Development Coordinator

Position Title: Development Coordinator

Location: Resolution Headquarters at 370 Lexington Avenue, New York, NY 10017

Classification: Non-exempt, full-time

Hourly Rate: $26.50 – $28.00 / hour

Reporting To: Senior Development Manager

Work Environment: Hybrid (one or two days a week in-office)

Position Summary

The Development Coordinator will work closely with the Development team to assist in executing day-to-day department activities and to provide administrative, logistical, event, and fundraising support.

The ideal candidate will have an eagerness to learn and will be able to develop a deep knowledge and familiarity of the Resolution Fellowship, create strong working relationships with the Resolution team, and learn and engage with funding and program partners, and subsidiary organizations. The ideal candidate is proactive, organized, detail-oriented, inquisitive, and ready to jump into a variety of projects to support the fundraising goals of the organization.

Key Responsibilities

Logistics and Administrative

• Manage Salesforce data quality by ensuring all records are up-to-date and that grant and donation information, pledges, etc. are properly tracked.
• Maintain grant tracker on Monday.com to manage submission timelines for letters of inquiry, proposals, and reports, tracking outcomes, and updating the calendar regularly.
• Support collaboration with the Finance department to process gifts, identify restricted and unrestricted gifts, and reconcile planned and remitted pledges.
• Support the Development department and the Communications department with placing orders for supplies, branded materials, etc.
• Provide additional administrative and logistical support to the Development team, as needed.

Events

• Work closely with the Development team to organize, execute, and attend planning meetings/calls for Resolution fundraising events (Resolve and Young Leaders Now Award Dinner), volunteer and donor engagement events such as VIP dinners, and other org-wide events.
• Assist with the management and tracking of sponsorships, volunteer management, and process documentation (work plans, sponsorship and ticket sales trackers, etc.)
• Support registration on-site at events, including printing and organizing name badges, and general and VIP access and seating.
• Oversee event preparation checklist, order necessary supplies, and manage packing/shipping of event materials and post-event follow-up including auction, pledges, inventorying, etc.

Fundraising Activities

• Collaborate with members of the Development, Communication, and Programs teams to create slide presentations and grant reports for corporate partners, foundations, and other major donors.
• Provide administrative support to the Development team for the planning, launch, and execution of annual campaigns (Giving Tuesday, End of Year Campaign, and Giving Amplified), community fundraising events, and volunteer engagement efforts.
• Assist with launching, tracking, and recording revenue from online fundraising campaigns on Give Lively, Give Butter, Stripe, and other related platforms.
• Create agendas and distribute notes for Development Department meetings and participate in relevant external meetings taking detailed notes and distributing agendas or informational items as needed.
• Provide logistical and administrative support to enhance and grow corporate, foundation, and individual giving.

Other Related Duties, As Requested

Qualifications

• Minimum of one year of professional or strong internship or educational experience, including experience in administrative or logistical support.
• Highly organized with meticulous attention to detail and follow-through.
• Demonstrated commitment to learning and meeting high standards on a tight schedule.
• Proactive self-starter with the ability to work well independently, as well as with staff, volunteers, and external partners.
• Ability to handle sensitive information with discretion and good judgment.
• Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/)
• Passion for young people making an impact, and commitment to social change and social entrepreneurship.
• Prior nonprofit experience preferred.