Executive Admin Assistant

Jonathan Rose Companies is one of the country’s leading developers and investors in sustainable, affordable, and mixed-income multifamily real estate. The company’s mission is to strengthen communities of opportunity by developing innovative real estate solutions that build value, enhance resilience, and cultivate well-being.

In 2017, Rose was the top acquirer of affordable housing in the country, and with more than 15,000 units owned, it is the 10th largest owner.

Since its founding in 1989, the firm has been recognized for design excellence and for creating successful models that enhance the ability of our residents, and the communities they live in, to thrive. The firm’s innovative work has modeled widely duplicated solutions and won awards from a wide range of notable organizations, including the Urban Land Institute, the National Trust for Historic Preservation, the American Planning Association, the American Institute of Architects, and many others.

Executive Administrative Assistant sought to provide part-time support Executive in Cold Spring, New York. This role is responsible for providing advanced, diversified and confidential administrative support. The pay range for this position is $60-70k based upon factors including but not limited to related experience and time in the industry.

Primary Responsibilities/Duties:

• Assist in the set-up and planning of meetings and special events; take meeting minutes as requested.
• Handle incoming mail and correspondence including drafting, editing and preparing various documents and reports.
• Plan, prioritize and organize a diversified workload.
• Maintain a busy electronic business and social calendar.
• Coordinate both personal and any business-related travel arrangements.
• Coordinate and maintain database of Art Work collection (Collectify)
• Manage a variety of assignments requiring sensitivity to confidential information.
• Demonstrate the ability to assist or take a lead role in effectively coordinating various personal activities.
• Updating and maintaining business and personal contact database.
• Filing, ordering office supplies and general administrative duties.

Qualifications:

• Must have high level of interpersonal skills to handle sensitive and confidential situations.
• Upbeat, positive and "can-do" attitude.
• Able to effectively multi-task and meet deadlines.
• Excellent written and verbal communication skills.
• Strong organizational, analytical and problem-solving skills.
• Must be able to adjust priorities, possess flexibility and adaptability to changing priorities and last minute requests.
• Ability to grasp complex tasks and carry out directions independently.
• Excellent computer skills and typing skills (60+ wpm).
• Proficient with Mac/PCs, Microsoft Office, calendar software, Excel and internet research.

Rose Companies is committed in policy and practice to providing equal employment opportunities for all applicants and employees, based upon their training, experience, and overall qualifications. Consistent with this commitment, discrimination against an applicant or employee based upon the individual’s race, color, creed, religion, sex, gender, age, national origin, ancestry, citizenship status, marital or familial status, sexual orientation, gender identity, gender expression, disability, military status, protected veteran status, genetic information, or any other condition or characteristic protected by law is strictly prohibited.