Bookkeeping - Dues Processor

The Job:

• Perform timely reconciliations of accounts payable/receivable and staff reimbursements.
• Enter, review, and categorize bills and receipts.
• Utilize database systems to enter data, generate reports, and create bills.
• Communicate with employers on method, amount, and accuracy of dues remittance.
• Assist the team in calculating and processing monthly dues for the Council’s local unions.
• Analyze dues reports from employers using Excel functions like pivot tables and vlookup.
• Compare financial amounts set forth in multiple reports and identify the differences.
• Validate and set up new vendors, ensuring all appropriate documentation is obtained.
• Coordinate payment terms, initiate payment, and respond to vendor inquiries.
• Onboard new employees, ensuring all forms are accurately completed and filed.
• Maintain department filing system to ensure the expeditious retrieval of information.
• Reserve and book staff member travel arrangements and ensure direct bill set up.
• Book space and food for conventions and conferences.

What we are looking for:

• Associate or bachelor’s degree preferred.
• Minimum of 2 years relevant bookkeeping/accounting and HR experience.
• Strong communications skills (verbal and written) to communicate with members, staff, vendors, and employers.
• Possession of strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, including Excel and SharePoint, and QuickBooks.
• Familiarity with Bill.com, Expensify, and UnionWare a plus.
• Must be able to prioritize and meet deadlines while working in a busy environment.
• Experience with working in diverse communities and in a multi-cultural work environment. Sensitivity to and appreciation of ethnic and cultural differences required.
• Ability to establish and maintain effective work relationships with co-workers, members, and community allies.
• Business hours are 9:00 am - 5:00 pm; punctuality and reliability are a must.
• Demonstrated interest in the work of the union and the membership.