Administrative Coordinator

Our Workplace Culture and Commitment to YOU

As an organization committed to making lasting policy change for a healthy New Hampshire, we reflect our commitment to making our workplace a healthy, productive, professional, and cheerful place to make a difference. We believe in supporting each other as a team, leading with kindness and respect, and having a cooperative spirit.

About New Futures:

New Futures is a non-profit organization that works to improve the health and well-being of all Granite Staters through public policy change and civic empowerment. We envision a State and local communities where public policies allow all New Hampshire residents equitable opportunities to live, work, and thrive. New Futures supports state and local policies that promote New Hampshire's public health, improve prevention, treatment, and recovery programs, and increase healthy early childhood development. Our policy perspectives are grounded in evidence-based areas of focus that are proven to raise public health outcomes. Our areas of focus to create positive and lasting change include: Alcohol and Other Drugs; Children’s Behavioral Health; Early Childhood; Early Care and Education; Health Care; Healthy Aging; Public Health; Substance Use Disorder.

Founded in 1997, New Futures now has an 21-member staff, a 15-member Board of Directors, and a dedicated base of hundreds of volunteer advocates. We stay on the leading edge of community engagement, and embrace a culture of innovation and collaboration at all levels. Join us!

DESCRIPTION

New Futures, New Hampshire’s leading health policy and advocacy organization, is seeking an innovative and detail-oriented Administrative Coordinator to support New Futures general operational needs, including administrative work, event planning, coordinating and participation, and general project-based work. This is a part-time, hourly non-exempt position based in Concord, NH.

Primary Duties and Responsibilities:

• Assist with meeting scheduling, logistics, preparation, note taking and follow-up, as needed
• Provide logistics and support for retreats, business meetings, annual meetings and events
• Provide general support including copying, mailing, filing and retrieving daily mail
• Prepare, enter or proofread data in any format, as requested by the Vice President of Finance and Operations
• Set up procedures or checklists to maintain supplies for the entire office, including specific materials needed by teams, and do a weekly order when needed
• Support workgroups and committees as assigned by the Vice President of Finance and Operations
• Provide program or administrative assistance to New Futures shared service partners, as assigned
• Serve as contact for phone inquiries from the general public, stakeholders, funders, etc.
• Organize and maintain paper filing system and electronic files of necessary information
• Execute mass mailings, as necessary
• Set up and break down conference room for meetings
• Other duties as assigned

Qualifications:

Minimum requirements for this position include:

• Excellent interpersonal skills to serve New Futures shared service clients.
• Well organized and eager to problem-solve internal and external office-related issues
• High degree of accuracy and attention to detail.
• Strong administrative and organizational skills
• Ability to function under pressure and meet strict deadlines
• Demonstrated ability to work effectively as part of a high functioning professional team
• Excellent written and verbal skills
• Proficiency in the Microsoft Office Suite essential
• Excellent critical thinking skills

HOURS: This is a part-time, hourly, non-exempt position at 22.5 hours per week, which may be flexible at times.

Compensation & Benefits: New Futures offers competitive part time benefits including: Life insurance; 403(b) retirement 5% salary match after 1 continuous year of employment; paid time off for individual holidays; sick, vacation and personal time; cell phone reimbursement; remote work options (as reasonably feasible based on position and nature of work); and, ongoing professional development opportunities, among others. Starting hourly wage for this position is $19 - $21 per hour.

APPLICATION PROCESS:

To Apply: Please email a cover letter and resume to April Arel, New Futures’ Vice President of Finance and Operations, at the following address – aarel@new-futures.org. E-mail applications with attachments in Microsoft Word or PDF format only. We do not accept phone inquiries regarding the position; please do not call. The position will be open until filled.