Staff Accountant

Dress for Success Worldwide is a global not-for-profit organization that empowers women to achieve economic independence by providing a network of support, professional attire, and development tools to help women thrive in work and life. Since starting operations in 1997, Dress for Success has expanded to more than 139 cities in 22 countries. To date, we have helped over 1.3 million women work towards self-sufficiency. Visit http://www.dressforsuccess.org to learn more. Dress for Success Worldwide is the managing entity for the organization and its global affiliate network.

Job Description:

Dress for Success Worldwide seeks a talented and motivated individual to join our finance team in a hybrid capacity in our New York offices. Reporting to the Chief Operating Officer, the Staff Accountant will be an integral part of our small, highly productive operations team.

Essential Functions:

The Staff Accountant’s primary responsibilities will include verifying, processing, and reconciling invoices. Ensuring accurate coding and allocations of invoices, proper authorization, and timely payment of the organization’s payables. Preparing payroll Bi-weekly payroll, including garnishments, benefits, and taxes per federal and state wage laws. Preparing and analyzing financial statements as needed.

Responsibilities include:

• Enter and process invoices accurately and efficiently in our accounting software, QuickBooks online
• Verify invoice details, including vendor information, quantities, and pricing to ensure accuracy and consistency
• Process and manage vendor payments through checks, ACH transfers, and wire transfers
• Review and process payment requests for accuracy, proper expense allocations, and supporting documentation
• Process all disbursements and checks for signatures by authorized officers
• Maintain financial records for Affiliates, reconcile and process Affiliate quarterly distributions
• Collaborate with other departments to review and evaluate affiliate performance and compliance
• Assist with the month-end accounting close process (including, but not limited to, AP close, accruals, and prepaid expenses) and reconcile AP ledger with the general ledger
• Manage AP in Stampli and QuickBooks accounting software; ensure all accounts payable transactions are properly coded and allocated across the organization
• Prepare and post general journal entries for petty cash
• Ensure proper GL coding and posting of credit card expenses
• Maintain accurate and up-to-date accounts payable records
• Process bi-weekly payroll for up to 30 employees, including salaried and hourly workers
• Monitor transactions for several funds/companies and bring attention to pending issues
• Maintain vendor and accounts payable filing systems
• Prepare and analyze the AP aging reports
• Prepare information for the annual audit, including schedules, and provide related support/documentation as requested during the audit period
• Assist with annual budget preparation and processes
• Prepare 1099 reporting and maintenance of W-9 forms
• Books depreciation transactions in the GL
• Other duties as required by the Chief Operating Officer

Competencies:

• Effective oral and written communication skills with the ability to interact effectively across all levels of the organization
  • Highly organized with the ability to multi-task and prioritize daily work, multiple requests or assignments, and deadlines
  • Excellent ability to work well in a team environment, and maintain good working relationships with staff, vendors, auditors, donors, and partners
  • Strong administrative, problem solving, and analytical skills
• Detail oriented, resourceful, collaborative, and agile
• Strong emotional intelligence
• Self-motivated and accountable
• Impeccable judgment and discretion
• Exceptional project management, time management, and organizational skills

Required Education and Experience

• • Bachelor’s degree in accounting, finance, or equivalent
  • At least 3 years of relevant accounting experience
  • 1-3 years of payroll experience; familiarity with ADP is a plus
  • Strong understanding of accounting and financial reporting principles and practices
  • Advanced proficiency in QuickBooks Online, Bill.Com or Stampli.com, Microsoft Office, or other accounting software for non-profits

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Position Type and Expected Hours of Work

This is a full-time position with a business schedule from Monday through Friday from 9 A.M. to 5 P.M. Employees must work 35 hours each week to maintain full-time status. Limited travel may be required. Employees work on-site in our New York City office three days per week and remotely two days per week.

Work Environment

Dress for Success Worldwide offers a congenial work environment. The dress code is business smart/business casual.

Dress for Success Worldwide maintains a COVID-19 weekly testing policy and is taking appropriate measures to ensure the safety and health of our employees, volunteers, and clients.

Physical Demands

Employee may need to lift and/or move up to 10 pounds in performing regular office duties and managing records, files, and materials.

Work Authorization

Employment at Dress for Success Worldwide is contingent upon completion of a satisfactory background check with ClearStar, reference checks, and your ability to meet the terms of current immigration laws, which require every new employee to provide documentation that proves identity and demonstrates authorization to work in the United States.

AAP/EEO Statement

Dress for Success Worldwide is an Equal Opportunity Employer. We welcome all qualified candidates regardless of their demographic background. We do not make hiring decisions on the basis of sex, gender, gender identity, sexual orientation, race, color, age, religion, national origin, disability, protected veteran status, or any other characteristic protected by federal, state, or local law.

How to Apply

Please send your resume and thoughtful cover letter to jobs@dressforsuccess.org with “Staff Accountant” in the subject line. No phone calls or recruiters.