Administrative Associate

Looking to make a big difference for a great cause behind the scenes? Are you drawn to details, love a good pivot table, find joy in well-written protocols, and can’t resist analyzing the systems around you? Does working back and forth on projects while sharing a drive to produce the best possible outcome sound energizing? Are you up for a long learning curve as we cycle through the different seasons and stages of our work? Can you get into a good flow working both on your own and with colleagues over Teams?

Objective

The Administrative Associate provides vital support that keeps the WSFMA running smoothly so that we can maximize our impact. This critical role enables our small team to juggle a variety of programs and operational needs while maintaining professional standards and timeliness. The Administrative Associate works with the Executive Director, Food Access Coordinator, and others as well as independently.

Responsibilities

The Administrative Associate is responsible for day-to-day support to the Executive Director and overall information management, implementing internal controls, and optimizing our current systems and use of technology. The AA will play a key role supporting our Food Access Programs, the WSFMA Conference, Boot Camp, Membership Applications, Food Access Forums, Monthly Member Market Meetings, office management, SNAP-Ed and King County contracts, USDA FMPP grant, and Farmers Market Directories.

Requirements

1. Ability to work independently while being part of a small team.
2. Ability to manage multiple projects at one time and see tasks to completion.
3. Attention to detail and highly organized. Must be great on follow up, communicating changes, and problem-solving.
4. Ability to reprioritize quickly if other demands emerge.
5. Highly skilled at using and continuing to learn about MS Office 365 (e.g., Teams, Excel, Word, Outlook, PowerPoint, MS Forms), Dropbox, Adobe Creative Suite, Zoom, Eventbrite, and other software.
6. Communicative, collaborative, proactive, and self-directed. Must be willing to learn systems, ask questions, and help us improve.
7. Ability to write summaries, protocols, draft emails, and proof documents, preferably following principles of plain language.
8. Strong customer-service skills and ability communicate effectively and courteously with a diverse audience in various mediums (in person, Zoom meetings, phone calls).
9. Ability to use discretion with confidential information and data; adherence to all privacy policies.
10. Able and available to travel to our statewide Conference in February.

Desired Skills & Experience

1. Minimum of 2-4 years of work experience in small nonprofit organization.
2. Minimum of 1 year experience working in remote or hybrid position.
3. Education or training in information technology, business writing, plain language communications, nonprofit operations or management.
4. Training in 2 CFR 200s or contract or grants management a plus.