Finance Manager

About this position:

HEAL currently operates a $3.1 million annual budget, with a portion of all revenue redistributed to members. The Finance Manager contributes to the overall functioning of HEAL by managing and tracking all aspects of HEAL’s finances – from programmatic expenses to fundraising – with support from the Operations Team. The Finance Manager reports to the Director of Operations and Culture.

The ideal candidate has meticulous attention to detail and knows that sound financial management enables an organization to thrive and achieve its mission. They recognize the value of impeccable recordkeeping, tracking, follow-through, managing complex financial issues, and reporting. This position works closely with the Operations Team and fundraising consultants, supports program leaders in budget development and management, and interfaces with all staff, members, Steering Council and the general public.This is not a traditional bookkeeping or accounting role that solely works on the backend, we are looking for someone who will integrate and engage with our team and membership.

CORE RESPONSIBILITIES. The core responsibilities include, but are not limited to:

60% FINANCIAL MANAGEMENT

• Tracks and reports all HEAL expenditures, including credit card coding
• Reviews and ensures integrity of monthly financial reports
• Tracks all incoming grants, donations, stipends, and honoraria
  • Ensures that all committed and received funds are accounted for
  • Manages individual donor and grants databases, maintaining accurate and up-to-date donor and grant records via existing donor database systems
  • Generates reports on fundraising activities and prepares reports on progress
  • Tracks grant reporting deadlines
• Manages HEAL’s regranting, working with staff to ensure funds received for regranting purposes are distributed in a timely manner, reports are completed by grantees and for funders, and all regranting is tracked
• Processes all payment requests on HEAL’s behalf, such as from contractors, speakers, trainers, and staff reimbursements
• Manages annual membership dues collection
• Liaises with HEAL’s fiscal sponsor for financial tracking, including monthly financials review
• Create and manage financial systems and processes ensuring efficient financial tracking, transparency, accuracy
• Lead financial data analysis to support program leadership & ED making sound and strategic financial decisions

30% BUDGET MANAGEMENT

• Drafts and tracks annual organizational and programmatic budgets – including income and expenses – in collaboration with program leaders and ED, forecasting projections, identifying financial opportunities and risks
• Supports program leadership in managing and tracking their program budgets
• Provide budgets for grant proposals, reports, HEAL Steering Council, and membership

10% CONTRIBUTE TO OVERALL EFFECTIVE FUNCTIONING OF HEAL

• Attend staff meetings and operations team meetings
• Represent HEAL at public events, conferences, coalition meetings, and to members. Make public presentations on HEAL’s vision, theory of change, and campaign work; recruit potential members and engage potential members in HEAL campaign work; represent HEAL in cross-sector coalitions.
• Maintain competency in issue areas related to racial, gender, economic, and environmental justice.
• Participate in planning and strategy sessions to achieve HEAL’s goals, using the experience and learning in this position to inform HEAL’s work plan, infrastructure development, and strategic planning
• Contribute to foundation proposals and reports.
• Maintain relationships with HEAL member organizations, including those local to where staff is based

QUALIFICATIONS

Detail-Oriented: Must have the ability to organize and track materials, set priorities between multiple demands, and meticulously track financial details.

Experienced: Must have at least 3 years experience with managing and tracking financials and developing and managing budgets at a similar scale. Must have experience with nonprofit financials and financial reporting.

Communicative: Must have excellent English language skills in all areas of verbal and written communications, and be skilled in interpersonal relations.

Adaptive: Must be able to work effectively with individuals with a wide range of professional experience, budget savviness, and financial literacy levels. Must be willing to work effectively with various systems and processes, adapting as organizational circumstances and timelines change.

Organized: Must be able to prioritize, take initiative, be independent, accountable, and comfortable managing projects remotely.

Collaborative: Must excel as a team player, demonstrating strong listening and communication skills and an appreciation for working with others

Tech Savvy: Must be able to utilize Google suite, Microsoft Office, bookkeeping software, CRMs like Airtable, and online project tracking and communication tools such as Asana and Slack.

Values Alignment: Demonstrated understanding of the intersections of racial, economic, and environmental justice and committed to transformative change.

Mindful: Must be able to steward our budget with care and adapt as the organization shifts and grows

Even if you do not believe that you meet every single criteria, we still encourage you to apply. Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidates for the role, our team, and the alliance.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time.

HEAL Food Alliance is a fiscally-sponsored project of Movement Strategy Center (MSC). MSC is an equal opportunity employer that does not discriminate on the basis of race, color, religion or belief, disability, gender, nationality, ethnicity, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, or any other status protected by law. Women, people of color, and LGBTQ candidates are strongly encouraged to apply.

Position Type and Compensation:

This is a 100% FTE salaried exempt position. Starting salary range is $75,000-85,000.

Location: Remote

Hours: Working hours are Monday through Friday, with an expectation to be available online 9am-2pm Pacific Time. Evenings and weekends may be required for specific in-person events.

Travel: Travel 2-3 times per year to attend in-person staff retreats and member meetings

Movement Strategy Center’s 100% FTE benefits package includes:

• 20 days vacation leave per year.
• 13 standard holidays, and 2 personal days per year (your personal days are designated as your birthday and hire date anniversary, and should be taken on these dates).
• 12 sick days per year.
• Up to 12 weeks of family paid leave, no tenure required (medically required).
• Medical, vision, dental for employees and dependents (Eligible the first day of the following month from date of hire and requires a per pay period employee contribution).
• 100% employer sponsored basic life, short-term and long-term disability insurance coverage.
• Access to a 403b retirement plan.
• Access to FSA plan.

HEAL also provides a home office stipend, including partial internet and cell phone reimbursement. HEAL also closes down our office for a winter hibernation period and a summer rejuvenation period.

To apply for this position, please complete the application form on our website at healfoodalliance.org/work-with-us by November 8th, 2024.

Anticipated start date: January 15, 2025.