Privacy Policy

INTRODUCTION

Actions Without Borders, Inc., and its affiliates (“Idealist” or “we” or “us”) respect your privacy and are committed to protecting it, as outlined in this policy (“Privacy Policy”). 

This Privacy Policy explains what type of information we may collect from you when you access or use our online and/or mobile services, or otherwise interact with us (the “Services”), how we may use this information, who might have access to it, which choices you have about how it can be used and shared, and/or what measures Idealist takes to protect such information. If you follow a link to a third-party website, you are no longer covered by this Privacy Policy, and any data collection or processing activity that takes place on that website will be governed by that website’s own privacy policy.

Please read this Privacy Policy, and the rest of our Agreement, carefully to understand our requirements, procedures, and practices regarding your information and how we will treat it.

A. GENERAL PRIVACY POLICY

1. SOURCES OF INFORMATION

The personal information we collect depends upon the Services you use. We may collect your personal information in the following ways:

a) Directly from you. We collect personal information directly from you when you create an account with us, submit an application using our Services, visit our website(s) and/or application(s), apply for a position with us, contact us with a complaint or inquiry, or otherwise engage with us.

b) Automatically. In some instances, we may automatically collect certain types of information about you and your device when you visit our websites or exchange emails with us. Automated technologies may include the use of web server logs to collect IP addresses, "cookies" and web beacons. Further information  about our use of cookies can be found in our Cookie Notice.

c) From third parties. When a)   we provide the Services to employers, organizations, and other third parties,  we may collect personal information about you, such as your name, contact details, date of birth, work history, and other resume details. We may also collect data from public sources including, but not limited to, social media and other websites that enable social sharing, from government agencies, public or third-party information sources, third-party service providers, or business partners.

2. INFORMATION WE COLLECT ABOUT YOU

The personal information we collect varies depending upon the nature of our Services. Where we collect sensitive personal information or special category data, we only do so where strictly relevant to the Services we provide and is processed in accordance with applicable law.

The personal information we collect about you may include the following:

(a) account information, including username and password, permissions, and account actions.

(b) Contact details, such as name, phone number, email address, and mailing address.

(c) Demographic details, such as date of birth, age, gender, and marital status.

(d) Resume details, including educational history, previous employment details, job title, salary, and other background detail.

(e) Immigration status, such as citizenship, work authorization, and visa information, if applicable.

(f) Communications data and other interactions, such as information you provide when you communicate with us via a complaint or inquiry.

(g) Internet activity, such as your IP address, browser and search history, device information, and information about your visits to our website.

(h) Financial information, such as payment information needed to facilitate our fee-based Services that you may request.

(i) Inferences drawn from any of the personal information described above to create a profile about an individual’s preferences, behavior, characteristics, and attitudes

Some of the personal information Idealist collects may be considered “sensitive personal information” or “special category data” under certain data protection laws, such as financial information, criminal history, and other details you may include on your resume or application materials. Idealist uses this information for specific purposes such as submitting your application and providing you with our Services. Where required, we will obtain your consent when processing sensitive personal information or special category data unless otherwise permitted by law. Please note, if you do not consent, we may not be able to provide you with the Services you request.

3. HOW WE USE YOUR PERSONAL INFORMATION

How we use personal information depends on the nature of the Services you request. We may use the personal information that you give us to:

• provide Services for our you and for our Employer clients, such as processing your applications, sharing your application with Employers, and facilitating transactions.
• communicate with you, including to respond to your questions or inquiries by email or otherwise;
•  identify areas of interest to you;
• provide you with notices about your account, including expiration and renewal notices;
• comply with legal obligations including to conduct certain screening procedures, to defend ourselves in litigation and investigations, and to prosecute litigations;
• notify you about changes to our Services or any other products or services we may offer or provide though it;
• allow you to participate in interactive and offline features of our Services;
• allow you to connect with other Users on our Sites, Mobile Apps, or other Services;
• consider potential improvements to our Services; and
• provide a forum to connect people and organizations, such as yourself.

We may use personal information collected from any of the sources listed above for our internal business purposes, such as data analysis, audits, developing new products, enhancing our Services, identifying usage trends and determining the effectiveness of our promotional campaigns. We may also use inferences drawn from personal information to create a profile reflecting your preferences.

We may aggregate, anonymize and/or de-identify data we collect about customers and site visitors and use it for any purpose, including product and service development and improvement activities.

4. HOW WE DISCLOSE YOUR INFORMATION

We generally disclose your personal information with the following categories of recipients where necessary to offer, administer, and manage the Services provided to you.

• At your direction, such as with organizations or employers to whom you apply to for employment, internships, or other experiences.
• Vetting and risk management agencies, such as credit reference, criminal record, and other professional advisory agencies.
• Legal advisers, where necessary to investigate, exercise, or defend legal claims.
• Service providers, where we outsource operations to suppliers that process personal information on our behalf.
• In connection with a merger, acquisition, or business transfer, where Idealist or our Services are sold to, acquired by, or merged with another organization and personal information needs to be shared with relevant third parties as part of due diligence processes.

We may allow certain companies to place tracking technologies like cookies on our websites. Those companies receive information about your interaction with our websites that is associated with your browser or device and may use that data to serve you relevant ads on our websites or others. Except for this kind of disclosure, we do not sell any of your information to third parties. For more information please see our Cookie Policy.

At Idealist’s discretion, it may also disclose aggregated, anonymized or de-identified information that is not personally identifiable to third parties.

5. CHILDREN'S DATA

Our Services are not directed to children under 13 years of age and we do not knowingly collect personal information from children on our websites. Children under 13 years of age are prohibited from using our websites. Parental or guardian consent may be required to access our Services in certain circumstances.

6. RETENTION

We will keep your personal information for as long as we have an ongoing legitimate business need to do so. This includes providing you with Services you have requested from us or to comply with applicable legal requirements. It also includes keeping your personal information for so long as there is any possibility that you or we may wish to bring a legal claim, or where we are required to keep your personal information for legal or regulatory reasons. If you wish to receive further information regarding our record retention procedures, please contact us using the contact details provided under the “Contact Us” section below.

We may also retain your personal information where such retention is necessary to protect your vital interests or the vital interests of another natural person.

7. YOUR RIGHTS

Subject to certain exemptions and the jurisdiction in which you reside, you may have certain rights in relation to your personal information. If you exercise these rights, we may need to ask you for additional information to confirm your identity before fulfilling your request.

You may exercise your rights by contacting us using the information found in the “Contact Us” section below. Subject to legal and other permissible considerations, we will make every reasonable effort to honor your request or inform you if we require additional information. Below is a list of some of the common rights that may be applicable to you.

• Right to know and access. You have the right to access or the rights to know under certain circumstances the personal information which Idealist processes about you. You also have the right to know what information, if any, Idealist discloses to third parties and the identities of those third parties.
•  Right to Correction. You may have the right to request us to correct your personal information where it is inaccurate or out of date.
•  Right to Deletion. You have the right under certain circumstances to have your personal information erased. Your information can only be erased if your data is no longer necessary for the purpose for which it was collected, and we have no other legal ground for processing the data.
• Right to Object to Targeted Advertising. Where your personal information is processed for direct or targeted marketing purposes, you shall have the right to object at any time to processing of personal information. We will provide specific information on how to opt-out from our marketing initiatives through the medium we communicate with you.
• Right to Opt-Out of Sale/Share. You may have the right to opt-out of information Idealist shares for cross-context behavioral advertising purposes. To opt-out of Idealist sharing your information for cross-context behavioral advertising, please visit the “Global Privacy Control (GPC) Signal” section below or click here.
• Right to Opt-Out of or Limit Use of Sensitive Personal Information. You may have the right to limit how Idealist uses sensitive personal information for certain purposes. To learn more about this right, click here.
• Right to Restrict Processing. You may have the right under certain circumstances to request the restriction of your personal information from further use, e.g., where the accuracy of the information is disputed, and you request that the information not be used until its accuracy is confirmed.
• Right to Data Portability. You have the right under certain circumstances to data portability, which requires us to provide personal information to you or another controller in a commonly used, machine readable format, but only where the processing of that information is based on (i) consent; or (ii) the performance of a contract to which you are a party.
• Right to Object to Processing. You have the right to object the processing of your personal information at any time, but only where that processing is based our legitimate interests as its legal basis. If you raise an objection, we have an opportunity to demonstrate that we have compelling legitimate interests which override your rights and freedoms.
• Right to Decline Automated Decision Making. You have the right to object to decisions involving the use of your personal information, which have been taken solely by automated means.

To help protect the security of your personal information, Idealist will verify your identity in connection with any requests. We take steps to ensure that only you or your authorized representative can exercise rights with respect to your information. If you are an authorized agent making a request, we may require and request additional information to protect the personal information entrusted to us, including information to verify that you are authorized to make that request.

There may be situations where we cannot grant your request. For example, if you make a request and we cannot verify your identity, we will not be able to comply with the request. We may also be unable to comply with your request if we have a legal or regulatory obligation to keep your personal information, such as when the information is necessary to complete a transaction. Other reasons your request may be denied are if it jeopardizes the privacy of others or would be extremely impractical to honor. You may appeal a negative decision directly with the appropriate authority in the jurisdiction where you live (e.g., with the relevant state Attorney General if you live in the United States or with the Supervisory Authority if you reside in an EU Member State. A list of Supervisory Authorities may be found here: https://edpb.europa.eu/about-edpb/about-edpb/members; UK data protection supervisory authority: https://ico.org.uk/)

We will not discriminate against you and will not restrict or deny you access to our Services because of choices and requests you make in connection with your personal information. Please note, certain choices may affect our ability to deliver our Services. For example, if you sign up to receive marketing communications by email, then us to delete all of your information, we will be unable to send you marketing communications.

You may exercise any of your rights in relation to your personal information by contacting us using the details provided under the “Contact Us” section below.

8. COOKIES

Idealist’s Services and advertisements may use cookies and other technologies such as web beacons. We use this information to better understand, customize, and improve user experience with our websites, services and offerings as well as to manage our advertising. This information can make your use of our Services easier and more meaningful by allowing Idealist and our service providers to provide better service, customize sites based on consumer preferences, compile statistics, provide you with more relevant advertisements based on your interests, analyze trends and otherwise administer and improve our products and services. If we have collected your personal information, we may associate this personal information with information gathered through these tools. For more information, please visit our Cookies Policy.

9. THIRD-PARTY LINKS

We may provide links within our websites or applications to other websites that may be of interest. We do not endorse the content of these sites or guarantee that they will abide by this Privacy Policy or the other standards outlined in our Agreement. Your use of such linked sites is subject to the terms of use and privacy policies of the providers of those sites. We encourage our Users to read the terms of use and privacy policies of each site that collects your Personal Information.

10. DATA SECURITY & HOW WE PROTECT INFORMATION

We have implemented measures designed to secure your Personal Information from accidental loss and from unauthorized access, use, alteration, and disclosure. All information you provide to us, including payment information is stored on secure servers behind firewalls. Please note, however, that despite the implementation of the above security policies, Idealist cannot guarantee that these security measures will prevent other third parties from unauthorized and unlawful access, use, alteration, and disclosure of your Personal Information. As such, any transmission of your Personal Information to us is at your own risk.

The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Sites or Mobile Apps, you are responsible for keeping such password(s) confidential. We ask you not to share your password(s) with anyone, and to refresh such password(s) as is deemed prudent. You can reduce the inherent risks associated with using the Internet by exercising common sense and discretion: for example, you should choose a strong password, use different passwords for different websites and services, and use updated antivirus software.

We do our best to keep your information secure, but you must actively participate in the process of keeping your information safe. We reserve the right to analyze accounts for fraudulent or irregular behavior, and we may limit use of Site features in response to possible signs of abuse. We urge you to be careful about giving out information in public areas of our Services, like message boards. The information you share in public areas may be viewed by any user of our Site(s) and Mobile Apps. Please timely report any security violations to us as outlined in the section below.

Where we share the Application Information with an Organization on the request from an individual User, we accept no responsibility in relation to loss or misuse of the Application Information as a result of the Organization's failure to implement and maintain appropriate safeguards to protect from the misuse of the Organization's account.

11. CHANGES TO THIS POLICY

We may change this Privacy Policy or other parts of our Agreement from time to time. If we do make a change to this Agreement, we will announce and post such revisions on our Sites and Mobile Apps. We encourage you to review our Agreement periodically. If you continue to use our Services after the announcement of any policy revisions, you will be deemed to have agreed to the changed terms and practices. Questions, comments, or complaints about our Privacy Policy or the rest of our Agreement should be submitted to us by one of the methods listed above.

12. CONTACT US

If you would like further information on the collection, use, disclosure, transfer, or processing of your Personal Data or the exercise of any of the rights listed in this notice, please contact us using the following contact information:

Email: privacy@idealist.org

Address:

Idealist

389 5th Avenue

New York, NY 10016

USA

Attention: Data Privacy Office

If you would like to exercise your rights in relation to your Personal Data, you may also contact us by using this Web Form.

B. LOCATION SPECIFIC INFORMATION

1. UK AND EU RESIDENTS

a) WHO IS RESPONSIBLE FOR YOUR INFORMATION

In most instances, Idealist is the data controller of your personal information. In some instances, Idealist also provide services to our customers, such as Employers, as a processor. Where this is the case, we will process your personal information in line with our legal obligations and contractual commitments with our clients.

b) LEGAL BASES FOR PROCESSING

We rely on the following legal bases to collect, use, and disclose your personal information:

• Contract performance, such as when we offer our Services to you, we will collect and use your personal information where necessary to facilitate the Services.
• Legal and regulatory obligations, such as when the collection and use of some aspects of your personal information is necessary to enable us to meet our legal and regulatory obligations.
• Preventing and detecting fraud, such as when we use your personal information to prevent and detect fraud and other crimes.
• Legitimate interests, such as when the collection and use of your personal information is necessary to enable us to pursue our legitimate commercial interests (e.g., to operate our business and manage client relationships, to understand and respond to inquiries, to disclose personal information in connection with a merger or acquisition, to improve our services, and to understand how users interact with our websites).
• Consent, such as when you consent to our use of personal information including special category data in connection with providing you with the Services.
• Substantial public interest in accordance with applicable law, such as to prevent or detect unlawful acts.

c) WHEN MAY WE TRANSFER YOUR PERSONAL DATA INTERNATIONALLY?

Idealist operates in the United States and may transfer certain personal information to the United States and across geographical borders in accordance with applicable law. Therefore, your personal information may be transferred to and stored in databases hosted and maintained outside the location where you live or register with Idealist. It may be stored and processed by third parties in other countries, including locations which have lower levels of protection for personal information.

Where your personal information is transferred to other locations, including (where relevant) outside the EEA, we will ensure that it is protected. Where required, we use a variety of legal mechanisms to ensure your rights and protections travel with your data. 

If you require further information about these protective measures, you can request it using the information in the “Contact Us” section above.

2. UNITED STATES RESIDENTS - STATE SPECIFIC INFORMATION

a) INFORMATION COLLECTED AND DISCLOSED FOR A BUSINESS PURPOSE WITHIN 12 MONTHS

This Privacy Policy was last updated September 9, 2024.