Administrative Assistant

Job Summary:

The Administrative Assistant provides critical administrative and operational support to the Executive Director, Director of Development, and Board leadership while helping advance the organization’s overall efficiency and growth. This is a new position in a young, dynamic organization, offering an exciting opportunity to shape the role’s responsibilities and make a meaningful impact as the organization evolves.

Responsibilities:

• Administrative and Operational Support
  • Establish and maintain organizational systems, files, documents, and operational calendars.
  • Provide day-to-day administrative support to the Executive Director, Director of Development, and Board leaders.
  • Facilitate internal and external communications, including responding to general inquiries and ensuring appropriate leadership follow-up.
  • Draft and manage regular correspondence such as meeting agendas, Board updates, newsletters, and responses to prospective residents and collaborators.
• Board and Advisory Council Support
  • Collaborate with the Board Chair and Board Clerk to prepare and organize materials, including meeting agendas, minutes, committee membership lists, and charter details.
  • Support follow-up on Board and Advisory Council actions and other organizational needs.
• Development Support
  • Assist the Director of Development in preparing and managing appeals, donor acknowledgements, tax receipts, and stewardship efforts.
  • Maintain and update the Manship database, including fundraising appeal responses, contact lists, mailing lists, and donor data.
  • Support occasional development events with tasks such as invitations, ordering, and day-of partnership.
• Financial Coordination
  • Support bookkeeping functions, including managing open invoices, documenting transactions, and tracking finances against the annual budget.

Note: Responsibilities may evolve as the Manship Artists Residency continues to grow.

Qualifications:

• Excellent organizational, verbal, and written communication skills.
• Strong problem-solving abilities and resourcefulness.
• Professional and welcoming demeanor with a positive, customer-service-oriented mindset.
• Proficiency with Google Workspace, word processing, database management, and operational systems.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Self-motivated, proactive, strategic, and capable of working both independently and collaboratively.
• Adaptable, enthusiastic, and open to growth with a sense of humor and a positive outlook.

SALARY: $25/hr; 25 hrs/week

HOW TO APPLY: Please submit a cover letter and resume with a summary of demonstrable accomplishments directly to info@ManshipArtists.org. Interviews will be scheduled as applications are received, the latter being accepted until February 1, 2025.

Manship Artists Residency is a registered 501(c)(3) non-profit organization and an equal opportunity employer.