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Position Overview:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to a senior member of our leadership team. This role is critical in ensuring the smooth operation of the executive’s daily agenda, with calendar management being a key focus. The successful candidate will be resourceful, organized, creative, and proactive, excited to be in the midst of a busy and hectic work environment. If you enjoy the challenges of working in a fast-paced environment, for a cause that is about helping people worldwide, then this could be the job for you!
Key Responsibilities:
- Manage a complex and dynamic calendar for the executive, including scheduling internal and external meetings, appointments, and travel arrangements.
- Proactively identify and resolve scheduling conflicts, prioritizing and rearranging meetings as needed to align with priorities.
- Coordinate and confirm meeting logistics including agendas, locations, video conferencing setup, and materials preparation.
- Identify and/or prepare materials for meetings, conferences, programs, and major events
- Assist with planning and execution of in-office events.
- Handle domestic and international travel logistics
- Provide assistance to senior staff as needed
- Perform other duties as requested.
Qualifications:
- Minimum 5 years’ experience in a key supporting role to a senior level executive
- Excellent written and verbal communication
- Exceptional organizational skills and ability to multitask and prioritize effectively
- Familiarity with and/or experience working in a Jewish organization a plus
- Ability to maintain the confidentiality of information
- Must be able to work efficiently and calmly under pressure
- Outstanding proficiency with MS Office (Outlook, Word, Excel, and PowerPoint), Concur and Salesforce
- Requires flexibility with work schedule and occasional travel required
- Ability to work on site in New York City
Position Overview:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to a senior member of our leadership team. This role is critical in ensuring the smooth operation of the executive’s daily agenda, with calendar management being a key focus. The successful candidate will be resourceful, organized, creative, and proactive, excited to be in the midst of a busy and hectic work environment. If you enjoy the challenges of working in a fast-paced environment, for a cause that is about helping people worldwide, then this could be the job for you!
Key Responsibilities:
- Manage a complex and dynamic calendar for the executive, including scheduling internal and external meetings, appointments, and travel arrangements.
- Proactively identify and resolve scheduling conflicts, prioritizing and rearranging meetings as needed to align with priorities.
- Coordinate and confirm meeting logistics…
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