Operations and HR Manager

Company Description

The Boston Bar Association (BBA) is the oldest bar association in the United States, serving as the hub of Greater Boston's legal community since the 1700s. Headquartered at 16 Beacon Street in the historic Chester Harding House, the BBA has over 15,500 members from various sectors, including private practice, corporations, government agencies, and legal aid organizations. The BBA's mission is to uphold excellence in the legal profession, promote access to justice, foster diversity, equity, and inclusion, and engage with the community.

Role Description

The Operations and HR Manager will oversee the organization’s human resources activities, administrative operations, and employee engagement initiatives. This role focuses on managing the relationship with the PEO, coordinating HR compliance and employee records, organizing staff development programs, and supporting organizational policies. Additionally, the position involves overseeing the building as well as supervising the Facilities Coordinator to ensure building-related tasks are handled effectively.

HR Administration & Compliance

• Serve as the primary contact for the Professional Employer Organization (PEO), coordinating HR services such as payroll, benefits administration, and compliance.
• Manage and ensure accurate recording of timesheets, payroll processing, and PTO tracking.
• Serve as the primary contact for the ABA retirement fund and other employee benefits.
• Oversee hiring, onboarding and offboarding processes.
• Coordinate employee review process and other regular performance milestones.
• Providing training to employees on compliance-related topics, such as harassment prevention, workplace safety, and ethical behavior.
• Oversee policy updates and maintain employee handbooks, ensuring they reflect current practices and regulations.
• Maintain up-to-date employee records.

Facilities Oversight & Office Management:

• Supervise the Facilities Coordinator to ensure building maintenance, safety inspections, building upkeep and service requests are managed effectively.
• Oversee the work with vendors and contractors for building-related services, maintaining a list of preferred service providers.
• Manage budget for office maintenance and upkeep, office supplies and staff-related expenses.
• Ensure the historical building complies with applicable regulations and safety standards.

Employee Engagement and Development:

• Organize staff appreciation events and employee recognition programs to foster a positive workplace culture.
• Develop and coordinate professional development opportunities, including training workshops and external learning programs.
• Promote employee engagement through cross-training initiatives and skill development activities.

QUALIFICATIONS/EXPERIENCE:

• Experience: Minimum 5 years of experience in HR administration, office management, or a related field. Experience working with PEOs is highly desirable.
• Skills: Strong organizational, multitasking, and project management skills.
• Communication: Excellent written and verbal communication skills, with a focus on employee relations.
• Technical: Proficiency with HR software, Microsoft Office, and familiarity with PEO services.
• General: Ability to work both independently and collaboratively, with experience supervising staff.

Industry

• Law Practice

Employment Type

Full-time

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Health and Dental Insurance – Health and Dental insurance is provided to all regular full-time employees. The BBA pays between 90% and 80% of the premium cost for the default insurance plans with additional options at an additional expense to you. All premium costs will be processed through pre-tax payroll deductions. Further details of the plan, schedule of coverage, and premiums are enclosed.

Vision Insurance - Vision insurance may be purchased by regular full-time employees through pre-tax payroll deduction. Further details of the plan, schedule of coverage, and premiums are enclosed.

Life/AD&D, STD, and LTD Insurance – Employee life insurance is provided at no cost to each full-time employee including accidental death & dismemberment coverage. Voluntary Short-Term (STD) and Long-Term (LTD) Disability insurance is available for purchase. Supplemental life insurance coverage for spouse or dependents may be purchased by the employee. For further details refer to the enclosed Benefits Summaries.

401(k) Plan – The BBA sponsors a 401(k) Plan for all employees through the American Bar Association (ABA) Retirement Funds Program. Immediately upon hire, you may contribute up to the Internal Revenue Code maximum allowable per year. The BBA provides eligible employees with an employer contribution to their 401(k) account through the ABA Retirement Funds Program.

Paid Time Off (PTO)— Exempt employees earn 15 vacation days per year (4.04 hours per pay period). / Non-exempt employees earn 12 vacation days per year (3.24 hours per payroll which is biweekly). Sick leave is earned at 1 hour for every 24 hours worked. The BBA also offers public service leave, parental leave, and bereavement leave.

Further information, including eligibility requirements, will be provided during employee orientation.

Other Benefits: The BBA offers additional benefits to employees, such as commuter passes purchased through payroll deductions on a pre-tax basis, Health Savings Account (HSA) Flexible Spending Account (FSA), and Dependent Care Accounts (DCA). More information on these benefits is attached and located in the Employee Handbook. Certain benefits have very limited time frames in which to enroll, and it is crucial that you review these materials thoroughly to meet those requirements.