Project Administrator, WAN-IFRA WIN

Position: Project Administrator, WAN-IFRA WIN

Engagement length: Milestone-based Contract

Engagement type: December 2024 (4 months with possibility of 9 month extension)

Location: Tanzania, Somalia, South Sudan, (or) Global/Remote

WAN-IFRA WIN is seeking an administrator to support its media development division focusing primarily on the WIN gender equality and inclusion programme. Successful candidates will have strong technical competencies, as well as exceptional communication skills in English and good competency in Arabic. Ideal candidates should have proven experience and comfort working with project management software, content management systems, and data analysis tools.

Technological proficiency will be crucial in ensuring efficient coordination and successful completion of all project-related activities, which includes internal measures to understand and increase audience engagement and conduct results analysis, which are imperative associated requirements to successful project implementation.

About WAN-IFRA WIN

WAN-IFRA WIN (Women in News) is the sector-leading capacity building and awareness raising programme for media that places gender equality and inclusion at the heart of its purpose. WIN was established in 2010 by WAN-IFRA, the global organisation of the world’s press.

WAN-IFRA WIN partners with media, journalists and industry champions to build a media landscape that is more gender equal, inclusive, safe, and financially healthy. We empower people and organisations to work together in support of a healthier, lasting and inclusive news industry. WIN, together.

Our Vision is a gender equal, inclusive, financially healthy, and safe media industry that supports democracy and human rights.

WAN-IFRA WIN aims to elevate the voices of women and diverse people in leadership and in content, while helping editorially independent media build toward greater financial resilience and organizational health, recognising there is a particular and urgent financial crisis facing media in emerging and fragile states. In parallel we work to increase the safety and wellbeing of journalists and media, aiming to eradicate sexual harassment, online abuse, discrimination and digital and physical threats. We believe that when media embody these characteristics, we can promote a more equitable and inclusive democratic society.

Our Values:

We champion equality and inclusion

We strive for excellence

We collaborate to drive change and innovation

We are a supportive community

We empower people and organisations

We embrace our diversity as a superpower

We challenge the status quo while respecting cultural differences

We believe in the imperative of editorially independent, financially viable media

WAN-IFRA WIN has been running leadership development programmes and in-house training and coaching for 15 years in the Sub-Saharan Arab Region, 10 years in the Arab region and 3 years in Southeast Asia via support from the Swedish International Cooperation Development Agency and the Norwegian Ministry of Foreign Affairs.

WIN has trained more than 7500 journalists and editors in media management, career management, digital strategy, newsroom leadership, gender balance, and managing sexual harassment as part of its’ Leadership Accelerator and Alum programmes and thousands more through. WIN is currently working with more than 250 media partners within its 18 target markets and has a globally oriented implementation team of more than 30 individuals located in more than 20 countries within and outside of intervention countries, working in a highly collaborative yet almost entirely remote setting.

Project Administrator role

This is a key role within the WAN-IFRA WIN team with responsibility for the successful coordination of project management elements of the WIN programme as well as providing general support to the media development division Lead.

We are looking for applicants with strong technical competencies. Ideal candidates should be proficient in project management software, open source content management systems, and data analysis tools. They should have exceptional project and time management capabilities with an ability to work independently yet collaboratively within a remote team structure. Excellent spoken and written English and strong competency in Arabic is a must.

Specific Deliverables:

• Strong ICT skills, proficiency in Microsoft Office, Google Workspace, and project management software (e.g., Microsoft Project, Airtable)
• Competency in Arabic language
• Ensure high-quality data management with attention to detail
• Coordinate data extraction and project management tasks
• Propose and implement improvements for WIN programmes
• Engage media stakeholders to increase WAN-IFRA WIN participation in industry events
• Ensure consistent information flow between WIN activities and stakeholders
• Support procurement, administration, and financial management in line with internal standards
• Assist in monitoring and evaluation (MREL) activities, maintaining up-to-date project calendars, data collection and documentation
• Coordinate media freedom activities
• Manage calendars, schedule meetings and track attendance progress
• Ensure proper documentation and filing using WIN Google Drive and Airtable
• Administer project and participant data, ensuring timely data entry and tracking
• Support the creation of a digital library for archiving relevant materials
• Compile and refine lists of experts and trainers by subject and country
• Demonstrate exceptional time management and organisation skills
• Provide ad-hoc translation or interpretation as needed in virtual or in-person settings
• Complete other relevant duties as assigned by the Programme Director.

Key attributes: Exceptional time management and communication skills, collaborative, highly personable, communicative, supportive, and extremely organised and detail oriented. Comfortable working in a remote, global team in a not-for-profit setting.

Interested applicants should send their CVs to info@womeninnews.org by 10 January, 2025. Please include the title of the position in the subject line of your email. Please note, only successful candidates will be contacted.

WAN-IFRA WIN is an equal opportunity employer and does not discriminate on any basis prohibited by race, age, gender identity or sexual orientation, creed, religion and nationality. We are committed to diversity and encourage applications from all qualified individuals, including young men and gender diverse candidates.

About WAN-IFRA

WAN-IFRA is the global organisation of the world’s newspapers and news publishers, representing more than 18,000 publications, 15,000 online sites and over 3,000 companies in more than 120 countries. WAN- IFRA is unique in its position as a global industry association with a human rights mandate to defend and promote media freedom, and the economic independence of news media as an essential condition of that freedom.

WAN-IFRA applies a dual approach to supporting media freedom. It addresses political and structural constraints to media freedom through advocacy and at the same time works to strengthen the capacity and networks of the media and their representative institutions. This dual approach allows WAN-IFRA to address challenges to media freedom from multiple perspectives, leveraging experiences and synergies between advocacy and development projects, partnerships and the wider expertise of WAN-IFRA’s international community to encourage meaningful change.

www.wan-ifra.org www.womeninnews.org