Event Operations & Logistics

Are you ready to help make history? Join The Bailey Foundation’s Event Committee as a Logistics & Operations Chair (Volunteer) for The BIG 25, our official Guinness World Record attempt for the largest food collection drive EVER! This is more than an event—it’s a movement centered on service, unity, and empowering communities nationwide.

In this pivotal role, you’ll coordinate the behind-the-scenes logistics that make history possible. Your efforts will ensure every detail is seamless, from collection site operations to volunteer coordination, inspiring people everywhere to join and make a real difference.

Key Responsibilities:

1. Event Setup & Coordination:
   • Plan and oversee the setup of physical collection sites across designated locations, ensuring they are accessible, well-organized, and staffed appropriately.
   • Assist in creating and managing virtual collection sites to expand the event's reach.
   • Coordinate with vendors, contractors, and site managers to ensure all equipment, signage, and materials are delivered and properly installed.
2. Storage & Inventory Management:
   • Identify and secure appropriate storage facilities to house donated items before, during, and after the event.
   • Develop and implement systems for tracking inventory, including intake, sorting, and distribution of donations.
   • Coordinate with the sponsorship and logistics teams to manage transportation of items between collection sites and storage facilities.
3. Operational Execution:
   • Ensure all collection sites are staffed, supplied, and operational throughout the event.
   • Develop contingency plans to address potential logistical challenges, such as transportation delays, storage shortages, or weather-related disruptions.
   • Monitor and support the execution of virtual collection platforms, ensuring seamless user experiences and proper tracking of contributions.
4. Volunteer Coordination:
   • Work with the Volunteer Engagement team to recruit and train site coordinators and volunteers to assist with collection and logistics.
   • Provide volunteers with clear instructions and support to ensure efficient operations at each site.
5. Post-Event Wrap-Up:
   • Ensure accurate inventory reporting and distribution of collected items.
   • Assist in preparing post-event reports on logistics and operational successes, challenges, and lessons learned.

Skills & Qualifications:

• Proven experience in logistics, event planning, or operations management (nonprofit or large-scale events preferred).
• Strong organizational and problem-solving skills with attention to detail.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Familiarity with inventory management systems and tracking tools.
• Excellent communication and collaboration skills to work with diverse teams and stakeholders.
• Physical ability to assist with setup and breakdown tasks as needed.

Time Commitment:

This role requires approximately 10-15 hours per week leading up to the event, with increased hours during the week of the event. Flexibility to work evenings or weekends as needed for site setup and event execution.

Why Join Us?

As the Logistics & Operations Coordinator for The BIG 25, you’ll play a critical role in ensuring the success of a historic event that empowers communities and sets a Guinness World Record.