Executive Assistant

The hiring organization has chosen to publish this listing anonymously to maintain confidentiality during the hiring process. They have provided Idealist with all of their organization’s details and currently meet our posting guidelines.

Position Overview:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to a senior member of our leadership team. This role is critical in ensuring the smooth operation of the executive’s daily agenda, with calendar management being a key focus. The successful candidate will be resourceful, organized, creative, and proactive, excited to be in the midst of a busy and hectic work environment. If you enjoy the challenges of working in a fast-paced environment, for a cause that is about helping people worldwide, then this could be the job for you!

Key Responsibilities:

• • Manage a complex and dynamic calendar for the executive, including scheduling internal and external meetings, appointments, and travel arrangements.
  • Proactively identify and resolve scheduling conflicts, prioritizing and rearranging meetings as needed to align with priorities.
  • Coordinate and confirm meeting logistics including agendas, locations, video conferencing setup, and materials preparation.
  • Identify and/or prepare materials for meetings, conferences, programs, and major events
  • Assist with planning and execution of in-office events.
  • Handle domestic and international travel logistics
  • Provide assistance to senior staff as needed
  • Perform other duties as requested.

Qualifications:

• • Minimum 5 years’ experience in a key supporting role to a senior level executive
  • Excellent written and verbal communication
  • Exceptional organizational skills and ability to multitask and prioritize effectively
  • Familiarity with and/or experience working in a Jewish organization a plus
  • Ability to maintain the confidentiality of information
  • Must be able to work efficiently and calmly under pressure
  • Outstanding proficiency with MS Office (Outlook, Word, Excel, and PowerPoint), Concur and Salesforce
  • Requires flexibility with work schedule and occasional travel required
  • Ability to work on site in New York City