Event Coordinator

IHE seeks a motivated self-starter with excellent communication and time management skills who has 3-5 years of experience with event coordination to coordinate onsite events between December 1, 2024 and June 30, 2025. This is a part time (up to 20 hours per week on average with ebb and flow) grant-funded contract position.

Role Requirements:

• Excellent communication skills
• Great organizational skills including good time management
• Motivated self-starter who is able to multitask
• Flexible team player
• Good people skills
• 3-5 years experience with event coordination
• Education background and values alignment preferred
• Dependable transportation, cell phone and computer with reliable internet
• Must reside in Maine

Primary Responsibilities:

• Collaborate closely with the Project Manager, Project Director, Program Manager, IHE facilitators and the ME DOE to facilitate planning for the event
• Attend all Maine Solutionaries Project team meetings
• Manage communication with the venue and participants including providing technical support to participants when necessary
• Coordinate the registration and outreach
• Prepare, format, and manage materials including in person pickup and delivery
• Make lodging and meals arrangements
• Assistance with publicity
• Facilitate onsite coordination including before, during, and after the event to ensure completion of tasks
• Participate in person in all activities during the day of the events
• Assist participants with all paperwork during the events
• Provide general assistance and help throughout the day at the events