Contracts and Compliance Administrator

About AidKit

AidKit’s cutting-edge technology transforms complex cash assistance programs into streamlined, secure, and dignified experiences. By seamlessly connecting applicants to vital resources, we're making aid radically accessible for diverse populations—including unhoused and unbanked. From simplifying complex benefits modernization projects for state agencies to standing up efficient disaster relief programs, AidKit helps it’s partners deliver aid with dignity.

We were our own first customer—AidKit started as a nonprofit initiative born from the need to support systematically excluded workers during the early days of the COVID-19 pandemic. Today, AidKit provides the technology backbone for some of the nation's most innovative public safety net programs, having distributed hundreds of millions of dollars to people in need.

As we continue to grow rapidly, the opportunity for impact is immense. Apply to join our team if you're seeking meaningful work in an environment that trusts your judgment and values your unique contributions.

The Contracts & Compliance Administrator will play a crucial role in supporting AidKit's contracting and compliance operations. This position will focus on assisting in the maintenance of our contract management systems, tracking compliance requirements, and implementing systematic approaches to contract administration. The ideal candidate will combine analytical rigor with careful attention to detail to help build and maintain robust compliance and contract management processes. Working directly with the Contracts and Compliance Manager, this role will help streamline our processes and maintain our high standards of organizational efficiency.

• Maintain and organize contract filing systems while ensuring proper documentation and accessibility
• Support automation initiatives and process improvements; develop and implement data validation processes to ensure consistency and accuracy in contract management systems
• Support DocuSign/Hubspot setup and maintenance for contract management
• Track contract deadlines and coordinate with the invoicing team to ensure timely processing
• Assist in compliance tracking and documentation of key contractual requirements
• Create and maintain training documentation and standard operating procedures

These are not firm "qualifications" required, we care more about the skills you exhibit and a growth mindset than checking boxes.

• At least 1 year of experience in contract administration, compliance, or related field
• Must be comfortable building automations using third party tools including AI
• Must have a stable internet connection.
• Exceptional attention to detail with a proven track record of maintaining high accuracy in data-intensive work
• Strong analytical mindset with the ability to identify patterns, extract insights from complex documents, and propose process improvements
• Demonstrated ability to manage multiple priorities while maintaining careful attention to detail
• Track record of creating and maintaining systematic approaches to organizing information
• Strong communication skills, both verbal and written
• Ability to work independently and collaborate effectively in a remote environment
• You care deeply about the mission of direct aid and supporting people who need help, no matter where they come from

Ideal Characteristics:

• You take pride in creating organized, systematic approaches to managing information
• You have a natural inclination to double-check your work and create processes that prevent errors
• You're the kind of person who notices small inconsistencies and feels compelled to fix them
• You're energized by bringing order to complex information and creating clear documentation
• You're proactive in identifying potential issues and suggesting process improvements
• You demonstrate strong work ethic through consistency, reliability, and ownership of your responsibilities
• You're motivated by AidKit's mission and committed to excellence in support of that mission

For this full-time position, you can work from anywhere in the United States. This role offers $40/hour with up to 40 hours per week to begin - has possibility of growth.

How to Apply

To apply for this position, please submit your resume and a personalized cover letter explaining your interest in the role and how your experience aligns with our needs. Note that AidKit values authenticity and carefully reads cover letters with an eye towards learning something real about you and your interest in joining our team.

Please submit cover letters and resumes in .PDF format. Video and slide deck cover letters are also acceptable. We review applications on a rolling basis and will contact qualified candidates for interviews. Thank you for your interest in joining the AidKit team!

Due to the high volume of applications, our hiring team is not able to field requests for feedback or informational interviews sent via LinkedIn or email. If you are a good match for the role, our team will reach out to you directly.

Applications will be accepted until the position is filled, with the review process beginning immediately.

AidKit is an equal opportunity employer.

We encourage candidates from all backgrounds, regardless of race, ethnicity, gender, age, sexual orientation, disability, or any other dimension of diversity, to apply. We understand that diversity goes beyond checkboxes and that true innovation thrives when a variety of voices and ideas come together. You don't need to meet every criteria listed to apply. We value unique experiences and believe that diversity drives innovation.

PI262425795