Project Manager

The Immigrant Legal Resource Center is Hiring!

Project Manager- San Francisco, CA or Central Valley, CA

The Immigrant Legal Resource Center (ILRC) is seeking a full-time Project Manager in our San Francisco, CA headquarters. This is an exempt position that reports to a Senior Managing Attorney. The ILRC currently has a hybrid work model requiring two in-office days per week.

Founded in 1979, the ILRC is regarded as one of the foremost experts on engaging immigrants and developing their leadership in the democratic process; providing expertise on complex issues of immigration law, procedure, and policy; and engaging in advocacy and educational initiatives on policies that affect immigrants. We are a team-based organization that makes decisions in a collaborative fashion that allows for significant staff input.

Job Responsibilities: The Project Manager’s primary goals are to ensure efficient and effective overall management of a statewide program for which the ILRC serves as Program Administrator. The Project Manager will be responsible for coordination of partners at the regional level, leveraging and ensuring dissemination of information and resources, and maintaining effective communication systems. The specific duties of this position include, but are not limited to, the following:

Manage program administration

• Serve as primary point of contact for partners and funders of specific programs
• Plan and facilitate virtual and in-person events such as program meetings with partners and large scale convening.
• Participate in regular remote and in-person funder meetings
• Document meetings, decisions, and processes and maintain program files, including partner FAQs
• Maintain current understanding of program goals and initiatives, focus areas, successes, and overall results to communicate to partners and funders effectively
• Support tracking for program-specific technical assistance and training including webinars, trainings, written resources, and partner calls
• Engage proactively with partners on an ongoing basis to ensure accountability and timely completion of grant deliverables and program goals as well as timely reporting
• Monitor program progress on a regular basis and facilitate timely provision of necessary technical assistance to support partners in meeting their goals

Manage and administer subgranting

• Execute and maintain partner subgranting documents from drafting through execution, including scope of work, budget, and reporting forms
• Serve as a primary point of contact for communication between the ILRC, funders, and partners; triage and follow up on conversations as necessary
• Work collaboratively with finance and administrative teams to execute timely subgrant agreements and ensure payments to partners on schedule and within budget
• Collect, track, review, analyze, and approve partner invoices and expense reports
• Facilitate and track subgrantee budget modifications
• Maintain, meet, and track deadlines

Manage reporting

• Train and onboard partners on reporting requirements including Salesforce-based reporting portal
• Provide technical assistance on reporting issues including qualifying deliverables and reporting portal usage
• Run and provide deliverables reports as requested
• Communicate with partners about reporting requirements
• Manage the collection and analysis of quantitative and qualitative data
• Work collaboratively with internal IT team and data consultant to support the design and development of reporting portals, including technical troubleshooting and serving as main point of contact for developers
• Aggregate data and draft and ensure timely submission of reporting to funders
• Serve as liaison for communicating data and findings to funders and internal ILRC teams.

Qualifications: We seek candidates who have outstanding interpersonal skills, organizational skills, data analysis skills, project management skills, high attention to detail, ability to collaborate effectively, and commitment to advancing the power of immigrant communities. To be most successful in this role, you must:

• Preferably have previous experience working with or in government agencies;
• Have program management experience, preferably related to grants compliance and administration;
• Preferably have familiarity with immigration legal services;
• Preferably have a bachelor's degree plus five to eight years of relevant experience;
• Be passionate about immigrant rights;
• Have advanced aptitude for complex data analysis and managing large data sets;
• Have advanced Excel skills including usage of and experience creating formulas, graphs and pivot tables as well as some knowledge of data visualization principles and tools;
• Have a strong knowledge of Microsoft 365 products including Excel, SharePoint, Word and PowerPoint;
• Have excellent oral and written communication skills, including strong facilitation skills and presentation skills, report writing skills, and the ability to communicate complex data, findings, and ideas clearly;
• Experience designing and managing events and other opportunities that promote learning;
• Experience working in databases; Salesforce experience in particular is a plus;
• Experience managing large and complex projects. Holding a PM certification is a plus;
• Have the ability to collaborate cross-departmentally; appreciate working as part of a team; be able to problem solve; and enjoy the initial building phase of a new project;
• Be able to travel throughout the state of California at least once a month; and
• Support the organization in other duties as assigned.

Compensation/Benefits:

Pay is commensurate with experience, with an expected range between $105,000 - $115,000 annually. The ILRC offers excellent benefits, medical/dental/vision insurance, EAP sessions, a flexible spending account for medical and dependent care, vacation, and sick leave. The ILRC also sponsors a retirement plan option upon fulfillment of eligibility. Additionally, we offer an annual professional development stipend of $2,500 and from 2025 – 2027, an annual wellness stipend of $2,500.

Applications:

The position will remain open until April 18, 2025. We will consider applications on an ongoing basis beginning immediately. To ensure consideration of your application, please submit a cover letter explaining your qualifications for and interest in the position, a resume, a writing sample, and the names of three references.

Online applications are preferred. As an alternative, you can mail your application to:

Project Manager Hiring Committee

Immigrant Legal Resource Center

1458 Howard Street

San Francisco, CA 94103

No phone calls please.

As a condition of employment at the ILRC, you will be required to submit proof of vaccination and at least two booster shots against COVID-19.*

The ILRC is an equal opportunity employer and does not make hiring or employment decisions on the basis of race, color, religion or religious beliefs, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability age, military or veteran status, or any other basis protected by applicable local, state or federal laws. Pursuant to the San Francisco Fair Chance Ordinance and other similar state laws and local ordinances, ILRC will also consider for employment qualified applicants with arrest or conviction records.

• The ILRC provides reasonable accommodations as required by law. Employees may request an exception from vaccination requirements (if applicable), if the vaccine is medically contraindicated for them or medical necessity requires a delay in vaccination. Employees also may be legally entitled to a reasonable accommodation if they cannot be vaccinated because of a disability, or if receiving a COVID-19 vaccination conflicts with a sincerely held religious belief, practice, or observance. There may be other recognized exceptions under applicable state and/or local laws.

Pending current labor negotiations this position may be recognized as a bargaining unit position represented by the National Legal Services Workers, Local 2320.