Finance and Operations Assistant

Finance and Operations Assistant Job Description

About Us: Resilience Works specializes in providing trained, safe, and efficient labor to clients doing climate adaptation and mitigation projects. Resilience Works is wholly owned and managed by our non-profit parent, Resilience Force.

Resilience Works is dedicated to ensuring fairness, dignity, and family sustaining wages for workers. In California, we work in deep partnership with North Bay Jobs with Justice to train and develop the leadership of immigrant and Indigenous farmworkers and landscapers who bring experience working on the land here as well as traditional ecological knowledge from their homelands.

NBJwJ is a growing coalition of labor and community organizations standing up for economic, racial, and climate justice. NBJWJ is based upon a direct-action model of solidarity, and we organize to support our broad-based membership. We are currently focused on supporting farmworkers, landscapers, and resilience workers who are organizing for justice and a just transition on the front lines of climate change fueled wildfires, floods, and drought. We are affiliated with National Jobs with Justice and are based in Santa Rosa, CA.

Summary

Reporting to the Managing Director, the Finance and Operations Assistant will serve as liaison, administrative, and relationship support for the Field Operations Manager (FOM) and the Resilience Force and Resilience Works Leadership team. Supporting Resilience Works in this position requires flexibility and great attention to detail. This is a non-exempt, part-time position (20-25 hours/week).

This position works closely with farmworkers and organizers in North Bay Jobs with Justice (NBJwJ), who are developing and implementing a just transition by and for immigrant and Indigenous communities at the intersection of economic, racial, and climate justice.

Resilience Works is proud to be a racial and social justice-oriented organization and we reflect this commitment in our staff, including at leadership levels. We want to continue to cultivate a positive, inclusive workplace culture where all can thrive. We are particularly interested in receiving applications from a broad spectrum of qualified people who represent diverse backgrounds.

Essential Functions

Bookkeeping & Payroll

• Process payroll accurately and in a timely manner.
• Assist with the verification of hours worked and respond to field worker requests/questions relating to payroll
• Assist in cleaning up and maintaining financial records.
• Reconcile accounts and ensure accuracy in financial reporting.
• Maintain organized documentation of financial transactions.

Administrative and Operations Support

• Perform general administrative tasks such as data entry, filing, and responding to inquiries.
• Assisting and coordinating logistics for trainings, meetings, and projects, including:
  • Ordering equipment/vehicle rentals, including portable bathrooms
  • Ordering supplies and making maintenance requests as needed
  • Ensuring the office and shop area are clean and safe and ready for workers
  • Creating and maintaining an inventory & repair spreadsheet of tools and supplies
• Assist with worker scheduling
• Support office operations and ensure compliance with internal policies
• Coordinate with team members to facilitate smooth workflow

Education and Experience

• Written and oral bilingual proficiency in English and Spanish (required).
• Residency in or near Santa Rosa, CA, with the ability to commute to the office as needed
• Prior experience with general administrative tasks (required) and financial administrative tasks such as processing payroll and invoices (preferred)
• Familiarity with accounting software (e.g., QuickBooks), bill.com and Microsoft Office Suite and Google suite
• Strong organizational and communication skills.
• Proven self-starter with demonstrated organizational skills and the ability to manage multiple tasks simultaneously while meeting deadlines
• Demonstrated experience working effectively and collaboratively as part of a team and with colleagues of diverse backgrounds, perspectives, and lived experiences
• Strong commitment to worker justice and the labor movement, gender and racial justice, immigrant justice, climate justice, and an intersectional social movement

Benefits and Salary

The salary range for this position is $25-30/hour and will be commensurate with experience.

Equal Employment Opportunity Statement

Resilience Works values a diverse workplace and strongly encourages women, people of color, LGBTQIA+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

We embrace principles of nondiscrimination on the basis of race, color, religion, national origin, gender, age, disability, sexual orientation, or transgender or veteran status. We strongly encourage people of color, women, and LGBTQIA+ candidates to apply. Resilience Works is an Equal Opportunity Employer. All who believe their voice should be represented in the progressive community should apply.