Logistics Associate

Position Overview

• Start date: May 2025
• Location: Hybrid, Chicago Based
• Type: Full-time, Exempt
• Salary: $60,623.27 - $77,597.75

Position Description

When you think about elections, you might think about popular candidates, “I voted” stickers, and all sorts of paperwork and deadlines. Behind the scenes are thousands of people in state and local government working hard to make sure accurate election information is published, ballots are counted, and voices are heard. As we expand our impact and reach, we are seeking a dedicated and experienced Logistics Associate to play a pivotal role in achieving our goals.

As CTCL Logistics Associate, you will support the Advocacy Department in executing a program that is empowering our country’s local election officials to find their collective power and become a pro-voter force at the local, state, and national levels. You will be responsible for behind-the-scenes support that keeps the department running, such as coordinating schedules, developing agendas, tracking tasks, managing coalition contacts, and coordinating prep for various conferences and events. An ideal Logistics Associate will be highly organized, collaborative, and consistent.

You’ll report to the Logistics Manager and work in collaboration with other members of the CTCL team.

Responsibilities

• Administrative Support
  • Assist department leadership with the tracking and submitting of expenses and organization of cross country travel
  • Own the creation, ordering, and organizing of all Advocacy conference materials; assist at the wider org level with other department/project promotional items
  • Support the detailed review of department materials such as presentations and policy briefs to ensure they are accurate and error-free
• Assist the team in data entry and keeping internal databases updated including Google Groups and an Airtable CRM.
• Coordinate with CTCL staff to identify and track engagement metrics
• Meeting Logistics
  • Support department with sourcing & developing agendas, maintaining calendar events, note-taking, and tracking next-steps via project management tools
• Strategize Coverage
  • Maintain a travel calendar for the department to determine in-person conference attendance and other in-person obligations
  • Own the gathering and organizing of conference materials across the U.S.
• Commitment to professional growth
  • Demonstrate enthusiasm and desire to grow within the organization, to seize leadership opportunities, and to absorb new learnings and skills
• Commitment to priority audiences
  • Ensure CTCL programs for election departments prioritize voters who experience disproportionate barriers to voting. This includes voters who are newly eligible, have limited English proficiency, live with disabilities, or are from communities that are impacted by the digital divide or historical disenfranchisement due to race.
• Work environment & Physical Abilities
  • This is a hybrid position with the ability to work remotely, with an expectation of being in the office at least once per week
  • This job involves the physical moving, lifting, and organizing of conference materials weighing up to 50 lbs.

Desired Qualifications

A successful candidate for the Logistics Associate position will be an early-career democracy enthusiast with a collaborative work-style who enjoys generating and executing systems in the workplace. In addition, while no candidate will possess every quality, the successful candidate will possess many of the following qualifications and personal attributes:

• You are thoughtful with your time management and you pay attention to detail. This shows in the quality of work you produce.
• You are goal oriented and dedicated to consistent outcomes. You take pride in adding the final touches to bring work from an A to an A+. You care about external brand and professional aesthetics.
• You are efficient and precise in the digital space, and can manage a long list of multiple, unrelated tasks to completion.
• You are comfortable in a virtual professional setting. You can manage your workload in a hybrid remote setting and foster a sense of community in the digital space. You are accountable and self-motivated without a full-time office environment.
• You know that feedback loops can help you create the best work. You create opportunities to get input from colleagues and partners.
• You are enthusiastic about making elections more secure and inclusive. You believe in democracy and care about voting.
• You are curious. You are committed to learning new things and developing new skills.
• A successful candidate will be able to complete all physical requirements of the job with or without an accommodation.

Growth

CTCL uses organizational systems to keep staff connected and accountable to each other and the work. These systems include goal-setting, evaluations, and staff retreats every 6 months, as well as staff meetings and 1:1 calls each week. While we maintain structures, it’s also important that CTCL be adaptive to respond to the changing needs of the world around us. This might look like setting goals, evaluating our tactics, and deciding to shift priorities over time. This means the people who work with CTCL are thoughtful in both making plans and also adjusting them based on emerging information.

We stay curious and persistent as the landscape of U.S. election administration shifts. To adapt to new challenges and invest in the excellence of our team, all positions at CTCL provide opportunities for increased responsibility. We focus on professional growth opportunities related to the scope and complexity of your work, specialized knowledge, independence, and leadership.

To Apply

• Complete a short application form and upload your resume. (Only applications submitted through this form will be accepted; materials submitted via email will not be considered.)
• If you meet our desired criteria, you will have the opportunity to complete an online job simulation exercise to demonstrate your qualifications and also get a better idea of what the job will be like. The simulation will take approximately 30 minutes to complete.
• Based on your application and simulation, a series of video interviews and reference check will be conducted to determine if you are the best fit for the position. Each interview will take approximately 45 minutes.

The Center for Tech and Civic Life is proud to be an Equal Opportunity Employer. We encourage people of all races, colors, religions, national origins, sexual orientations, genders, sexes, ages, abilities, branches of military service, and political party affiliations to apply.