Grants and Contracts Analyst

About NYLAG:

Founded in 1990, NYLAG is a leading civil legal services organization combatting economic, racial, and social injustice by advocating for people experiencing poverty or in crisis. Our services include comprehensive, free civil legal services, financial empowerment, impact litigation, policy advocacy, and community partnerships. NYLAG exists because wealth should not determine who has access to justice. We aim to disrupt systemic racism by serving individuals and families whose legal and financial crises are often rooted in racial inequality. NYLAG goes to where the need is, providing services in more than 150 community sites (e.g. courts, hospitals, libraries) and on our Mobile Legal Help Center. During COVID-19, most of our services were virtual to keep our community safe. NYLAG’s staff of 380 impacted the lives of nearly 129,000 people last year.

Job description

NYLAG is looking for a dynamic, experienced professional to be our next Grants and Contracts Analyst. This position will be responsible for the complete management of assigned grants portfolio and finance billing activities which includes but not limited to creating budgets, preparing, and submitting bills to funders, tracking receivables and balances, managing contracts, performing closeouts. This position is a full-time position and will report to the Fiscal Director.

Duties and Responsibilities

• Manages an assigned contract portfolio from the initial proposal state through contract closeout
• Prepares grant budgets consistent with funding amounts and grant staffing
• Monitors budgets throughout the grant lifecycle, including preparing grant forecasts and budget modifications
• Enters revenue into the General Ledger by grant consistent with grant expenses
• Reviews and reconciles General Ledger by grant to ensure fiscal compliance
• Invoices grantors in a consistent and timely manner
• Tracks and follows up on Accounts Receivable for grant portfolio
• Maintains appropriate documentation for all transactions recorded in the General Ledger
• Works with staff across NYLAG, including other Finance team members, the Development department, and program departments
• Assists with external audits
• Coordinates and monitors subcontractor contract compliance, invoicing, payment and reporting
• Works on special projects as needed.

Qualifications

• BA/BS degree required, with a focus in Finance, Accounting, or related field
• Minimum four years experience with at least two years of non-profit experience working with grants and contracts
• Proven ability to analyze complex financial data, including advanced Microsoft Excel skills
• Strong interpersonal and communication skills; experience in effectively communicating key data
• Excellent organizational skills, including strong time management skills
• Strong attention to detail
• Experienced working in accounting software; Sage Intacct experience preferred

NYLAG’s Commitment to Diversity and Inclusion

NYLAG is proud to be an equal opportunity employer. People of color, women, people with disabilities, immigrants, veterans, lesbian, gay, bisexual, transgender and queer people, and those with lived experiences in the communities we serve are strongly encouraged to apply.

Employment type:

☒ Full-time

Professional Level:

☒ Professional

Salary Range: $73,000 - $80,000 annually

Application Instructions: Please save resume and cover letter on one pdf.

Benefits: Medical, dental, vision, 401k, life insurance, long term disability, commuter benefits, flexible spending accounts (FSA) for Medical and Dependent care.

Covid Vaccination Policy: Please note, to safeguard the health and well-being of our employees and clients, NYLAG requires all employees to be fully vaccinated for COVID-19, unless a medical or religious exemption is approved.

NYLAG is committed to a hybrid work policy for staff whose work does not require their full-time presence in the office. NYLAG’s current policy is that most staff are required to work in NYLAG’s offices or do other in-person work at least two days each week. This policy is subject to change.