Administrative Assistant 1

Job Type

Full-time

Description

If you require an accommodation due to a disability to complete this application OR you are experiencing issues submitting your application and accompanying materials, please e-mail: talent@disabilityrightsca.org . Please note resume and cover letter are required. Incomplete applications will not be considered.

Make a difference! We fight for the rights of people that have disabilities.... JOIN US!

We encourage those who are D/deaf or Disabled to apply.

LOCATION:

Sacramento (100% In Office)

EMPLOYMENT STATUS:

Non-exempt; Regular; Full time (37.5 hrs.).

SALARY RANGE:

$25.93-$27.91

We base salary and position offers on experience and an internal equity analysis.

EXCELLENT BENEFITS

Including 8% 401k Match, a language differential up to $250/mo. Health (HMO and PPO options), dental, vision, basic life insurance, short-term and long-term disability insurance and flexible spending accounts (medical, dependent care and commuter). Additionally, we offer ample vacation, sick/self care leave and eighteen paid holidays (including the last week in December) and more….. We are a Public Service Loan Forgiveness (PSLF) - eligible employer.

APPLICATION DEADLINE:

Open until filled. Applications should be received by November 18, 2024 to be considered for the first round of interviews. Resume and cover letter are required. Incomplete applications will not be considered.

WHO WE ARE

Disability Rights California (DRC) defends, advances, and strengthens the rights and opportunities of people with disabilities.

DRC works for a world where all disabled people have power and are treated with dignity and respect. In this world, people with disabilities are supported, valued, included in their communities, afforded the same opportunities as people without disabilities, and make their own decisions.

DRC values all forms of human diversity. We are committed to a culture of belonging where all people are welcome. In order to be effective advocates for all people with disabilities, we must address discrimination in all its forms, including the unique challenges faced by people who experience the intersection of multiple systems of discrimination.

PURPOSE OF THE JOB

Open, review and process all incoming and some outgoing mail for all DRC statewide offices through the Sacramento office daily and in compliance with DRC mail protocols; and as needed and after the mail is handled, provide administrative and clerical assistance to the LAU. This position is responsible for a high volume of mail in a fast-paced environment.

JOB RESPONSIBILITIES

ESSENTIAL FUNCTIONS

Essential functions are the job responsibilities an employee must be able to perform, with or without reasonable accommodation. The Administrative Assistant 1 essential functions include:

Technical – 75%

• Review/Research/Distribute incoming LAU mail
• Establish and maintain mail filing systems
• Process Outgoing Mail

Support – 15%

• Inventory/Restock office supplies in the Sacramento LAU office
• Coordinate In-Person meetings for LAU Sacramento Regional Office
• Maintain adequate postage and mailing supplies
• Serve as liaison between regional offices/units, practice groups, support services and building maintenance
• Prepare/Print reports, correspondence, binders, forms, and charts.
• Maintain Sacramento Office Outreach Supply Inventory

Customer Service – 5%

• Provide reception back-up on an occasional basis
• Provide reasonable accommodation assistance to staff with disabilities

Other Duties 5%

• Participation in outreach activities
• Perform other duties as assigned.

Requirements

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE:

(Applicants MUST meet EACH of the minimum qualifications to be considered for an interview.)

High school diploma or general education degree (GED); plus 1-2 years related experience and/or training; plus

• Proficient in using Microsoft Office suite, ADOBE PRO, copiers and scanners.
• Ability to understand and carry out oral and written instructions, to work well under pressure and deadlines, and to prioritize and handle multiple tasks, with minimal supervision.
• Ability to work collaboratively as part of a team and to be flexible with changing situations.
• Tech-savvy individual who is familiar with document processing software and hardware.
• Life experience as a person with a disability OR direct experience as a caregiver of a family member with a disability.

PREFERRED QUALIFICATIONS

• One year of progressively responsible administrative or secretarial experience.
• Able to communicate fluently and write effectively in Spanish
• Specialized coursework or training in secretarial or business administration.
• A working knowledge of the rights, and services pertaining to people with disabilities in California.
• Experience working with and/or sensitivity to persons with disabilities and/or experience working with and/or sensitivity to persons from multi-ethnic communities.
• Experience working for non-profit and/or social services organizations.
• Experience in the disability rights movement and/or extensive contacts in the disability community.
• Experience with and/or extensive contacts in ethnic or language distinct communities.
• Familiarity and/or extensive contacts with one or more of the following: homelessness, criminal justice, substance abuse or Gay/Lesbian/Bi-Sexual/ Transgender/Intersex (GLBTI) communities.

WORKING CONDITIONS

The following describes general working conditions and requirements of the job, which can be performed with or without disability-related reasonable accommodations.

• Duties are performed in office and home environments and the field in a wide range of settings, including courthouses, congregate care or other institutional settings, and community agencies.
• Duties frequently require sitting and communicating with others.
• Must be able to transport oneself to work-related meetings, hearings, facilities, and settings where clients live.