Executive Assistant

About the Position

We are seeking a highly organized and proactive Executive Assistant to support our Executive Director and broader team. The ideal candidate will manage schedules, coordinate meetings, and handle communication while maintaining confidentiality, professionalism, and a high level of organization.

Compensation and Benefits

Salary range of $22-$33/hour ($46,000-$68,000 annually). Benefits include generous paid time off, health care insurance, dental insurance, and retirement. This is a full-time, limited service position funded through December 30, 2025.

Responsibilities Include:

Scheduling and Forecasting: Manage the Executive Director’s calendar by scheduling meetings, appointments, and events. Anticipate future scheduling needs and make adjustments.

Communication: Support internal and external communication strategies. Manage correspondence and respond to inquiries for the Executive Director and the BBF Team.

Website Content Management: Regularly update and maintain website content, including event announcements, resources, and documents.

Meeting Coordination and Documentation: Attend meetings, taking detailed minutes and documenting outcomes.

Travel Arrangements: Plan and coordinate travel itineraries, accommodations, and logistics.

Project Support: Take on special projects and other administrative tasks as assigned.

Desired Expertise

• Communication: Excellent written and verbal communication skills. Strong interpersonal skills, with ability to create positive, trusting, professional relationships with diverse colleagues internal and external to the organization.
• Action: The ability to work independently and handle multiple tasks simultaneously. Excellent organizational and time-management skills.
• Policy: Understanding of public systems that serve children and families preferred.
• Tools: Experience with, or an ability to quickly adapt to technology that supports collaborative and virtual work including Google Suite, Microsoft Office Suite, Slack, Zoom, and SurveyMonkey preferred.