Volunteer & Distribution Coordinator

Job Overview

The Volunteer and Distribution Chair is responsible for coordinating volunteer efforts and managing the distribution of resources for Kids In Diapers. This role involves recruiting, training, and managing volunteers, as well as overseeing the logistics and distribution of diapers and other essential items to families in need. The Chair ensures that volunteer and distribution activities align with the organization’s mission and goals.

Key Responsibilities

Volunteer Coordination

Recruitment and Training:

  - Recruit, train, and manage volunteers to support the organization’s activities and events.

  - Develop and implement volunteer orientation and training programs.

  - Maintain a database of volunteers, tracking their availability, skills, and participation.

Volunteer Management:

  - Schedule and coordinate volunteer activities, ensuring adequate coverage for events and distribution efforts.

  - Communicate regularly with volunteers, providing updates, instructions, and support.

  - Recognize and appreciate volunteer contributions through various recognition programs.

Distribution Management

Logistics and Planning:

  - Oversee the logistics of diaper distribution, including receiving, storing, and inventorying donations.

  - Plan and coordinate distribution events, ensuring efficient and equitable distribution of resources to families in need.

  - Maintain records of distribution activities, including the number of items distributed and the recipients.

Collaboration and Partnerships:

  - Work with local organizations, shelters, and community groups to identify families in need and

coordinate distribution efforts.

  - Develop and maintain relationships with partner organizations and distribution sites.

  - Ensure compliance with all relevant regulations and guidelines for distribution activities.

Program Development and Improvement

Policy and Procedure Development:

  - Develop and implement policies and procedures for volunteer and distribution activities.

  - Continuously evaluate and improve volunteer and distribution programs to enhance efficiency and impact.

Reporting and Documentation:

  - Prepare reports on volunteer and distribution activities for the Executive Director and Board of Directors.

  - Document best practices and lessons learned to inform future activities.

Qualifications

- Strong organizational and logistical skills.

- Experience in volunteer management and coordination.

- Excellent communication and interpersonal skills.

- Ability to work collaboratively with diverse groups and individuals.

- Strong problem-solving skills and ability to handle unexpected challenges.

- Commitment to the mission of Kids In Diapers and a passion for helping families in need.