Business Partnerships Assistant

ABOUT CITY HARVEST:

City Harvest is New York’s first and largest food rescue organization, helping to feed millions of New Yorkers who struggle to put meals on their tables. During our 40 years serving New Yorkers in need, we have rescued more than one billion pounds of fresh, nutritious food and delivered it free of charge to hundreds of food pantries, soup kitchens, community partners, and our own Mobile Markets across the five boroughs. This year, we will rescue and distribute more than 77 million pounds of nutritious food to our neighbors in need. City Harvest works alongside our community partners to boost community capacity, expand nutrition education, and strengthen local food systems. Since our founding in 1982, City Harvest has always been there to feed our city one day, one meal, one New Yorker at a time.

At City Harvest, we offer more than a job; we offer a mission-driven career. In addition to contributing to our fight against food insecurity in New York, we provide a competitive salary, comprehensive benefits (including medical, dental, and vision coverage), employer contributions towards premiums, employer-provided life insurance, and a 403(b)-retirement savings plan with matching contributions. Our staff enjoys discounted perks (movie tickets, gym memberships, cellular plans, etc.), generous time-off policies, and ample professional development opportunities. City Harvest is New York City’s largest food rescue organization, helping to feed the nearly 1.2 million New Yorkers who are struggling to put meals on their tables. We will rescue 77 million pounds of food this year and deliver it, free of charge, to hundreds of food pantries, soup kitchens, and other community partners across the five boroughs. Our programs empower individuals through nutrition education, increase our partners’ capacity, and strengthen the local food system, helping New Yorkers who are experiencing food insecurity to access, afford, and consume nutritious food. To learn more about our work, visit cityharvest.org.

City Harvest is seeking a highly organized and motivated Assistant to join our Business Partnerships team, a dynamic group responsible for raising over $10 million annually from corporate partners. As a core member, the Assistant will play a vital role in supporting the team’s growth by managing key administrative functions and aiding in fundraising activities.

Reporting to the Director of Business Partnerships, the ideal candidate will bring excellent communication skills, meticulous attention to detail, and a proactive approach. This role offers a unique opportunity for someone passionate about nonprofit work and making a tangible impact in the fight against hunger in New York City. The Assistant is required to work at least three days in person at our Sunset Park office, with flexibility for remote work on the remaining days.

Responsibilities:

• Oversee the Raiser’s Edge database for the Business Partnerships team, ensuring all donor data is current and accurate. Collaborate with the External Relations Operations Team to prepare and pull reports and lists as needed.
• Provide administrative support to the Director of Business Partnerships, including data entry, scheduling meetings, and setting up meetings—particularly when hosting external guests at City Harvest offices.
• Assist with frontline fundraising duties including handling inbound calls and emails and monitoring the Partnerships Inbox.
• Process Business Partnerships income-related gifts, including invoicing, coding, tracking, and reconciling corporate matching gifts and workplace giving. Complete end-of-month gift adjustments to support finance variance.
• Support the execution of several donor cultivation events and special projects as assigned throughout the year, including the Share Lunch Fight Hunger, Repack to Give Back, and any other special events and projects as needed.
• Lead the weekly Business Partnerships team meetings, and other meetings as required.
• Manage reimbursement and contract review processes for the department.
• Oversee recognition processes for Business Partnerships donors, including updates to the Partnerships Page, Shop for City Harvest page, and the Annual Report.
• Lead large mailings and correspondence for existing and prospective donors, including the mid-year and Corporate Year-End appeal. Maintain a shared archive of materials for partners.
• Establish and maintain expert knowledge of City Harvest programs and be able to effectively communicate our work.

Key Requirements:

• Bachelor’s degree.
• Administrative assistant experience in an office is required; an understanding of fundraising or sales experience is preferred.
• Proven ability to manage multiple projects with competing deadlines in a professional environment.
• Proactive with a strong willingness to learn and innovate.
• Skilled in building relationships with individuals at all levels, both internally and externally.
• Excellent project management, oral, and written communication skills.
• Impeccable attention to detail and exceptional organizational skills.
• Comfortable working with numbers.
• Strategic and creative thinker focused on improving processes.
• Highly responsive, accurate, and thorough in follow-through.
• Commitment to the nonprofit sector with a desire to understand program impacts on communities.
• Proficient in Microsoft Office; experience with Raiser’s Edge or other databases is preferred.
• Results-oriented, creative, and determined in completing tasks.

WHY WORK AT CITY HARVEST?

There are many fantastic reasons to choose a career with City Harvest. In addition to fighting food insecurity in New York, City Harvest offers the following Benefits and Rewards:

• Competitive market salaries
• Generous time off
• Full benefits (medical, dental, vision) - employer contributions towards premiums
• Pet Insurance
• 403(b) retirement savings plan with employer-matching
• Free Mental Health Services with Better Help
• Commuter Benefits
• Employer-provided life insurance
• Professional development opportunities
• Discounted staff perks (e.g., movie tickets, gym memberships, cellular plans)

At City Harvest, we enjoy working in a team-based environment and value the benefits of a diversified workplace. City Harvest is an Equal Opportunity Employer.