Executive Assistant

Job Opening: Executive Assistant

Reports to: Finance & Administration Director

Location: Eugene, OR; Portland, OR; or Taos, NM.

Timeline: Position opened February 18, 2025; review of applications will begin March 17, 2025, and will continue on a rolling basis until the position is filled.

ABOUT THE WESTERN ENVIRONMENTAL LAW CENTER

The Western Environmental Law Center is a leading nonprofit, public-interest environmental law firm rooted in the landscapes and communities of the West. Founded in 1993, WELC has been celebrated as an Outside Magazine Best Place to Work for the last six consecutive years, Oregon Business Magazine Best Nonprofit, Law360 Environmental Group of the Year, and Better Business Bureau Torch Award winner for ethics.

We envision a thriving West, abundant with protected and interconnected ecosystems, powered by renewable energy, and cared for by communities brought together in an ecology of kinship.

We embrace a collaborative, team-based approach to foster the trust, belonging, and dignity essential to a healthy organization and to relationship-based advocacy that builds power for transformative change.

We seek an Executive Assistant to join our team. We strongly encourage people of color, persons with disabilities, women, LGBTQ+ applicants, and people of diverse lived experience to apply.

POSITION SUMMARY

The Executive Assistant is an exempt, full-time position responsible for providing administrative and operational support to WELC's leadership team, principally the executive director, deputy director, finance officer, and board. The position's primary responsibilities include the following:

• Provide a full range of administrative support to the leadership team, primarily to the and director-level team leads, including calendar management, note-taking and travel planning.
• Assist with the planning and coordination of organizational retreats, meetings, events, and other activities to further WELC's mission.
• Assist with the coordination of organizational processes such as annual staff development plans, hiring and onboarding, internal reporting, and strategic planning.
• Conduct basic research pertinent to organizational operations and WELC's mission.
• Assist with managing physical offices, including office supplies, repairs, cleaning services, annual business registrations, etc.
• Serve as board-staff liaison and assist board secretary by taking minutes; maintaining board records; planning board retreats; and facilitating board meeting logistics.
• Assist with comprehensive and accurate record keeping, including relative to organizational policies and protocols, personnel files, and other records.
• Assist with tracking foundation information including contact reports, grant proposal and reporting requirements, deadlines and files.
• Assist with minor accounting and financial reporting duties.

The Executive Assistant is a regular, 40-hour per week position, based out of our office in Portland, OR, Eugene, OR, or Taos, NM. This position will primarily work during Monday to Friday business hours. Limited travel may also be required, including overnight and weekend travel for staff retreats and events. The position also involves standard office physical demands. WELC will provide all reasonable accommodations to the extent possible or required under the Americans with Disabilities Act.

QUALIFICATIONS

We are keenly interested in considering a range of applicants with diverse lived experiences who approach the world with kindness, imagination, and vision. We will happily consider applicants who offer an equivalent or alternative set of qualifications to fulfill this position's responsibilities.

• Certificate or college degree and ideally at least two (2) years of relevant office administration work experience.
• Practical knowledge and experience with Microsoft 365, , Adobe Acrobat, and other office administration programs.
• Practical knowledge and experience with Salesforce.
• Practical knowledge and experience with both Windows and Mac operating systems, large-scale office copiers and scanning equipment.
• Excellent oral, written, professional and technical communication skills.
• Highly organized, detail oriented, and intellectually curious with ability to adhere to deadlines, and manage and prioritize multiple projects in a fast-paced work environment.
• Ability to work independently and proactively, including a willingness to be flexible and adaptive when needed, and to recognize and respond to the needs of the organization.
• Strong interpersonal skills to foster team-based relationships with WELC's board, management and leadership teams, staff, and clients, partners, and allies.
• A commitment to conceptualizing and implementing strategies that further equity, inclusion, and justice, including through the just treatment and meaningful involvement of clients, partners, and frontline community groups and individuals.
• Demonstrated commitment to WELC's mission and strategies and the public interest as well as a love for the land, waters, wildlife, and communities of the Western U.S.

BENEFITS AND COMPENSATION

Western Environmental Law Center is an equal opportunity employer. We offer a flexible, friendly, team-based environment with immediate opportunities to shape organizational strategies, competitive salaries (starting salary range of $60,000 - $65,000, commensurate with experience and location).

WELC offers an excellent benefits package, including health, vision, dental, life, and disability coverage (with 100% employer paid premiums), a 401(k) retirement plan with a 4% employer match, and 22 days combined of paid annual vacation and personal leave on top of 13 days of paid holiday leave, paid sick leave, and a paid long-term leave policy (3 months sabbatical leave for every 5 years of employment).

TO APPLY

We strongly encourage people of color, persons with disabilities, women, and LGBTQ+ applicants to apply. Please submit the following as PDF attachments via our ApplicantPro portal:

• Cover letter addressed to Lyndee Prill, Finance & Administration Director;
• Resume;
• List of 2-4 professional references.

Cover letters should communicate the applicant's commitment to WELC's mission and advocacy and their motivation to work in this position. Applicants are strongly encouraged to tell us who they are as a human being, why they care about this work, and why they are interested in this position.

For more information about WELC, please visit www.westernlaw.org