Senior Associate, Programmatic Events

Girls Who Code (GWC) is seeking a full-time Programmatic Events Senior Associate to support the planning and execution of engagements for participants and corporate sponsors of our programs. The Programmatic Events Senior Associate will report to the Programmatic Events Manager and collaborate with the K-12, College & Career, Curriculum & Instruction, and Development Teams to ensure all event attendees and presenters receive a high-quality experience.

A successful candidate will have a strong interest in event management, particularly in an academic or school-based setting, and a passion to further Girls Who Code’s mission to empower young women and non-binary students to pursue Computer Science.

Candidates must meet the requirement of our hybrid remote work policy, which requires 2 in-office days per week. This is not a virtual/fully remote position.

Responsibilities

Virtual Events Strategy, Planning and Operations

• Lead the planning and execution of virtual events for our K-12 and College & Careers Teams, including panel discussions, speaker series, workshops, and graduation events
• Serve as the primary point of contact for virtual event logistics, including day-of support
• Document project management and hand-off processes for each event type and make suggestions for improvement as needed/in response to stakeholder feedback
• Draft and send event marketing communications to appropriate audience lists
• Create virtual platform links (registration, login, etc.) and descriptions for events; lead quality assurance and check status of said links and all technical logistics and prep
• Create guides and other resources to support partners, students, and other stakeholders in the planning or preparation of their event
• Deliver high quality support to partners from pre to post event, distributing communications and preparation materials and scheduling run throughs as needed
• Create run of show and other production materials (slide decks, runs of show, etc.) that support successful GWC and partner-branded events
• Execute technical production of virtual events on a given platform (Zoom, vFairs, etc.)

In-Person Event Logistics Support

• Support the planning and execution of in-person events for our K-12 and College & Career Programs Teams, including field trips, meetups and workshops
• Assist the Programmatic Events Manager with process documentation to optimize production planning
• Create guides and other resources to support educators, students, and other stakeholders in the planning or preparation of their event

Registration and Attendance Oversight

• Collaborate with members of Marketing and Communication, K-12, and College & Career Programs Teams to plan social media and other communications to increase event awareness and attendance
• Track event signups and flag event registration or conversion concerns to relevant programmatic teams for students and partner volunteers
• Manage the ordering and sending of incentives for students and other stakeholders (gift cards, swag, etc.) to increase registration to attendance conversion
• Support execution of other strategies to meet the increased demand for a dynamic and engaging events for GWC participants and partners
• Travel expectations of up to 10% domestic travel, primarily for tech tours across the U.S. Most travel occurs during the spring and summer seasons, typically for less than a week at a time, with trips lasting 3-4 days.

Requirements

• 1-2+ years experience in event planning, operations, and project management; interest/experience working with youth and school systems strongly preferred
• Demonstrated ability to learn and test new technologies and familiarity with platforms for event registration and virtual conferences (e.g. Eventbrite, Hopin, Zoom) preferred
• Strong customer-service orientation
• Attention to detail and an eye for consistency and branding
• Proficiency with Google Suite strongly preferred
• Familiarity with marketing tools such as Mailchimp, CampaignMonitor a plus
• Experience with public speaking/emceeing a plus
• Able to comfortably adapt and problem-solve in a diverse and dynamic environment
• Ability to work independently
• Computer Science experience is not required
• Passion for our mission to close the gender gap in technology fields through a commitment to diversity, equity and inclusion

Compensation Transparency Statement

The wage range for this role takes into account the many factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; certifications; and other business and organizational needs.

At Girls Who Code, our compensation philosophy is to hire at or near the midpoint of a range and it is not typical for an individual to be hired at or near the maximum for the role. Compensation decisions are dependent on the facts and circumstances of each case.

Benefits information:

Girls Who Code is committed to creating and maintaining a workplace environment that allows employees to be engaged, productive and successful.

We value our team members and offer employees a broad range of benefits to round out our total compensation package. Our ambitious, high impact, and supportive culture allows people to do their best work every day. We offer policies and programs that encourage balance and support health and well-being, and we are always looking for new ways to maintain a culture where our people excel and lead healthy, happy lives. Our competitive compensation and benefits package includes generous PTO, 3 medical insurance plans, vision, dental, 401(k) with match, hybrid work, virtual days, paid parental leave, medical flexible spending plans, life insurance, short and long term disability.

Girls Who Code is committed to building a truly diverse and inclusive organization with a focus on valuing, serving, and understanding our target constituents, while challenging all stakeholders to think inclusively for the betterment of our programs.

Girls Who Code is an equal opportunity employer committed to a policy of equal treatment and opportunity in every aspect of its hiring and promotion process without regard to race, color, creed, religion, sexual orientation, partnership status, gender and/or gender identity or expression, marital, parental or familial status, national origin, ethnicity, veteran or military status, age, disability, or any other legally protected basis. Racial and ethnic minorities and men are encouraged to apply for vacant positions at all levels. GWC is not able to sponsor employment visas.

GWC is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. For individuals with a disability who would like to request an accommodation, please contact hr@girlswhocode.com