Program Manager

Program Manager (Contractor)

Washington, D.C. (Hybrid); Must live in DMV; roughly 10 hours a week

Priority Deadline is November 22, 2024 11:59pm EST

Organization Overview

iFLY Youth is committed to shaping the next generation of global leaders by exposing middle school-aged girls of color to international travel, leadership development, and character building. We prioritize serving students who may not otherwise have the opportunity to travel due to financial constraints. Since 2017, we have empowered girls from the Greater Washington Area to explore and learn through international experiences, traveling to destinations like Costa Rica and Colombia.

Position Overview

Managed by Cidney Farley, the Executive Director, the Program Manager (Contractor) will oversee day-to-day operations of iFLY Youth programming including data collection, participant engagement, scheduling, and community outreach. The Program Manager will play a pivotal role in implementing and managing the organization's flagship program, Camp iFLY, ensuring successful execution from recruitment through the international travel component.

Key Responsibilities

Program Management & Operations (65%)

• Oversee the implementation of Camp iFLY, including scheduling, communication, and logistics.
• Supervise summer camp instructors, ensuring high-quality program delivery.
• Manage all participant and family communications, including orientations and pre-trip briefings.
• Serve as Camp Director during the day camp (July 7-July 24), and oversee the travel portion of the program (tentative July 26-August 1).
• Ensure adherence to safety protocols and risk management strategies during travel.
• Build and maintain partnerships with local schools, community organizations, and stakeholders to support program growth and student recruitment.
• Schedule and conduct follow-up calls with interested families and potential partners.

Student Recruitment & Engagement (20%)

• Recruit participants for iFLY Youth programs by distributing flyers to schools and community organizations.
• Attend tabling and networking events to promote iFLY Youth’s mission and programs.
• Manage participant intake, enrollment, and onboarding processes.

Data Management & Reporting (10%)

• Collect and manage program data for reporting and improvement purposes.
• Track participant progress and engagement, providing regular reports to the Executive Director.
• Ensure data accuracy and maintain up-to-date program records.
• Create and maintain a stakeholder database to track community partnerships and outreach efforts.

And special projects as needed (5%).

Who You Are

Experienced Youth Development Advocate - Your expertise does not come from a specific number of years in the field or type of degree and certificate, it comes from the hands on experience of working and developing relationships with middle school-aged girls of color (perhaps in summer programs, camps, in the classroom, after school programs, or other capacities). You’ve recruited students to join a program using multiple methods, such as tabling events, parent recruitment events, classroom visits, email outreach, and recruitment fairs. You’ve seen firsthand the challenges of engaging

Effective Program Manager - You manage effectively upwards, sideways, diagonally. You are able to work independently and collaboratively. You are able to strategically prioritize the most important and impactful projects while keeping the others moving or explicitly placing them on the backburner. You hold a high bar for the accuracy and timeliness of your work, including follow-up and follow-through. You exhibit these qualities without succumbing to perfectionism or false urgency, and you don’t expect that of your colleagues, either! You’ve got your system for getting things done, and it gets-things-done! You are able to track multiple work streams at once, know where you are with any given project, and you hold a high bar for the accuracy and timeliness of your work, including follow-up and follow-through. You anticipate challenges and can devise creative, pragmatic solutions to help us move forward. You are solutions-oriented and flexible in your approach.

Demonstrated Commitment to Race, Equity and Inclusion - You have demonstrated success in ensuring more equitable and inclusive outcomes for those impacted by your work. You understand the impact of systemic and implicit biases related to race and gender identity that can play out in the workplace — both on your team(s) and with the Scholars. You center equity, justice, inclusion, and belonging in all aspects of the work. You proactively spot issues of equity and inclusion in the work and can bring practical solutions by drawing on personal experience combating white supremacy, racism, and other interconnecting systems of oppression. You can name and grapple with how your own identities play out in the work. You effectively collaborate and engage with folks across lines of difference and power towards outcomes and goals.

Strong Interpersonal and Relational Skills - You need to be able to quickly build strong relationships with prospective students and parents (across racial, gender, ability, and class identities, among others), and think strategically about how to cultivate relationships to find the students we need for our program(s). You provide helpful and informative communication when something is missing or needs fixing. You are known for being highly responsive. You can distill what you’ve heard and quickly, coherently, and effectively offer immediate (not to be mistaken with complete) remedies to some of the challenges expressed -- either in writing or verbally.

Clear Writing and Communication - You excel at synthesizing, capturing, and communicating information in ways that are clear and warm for diverse audiences (parents, students, schools, instructors, or staff). Your strong organizational skills help you coordinate across multiple groups and ensure that everyone has the information they need, even with limited guidance. You have a keen ability to find and share the key details that matter, transforming complex information into concise, easy-to-understand messages. You can craft and deliver compelling updates, keeping everyone aligned and informed. You value feedback, know how to adapt your communication style, and have the flexibility to adjust or rethink your approach when needed.

Additionally, international travel experience is highly desirable, as the Program Manager will accompany students on international trips.

How to Apply

Submit your resume to apply@ifly-youth.org

Contract Timeline

• February 3 - until (at least) December 15, 2025

Location

• Must be located in the DMV (DC metropolitan area).
• You will work mostly remote except for ad-hoc in-person meetings/site visits. You are also required to be in-person during Camp iFLY and to travel during the international trip
• Camp iFLY will be located in DC

Estimated Hours/Time Commitment

• You will typically work 5-10 hours per week from Jan to early July and early August to December,
• From July 7, 2025 to July 24, 2025 we expect you to work about 28 hours a week at our summer camp. Camp iFLY runs Monday-Thursday.
• July 27, 2025-August 2, 2025 you’d travel on the international trip with the instructors and students.

Compensation

• The rate for this position is $40/hr.
• During the summer camp and international trip (July 7, 2025 to August 2, 2025) we will pay you a flat stipend of $3000.

We aim to offer competitive rates and benefits and are committed to equity, trust, and transparency in compensation. Basing compensation on someone’s willingness and ability to negotiate or on their prior salary leads to wide inequities and bias in how people are paid, particularly for groups experiencing historical oppression. Therefore, we do not ask for prior pay history from our candidates and our offer-making process is negotiation-free for compensation.