Chief Finance and Administration Officer

Position: Chief Finance and Administration Officer Department: Finance

Reports to: Executive Director

X Full-time □ Part-time □ Temporary □ Contractor □ Intern

Hours per week: 40+ X Exempt □ Non-exempt

ORGANIZATIONAL DESCRIPTION

Associated Ministries plays a pivotal role in driving transformation in Pierce County. Our

unwavering commitment lies in functioning as a sustainable organization, fostering impactful

partnerships, nurturing authentic interfaith relationships, and advocating for equitable moral

leadership. Our ultimate aim is to contribute to the creation of a flourishing community.

We are dedicated to galvanizing and motivating individuals of diverse faiths, along with those of

goodwill, to unite in the battle against homelessness and poverty. These collaborations not only

allow us to be compassionate advocates for our neighbors in need but also empower us to be

prophetic voices demanding systemic change.

Our mission’s focus is on homelessness and poverty. Given the disproportionate impact of

homelessness on people of color, we place a premium on promoting racial equity. We approach all

our programs and work through a lens of racial equity.

JOB SUMMARY

This position is an opportunity for an experienced finance and accounting person to move

from success to significance. The Chief Finance & Administration Officer (CFDO) is primarily

responsible for Associated Ministries’ accounting operations, reporting and financial integrity.

They create vibrant and effective financial and accounting policies, systems, and processes; ensure

that Associated Ministries is in compliance with all tax and regulatory requirements; maintain

efficient and supportive payroll systems and processes; develop and enhance organizational

controls; ensure that Associated Ministries’ has strong investment policies, systems and practices;

provide timely and informative reporting to internal and external users including the Board; and

facilitate annual audits will be conducted in a timely manner under the auspices of the Board. They

also are the executive level supervisor for the HR and Operations Manager in their work in Human

Resources, Facilities and IT Operations and the Bookkeeper.

Associated Ministries trusts each employee to thoughtfully support its mission with their individual

and collective talents, skills and abilities. We value each person’s voice and delegate appropriate

levels of authority and decision-making consistent with their assigned roles and responsibilities. In

all cases, employees are expected to carry out their work in a manner which supports AM’s culture,

including interpersonal behavior that supports cooperation, respect and professionalism.

RESPONSIBILITIES & TASKS

Responsible for cost effective and efficient accounting and financial policies, systems, and

processes that meet the growing requirements of Associated Ministries.

• Develop, oversee, and update accounting policies and procedures.
• Oversee the External Audit, review and analyze results and recommend approval of the

Audited Financial Statements to the Board’s Finance Committee.

• Prepare the financial section of the annual report.
• Oversee Cash Management, including banking relationships.
• Ensure Associated Ministries complies with all internal policies as well as the financial and

reporting requirements of private and government funders.

• Comply with all relevant regulations and ensure filings are completed in a timely manner.
• Develop and update the Cost Allocation Plan for indirect costs.

Responsible for developing the annual finance plan and budgeting process.

• Develop and implement annual budgeting process and timeframe.
• Develop, with the Executive Director, a draft of an annual budget to be reviewed by the

Finance Committee, and the Board in support of AM’s strategic plan and vision.

• Develop quarterly projections for the Finance Committee.

Responsible for Financial Management Reporting

• Develop and present monthly Financial Reports with accompanying analysis to Executive

Director, and subsequently to the Board of Directors’ Treasurer.

• Provide monthly Financial Reports with accompanying analysis for the Board of Directors.
• Provide monthly Financial Reports for Executive Director, and directors of appropriate Cost

Centers with assistance where needed to interpret reports.

• Develop regular reporting and analysis, including key metrics reports, and conduct ad hoc

financial analysis as required.

Responsible for the Insurance and Risk Management program.

• Oversee the annual insurance renewal process and ensure appropriate coverage
• Ensure appropriate legal review of contracts and solicit external legal advice as required.
• Review financials of preferred vendors.
• Manage ongoing banking relationships for maximum efficiency.
• Develop cash flow forecasting and maintain a long-term cash forecast.

Provide leadership and direction to AM operations through the Exec Leadership and other teams

• Bring insights and issues regarding AM’s financial and administrative operations
• Jointly create and achieve the strategic plan, mission and vision of AM
• Demonstrate behaviors that reflect AM’s values in all activities

Provide high-level direction for HR, IT and Facilities Operations

• Supervise HR & Operations Manager, who has primary responsibility in these areas
• Assess operations for potential risks and opportunities
• Assure effective policies and procedures are up-to-date and implemented
• Assist in creating efficient systems, processes and controls
• Participate in setting pay ranges and proposing annual pay increases within budget

limitations.

WORK EXPERIENCE REQUIREMENTS

Ø 8 years’ experience with nonprofit accounting and finance with at least 5 years of

supervisory experience.

Ø 3 years’ experience budgeting, reporting and compliance with government and private

funding.

Ø Proven understanding and compliance with generally accepted accounting principles.

Ø Proficient with accounting software systems, QuickBooks highly preferred. Ø Exceptional interpersonal skills, a collaborative style and the ability to communicate effectively at all levels to create strong relationships. Ø Demonstrated initiative and the ability to work effectively within time constraints. Ø Proficient in Microsoft Office software. Ø Experience with strategy development and implementation. Ø Understanding and experience with re-engineering processes and large-scale systems change. Ø Ability to lead complex projects through to an end point. Ø Ability to communicate effectively and lead others through change and new strategic initiatives. Ø Ability to build effective teams, coach and develop others.

EXPERIENCE PREFERENCES Ø Experience with effective Human Resource/Personnel management. Ø Working knowledge of personnel laws, rules, and regulations. Ø Experience working in payroll and benefit administration. Ø Experience with managing building maintenance operations Ø Knowledgeable of IT applications and developments, able to oversee user support Ø Able to work with and through volunteer, vendor and funder relationships

EDUCATIONAL REQUIREMENTS

Ø Accounting degree.

Ø Sound knowledge compliance regulations for organizations working within the not-for-

profit sector

Ø Knowledge of Financial Accounting Software, particularly QuickBooks.

COMPENSATION

Salary Range: $94,398 to $127,438

Benefits: Comprehensive package of benefits, including health, dental, life and disability

insurance, Simple IRA plan and generous vacation and holidays as described in Employee

Handbook.

EQUAL OPPORTUNITY EMPLOYER

Associated Ministries prides itself as an Equal Opportunity Employer. Our selection process

ensures that all eligible candidates are considered for employment without regard to race, color,

religion, creed, national origin, gender, sexual orientation, age, marital status, veteran status, or the

presence of any sensory, mental, or physical disability. Furthermore, we fully support the use of

trained guide dogs or service animals by individuals with

disabilities

.

APPLICATION PROCESS

This position will remain open until filled. First review of applications.

Application must include cover letter and resume addressing position requirements.

Email resume and cover letter to Marissah@associatedministries.org

No phone inquiries, please.

Job Type: Full-time

Pay: $94,398.00 - $127,438.00 per year