The Bay Ride is a cycling event scheduled for September 13, 2025, organized by Live the Bay. This event requires comprehensive logistical planning and execution expertise.
Primary Responsibilities:
- Serve as the daily point person for event management and execution
- Develop and manage comprehensive event timeline with deadlines for pre-event administration, marketing initiatives, and day-of logistics
- Secure all necessary permits and approvals from municipal authorities
- Create and oversee detailed budgets, providing regular financial accounting
- Coordinate course logistics including:
- Route marking and signage implementation
- Aid station placement and scheduling
- Support vehicle (SAG) coordination
- Technical/mechanical support arrangements
- Traffic control planning and execution
Event Site Management:
- Plan, coordinate, and oversee setup/teardown of primary event areas
- Manage start/finish line logistics
- Coordinate event day registration
- Organize post-ride celebration activities
- Create detailed site maps and equipment plans
- Develop and execute event day agenda
Required Skills & Experience:
- Proven experience in large-scale athletic event management
- Strong project management and organizational abilities
- Excellent communication and interpersonal skills
- Budget management experience
- Knowledge of permit requirements and municipal regulations
- Experience with traffic control planning and execution
- Ability to coordinate with multiple stakeholders including sponsors, vendors, and volunteers
- Crisis management and problem-solving skills
Additional Responsibilities:
- Coordinate with insurance providers to ensure proper coverage
- Manage vendor relationships and equipment rentals
- Supervise temporary staff and support personnel
- Interface with local authorities and community organizations
- Ensure compliance with all safety regulations and requirements
- Provide regular status updates through management meetings
Physical Requirements:
- Ability to work long hours during event periods
- Capable of lifting and moving event equipment
- Extended periods of standing and walking during event setup and execution
Work Schedule:
- Regular business hours during planning phase
- Extended hours required during event week
- On-site presence required for all event activities
- Some weekend work required for community meetings and event execution