Maintenance & Facilities Supervisor

Bayview Overview

Bayview Foundation is a nonprofit organization that provides affordable housing and supportive services to residents living in Madison’s historic Triangle Neighborhood. In the middle of the neighborhood, Bayview operates a comprehensive community center that offers culturally relevant and responsive educational, social, recreational, and cultural programs and services.

Bayview is in its final year of a phased, three year plan to rebuild the 6.4 acre property. By early 2025, the new Bayview will feature 130 apartment and townhouse units, providing affordable, dignified housing for up to 500 residents. The campus also features a stunning new neighborhood center that serves the entire neighborhood with programming in the following areas: food access; youth development and education; adult education and skill advancement; social work and resource navigation; senior meals and wellness; art and cultural programs. You can find more information about Bayview on our website: https://www.bayviewfoundation.org/in-the-news.

Position Summary

The Maintenance & Facilities Supervisor is responsible for the upkeep, repair, rehab, and maintenance of Bayview’s housing units, community center, campus amenities, and grounds. This is a unique opportunity to work in a housing and community center setting that is designed to stabilize & support low income individuals & families, ensuring a strong and healthy neighborhood for everyone.

The position includes maintenance and facilities oversight of the following buildings, amenities and features:

• 130 total apartment and townhouse residential units (73 apartments and 57 townhouses); All townhouse units are ESTAR certified
• 11,500 square foot community center facility; to be phius+ certified in 2025
• Two underground parking garages and two surface parking lots
• Campus amenities: playground, community garden plots and raised beds, gathering areas, seating, community lawn, public artwork, bicycle storage, native plantings, and maintenance area

Duties and Responsibilities

• Inspect and monitor premises while maintaining upkeep of housing units; community center facility; campus amenities and grounds.
• Prioritize and respond to work orders in a timely fashion and professional attitude. Oversee prioritization and tracking system keeping clear and organized records of work completed, follow-up required, and additional special assignments.
• Assist in investigating suspicious behavior, incidents, and security breaches.
• Create and execute a preventive maintenance plan to ensure units, buildings, and grounds adhere to Bayview and HUD standards. Maintain schedule and records of preventative maintenance work performed.
• Manage maintenance budgets and expenses, working with the Executive Director and Housing Director to create, and maintain building maintenance and capital needs budgets.
• Prepare apartment units, site, building exterior, systems and all common areas for required inspections, including HUD’s intensive REAC inspection.
• Coordinate with contractors and vendors for specialized repairs, garbage/recycling, and other projects.
• Perform routine electrical, plumbing, drywall, painting, masonry, landscaping and carpentry work; Ensure all work completed adheres to industry and Bayview standards.
• Ensure solid working knowledge of all new, state of the art building systems including HVAC, lighting, plumbing, security, fire safety, etc., including PHIUS (passive house) systems in the new community center.
• Work and coordinate with the redevelopment construction group, as needed, to review and assess warranty issues.
• Prepare and remodel residential units for occupancy by new residents.
• Maintain operation and regular maintenance of all equipment and tools.
• Diagnose and report problems with equipment and systems; Ensure prompt repairs.
• Maintain an attractive appearance of Bayview housing and the Community Center, including upkeep of all buildings, campus amenities, and grounds.
• Supervise grounds staff, summer help, and other maintenance staff.
• Responsible for lawn care, landscaping, and garden upkeep on the property. Work with landscaping contractors to ensure annual native planting maintenance plans are followed.
• Handle snow removal to ensure safe passageway on all sidewalks, parking lots, and entries to apartment units, community center and campus amenities.
• Secure and maintain inventory of supplies, materials, and equipment as directed.
• Maintain cleanliness and organization of maintenance storage, supply, and equipment areas.
• Develop and maintain positive relationships with residents, coworkers, contractors, vendors, and volunteers.
• Enforce property and facility policies and standards. Report any issues with resident compliance and/or unit damages
• Other duties/special projects as directed/assigned

Desired Qualifications and Skills

• 3+ years of experience in apartment and/or building maintenance and apartment renovation and turnovers
• Technical training in and ability to perform routine plumbing, masonry, drywall, painting, electrical, and carpentry work
• Working knowledge of HVAC systems
• Knowledge and skill in operation of power tools and equipment
• Knowledge of sustainable and ecological practices in caring for the grounds
• Possess basic mathematics skills
• Ability to plan and schedule work priorities
• Knowledge of safety protocols and guidelines as they pertain to multi-unit housing, HUD REAC inspections, City of Madison Building Inspection, and WHEDA
• Excellent communication skills including listening to understand and responding in a way that strengthens and maintains positive relationships
• An understanding of the challenges of poverty and inequity and cultural competency

Requirements

• Ability to work on physically demanding tasks and projects
• Ability to lift, push, and/or pull at least 50 pounds
• Ability to use Microsoft Office/Google Suite, email, and texting capabilities
• Possession of valid driver’s license and an insured vehicle
• Ability to maintain confidentiality
• Ability to be on call and respond to maintenance emergencies including during evenings, weekends, and holidays
• Ability to field maintenance questions outside of working hours as needed

Hours and Compensation

This is a full time, 40 hour/week position during the hours of 7:30 a.m. and 4:00 p.m. This position also requires being on-call for maintenance emergencies on a rotational basis. Pay is $29-32/hour (based on experience) with a competitive benefits package: paid holidays, vacation, personal time, and sick time; medical and dental coverage; and an option to participate in a 403b retirement plan with up to a 6% employer match.

Application & Hiring Timeline

Submit your resume & cover letter (that specifically highlights your professional experiences as they relate to the position) to Bayview Foundation at employment@bayviewfoundation.org and include “Maintenance & Facilities Supervisor” in the subject line.

Preference will be given to applications received on or before Monday, January 20, 2025.

Bayview’s team will review all applications and if we believe your qualifications would make a good fit, we'll contact you to schedule a phone interview.

Bayview’s interview process for this position will include the following steps:

Step 1: Virtual Screening - learn more about the role and share your experience

Step 2: In Person Interview

Step 3: Reference Checks

• may require additional steps

Equal Employment/Non-Discrimination

Bayview is an equal opportunity employer and does not discriminate on the basis of sex, gender identity, race, color, religion, creed, national origin, ancestry, age, marital status, disability, sexual orientation, arrest or conviction record, or any other category protected by federal, state or local law. Bayview is an Equal Employment Opportunity/Affirmative Action Employer.