Administrative Coordinator

Job Title: Administrative Coordinator

Organization: California Center for Movement Legal Services

Location: Oakland, California

Reports to: Executive Director and Directing Attorney

About the California Center for Movement Legal Services (Movement Legal):

Movement Legal provides legal services in the pursuit of improving the lives of California's traditionally underserved residents, including communities of color, low-income and working families, and undocumented people, by carrying out legal work that fosters organic leadership development, policy creation, robust civic participation, and broad community empowerment through community organizing. For four years, we’ve had great success crafting novel legislation based on community needs, bringing impact cases out of community organizing campaigns, and advising and defending the tenant movement and its participants and organizers in court.

Movement Legal is deeply committed to transformative change through community organizing. This commitment must be reflected in our work with the outside community but also with the working conditions for staff. This position will be a vital bridge between our successful work for the community and our deep commitment to our staff.

Position Summary

The Administrative Coordinator will provide essential administrative and legal support to the organization. This is a full-time position that offers a competitive salary and excellent benefits.

Ideal Candidate

• Commitment to creating a positive environment for staff as number one priority
• Highly organized and efficient, able to manage a busy workload and prioritize tasks effectively
• Can work independently and as part of a team, and is able to adjust to changing priorities and deadlines
• Committed to leveraging personal experience to drive meaningful change
• Willing to work in a support role
• Proficient in various technologies (Google Work Space, Box, MS Office, Adobe) and able to independently troubleshoot technology issues

Responsibilities

Executive Assistant Duties

Assistant executive director with administrative and coordinating support around the following responsibilities:

• Development through individual donor fundraising
• Development through foundation and other grant opportunities
• Assist with grant reporting
• Support the executive director with calendar management, appointment scheduling, and travel coordination
• Assist with billing and accounting related tasks to be able to then forward onto accountant
• Assist with scheduling, minutes and other tasks supporting board and board meetings
• Assist with office management tasks, such as ordering supplies and maintaining equipment

Legal Assistant Duties

• Assist with case preparation and trial support
• File and e-file court documents
• Schedule meetings, appointments and interviews with clients as needed
• Provide proactive client service by addressing inquiries timely, accurately, and professionally
• Maintain updated client account and contact information
• Enter client matter expenses into Practice Management System (Clio) and assist with client billing
• Prepare client letters and mailings
• Other tasks and duties as assigned

Requirements and Skills

• General familiarity with law, legal procedures, and protocols or strong desire to learn
• Strong computer literacy
• Attention to details
• Proficiency in Spanish is highly preferred

Benefits

• Competitive salary: $40,000-$55,000 depending on experience.
• 36-hour work week
• Generous health insurance benefits including dental and vision; dependents and spouses included
• 8% employer 401(k) contribution
• $500 employer contribution to flexible spending account
• Dependent care flexible spending account

To Apply

Please submit your resume and cover letter to Executive Director Leah Simon-Weisberg at LSW@Movementlegal.org, with “Administrative Coordinator” in the subject line.

Deadline: Applications will be reviewed on a rolling basis until the position is filled.

Equal Opportunity Employer:

The California Center for Movement Legal Services is an equal opportunity employer and values diversity. We encourage all qualified candidates to apply, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.