Senior Accountant

Position Summary

Please apply on our website: https://www.kidsquestmuseum.org/about-us/employment/

The Senior Accountant (full-time, non-exempt) ensures the museum’s financial records are accurate and up to date using non-profit, accrual-based accounting practices. This role manages daily transactions, balances accounts, oversees payroll, and handles accounts payable and receivable, with a high level of attention to detail. Producing accurate interim financial statements and balance sheets, the Senior Accountant plays a key role in maintaining financial controls and collaborates with all departments to uphold best practices. Effective communication skills are essential for interactions ranging from entry-level staff to the President & CEO. Reporting to the Director of Finance, the Senior Accountant also supports key projects and demonstrates flexibility with both on-site and remote work arrangements.

Core Competencies

• Analytical skills and strong attention to detail
• Excellent time management and organizational skills
• Proficiency in non-profit accounting practices and fund accounting
• Ability to adapt in a fast-paced, dynamic environment
• Strong communication and interpersonal skills

Responsibilities and Duties

Financial Administration (65%)

• Reconcile and track daily earned and contributed income from multiple sources.
• Balance point-of-sale and CRM systems to QuickBooks monthly and annually.
• Maintain accurate aging, accruals, and vendor payables, including reconciling company credit cards.
• Monitor receivables, pledges, and payments. Create and send invoices.
• Conduct banking deposits and transactions.
• Maintain records of financial transactions with established chart of accounts, posting transactions and assuring legal and audit requirements and compliance.
• Reconcile bank accounts monthly and create general ledger journal entries.
• Prepare interim organizational financial statements and balance sheets in an accurate and timely manner. Clearly communicate monthly activities to director-level staff.
• Maintain accounting software integrity and electronic document retention.
• Support financial requirements for museum events.
• File local and state required B&O, Excise, and Sales Tax returns.
• In collaboration with the Director of Finance, implement with continuous improvement, necessary business policies and accounting practices.
• In collaboration with the Director of Finance, maintain and update accounting policies and procedures documents.

Payroll and 401K (25%)

• Submit and review bi-weekly payroll in web-based application and with general ledger entries in accounting software, in collaboration with HR and department heads.
• Prepare 401K contributions from payroll, submitting to the organization’s fund management company and oversee employee matching.
• Ensure payroll tax compliance and accurate reporting.

Other Duties (10%)

• Perform other minor related duties as requested or assigned.
• Adapt to evolving duties and responsibilities as the organization innovates and responds to changing operational needs.

Experience and Qualifications

Required:

• Associates Degree in Accounting, Finance, or Business.
• Proficiency in Microsoft Office, QuickBooks, and experience with financial reporting software or ERP systems.
• Strong written, verbal, communication skills, and attention to detail.
• Ability to manage and guide employees to ensure financial processes are followed.
• Ability to perform and meet deadlines in a diverse, fast-paced, collaborative environment.

Preferred:

• Bachelor’s degree in Accounting
• Minimum 3 years of experience in non-profit accounting.
• Experience with ACME & Humanitru products.
• CPA or relevant accounting certification.
• Passion for early childhood development.

In order to serve the best interest of museum patrons, KQCM will:

• conduct a criminal background check on all prospective employees
• require proof of immunizations within thirty days of employment (MMR, DTP. Varicella)

Why should you work for KQCM

• Be a part of our mission to create learning through the power of play and exploration that connects children to their communities and the world.
• A unique, fun work environment where curiosity and creativity are encouraged.
• Committed to a diverse and inclusive workplace and is an equal opportunity employer.

BENEFITS HIGHLIGHT

• Medical, Dental, Vision & Life Insurance
• Health Savings Account and Flexible Spending Account Offered
• Starting at 13 days of Paid Time Off and 8 days of Wellness
• Paid Holidays, including 2 floating Holidays
• 401(K) Matching Savings Plan

RACE AND SOCIAL JUSTICE COMMITMENT STATEMENT

KidsQuest Children’s Museum is committed to becoming an anti-racist organization. As an educational institution we are working to disrupt systemic racism. We will provide resources, support, and education to children, families, KidsQuest Staff and Board about Race and Social Justice (RSJ) work. Our organization strives to be a safe space that reflects our greater community through programming, exhibits, and access for Black, Indigenous, and People of Color (BIPOC) families.