Program Coordinator

Heritage Conservancy seeks an enthusiastic and effective Program Coordinator to join our team.

Reporting to the Director of Administration, the Program Coordinator will provide (a) general office

support for the organization and (b) support for the Conservancy's conservation acquisition and

stewardship teams.

DUTIES & RESPONSIBILITIES:

Program Support (50%)

o Assist Conservation Teams with:

• Managing conservation easement database
• Research
• Preparing documents
• Communicating with landowners
• Scheduling meetings
• Fielding inquiries related to land conservation and historic preservation
• Supporting the Board's Property Committee

o Serve as public notary for the Conservancy

General Office Support (50%)

o IT / Phones

• Serve as liaison to communications / IT vendors
• Set up computers for new staff, handle routine staff needs
• Maintain AV and phone systems
• Field general public inquiries

o Supplies / Equipment / Mail

• Order and track use of office supplies, equipment
• Handle shipping
• Stock and maintain mail/copy room
• Maintain office machines; serve as liaison to vendors
• Provide backup for processing mail/checks (as needed)

o Calendars / Scheduling

• Maintain organizational calendars
• Assist President / Directors with scheduling as needed

o Hiring / Onboarding

• Assist Director of Administration as needed
• Other Duties

o As assigned by the Director of Administration

This is a full-time position based in Heritage Conservancy’s office in Doylestown, PA.

QUALIFICATIONS & ESSENTIAL SKILLS:

• 3+ years of experience in an office setting.
• Excellent oral and written communication skills.
• Strong problem-solving, time management, and organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Publisher, PowerPoint), Adobe Acrobat.
• Ability and willingness to learn.
• Ability to use initiative in accomplishing routine assignments with minimum supervision.
• Ability to balance, prioritize, and perform multiple important tasks.
• Ability to work independently as well as with a team and with clients.