Operations Manager

OPERATIONS MANAGER

Job Description:

Operations Manager needed for nonprofit organization, WriteGirl (www.writegirl.org). We are seeking a full-time manager of events and administrative activities. We’re a small, supportive team coordinating impactful programming for youth and we’re looking for a collaborative team member who can attend to the details while staying connected to our mission. We partner with libraries, art museums and bookstores to host inspiring writing workshops and events for youth.

The Operations Manager is a key role for the organization, helping coordinate and organize a full schedule of programming and activities throughout the year. Events and meetings are held online and some are held in-person in Downtown LA, Pasadena, Glendale, and other locations around the greater Los Angeles area. Events may include workshops in partnership with the county’s Dept. of Probation and other organizations. All of our staff have an on-camera presence at our online events. The WriteGirl office is a loft space in the trendy Arts District of downtown LA.

While the workweek will not be longer than 40 hours, the workweek will include events and meetings on some evenings and Saturdays. Multiple Saturdays a month may be required. This is a hybrid position that requires 3 days per week at our office in downtown LA. Two days per week of remote work is permitted. On occasion and depending on business needs, more or less in-person attendance may be possible.

Position reports to Executive Director and Managing Director.

Responsibilities

• Oversee all aspects of administrative matters, such as data management, vendor coordination, staff schedules and fiscal sponsor communications.
• Supervise support staff and key volunteers on admin and event-related tasks
• Provide logistics management of projects, programs, systems and technology integral to the successful operation of organization
• Manage the implementation of necessary and applicable technologies
• Work with event staff to facilitate online and in-person events, including managing production timelines, communicating with and collecting documentation from subject matter experts, and assisting in the running of the workshops.
• Manage the planning and implementation of programs as assigned including creating and managing timelines, communicating with and collecting documentation from stakeholders, and scheduling and facilitating meetings
• Manage operations of the WriteGirl office and storage units, including managing office supplies and filing systems to ensure that the office operates efficiently and smoothly
• Provide general project management support for staff and key volunteers
• Other duties as assigned

Requirements

• Bachelor’s degree or equivalent experience
• Experience supervising others
• Google Suite and Microsoft Office proficient
• Experience with project management tools, such as Asana, Slack and Google Drive
• Strong oral and written communications skills
• Strong ability to adapt quickly to changing priorities and unexpected situations
• Organizational, multi-tasking, and time management skills
• Able to thrive in a fast-paced environment
• Ability to work independently and in a team environment
• Self-motivated with the ability to complete projects in a timely manner
• Reliable car and insurance
• Proficiency in Spanish a plus

Physical Requirements:

The employee is regularly required to sit for extended periods, frequently walk and stand. The employee must also use his/her/their hands to operate office equipment and reach with hands and arms. Employee may occasionally climb, stoop, kneel or bend. Employee may occasionally lift and/or move up to 20 pounds. Reasonable accommodations may be made to enable individuals with special needs to perform essential job duties.

About WriteGirl

WriteGirl (www.writegirl.org) is a creative writing and mentoring organization for underserved high school girls and gender-expansive youth in the LA area as well as internationally. Our mission is to help teens develop self-confidence and communication skills through writing relationships and workshops with women and gender-expansive writers. Founded in 2001, WriteGirl is dedicated to using writing as a powerful force for positive social change. WriteGirl received national attention in 2021 when WriteGirl alum Amanda Gorman performed her poetry at the Biden-Harris Inauguration.

WriteGirl is a project of nonprofit organization Community Partners, which serves as its fiscal sponsor (Community Partners® is an equal opportunity employer committed to a diverse and inclusive workforce). In addition, the organization will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. Successful candidates must undergo a background check using the in-person LiveScan system, at no cost, due to the nature of our work mentoring youth.

WriteGirl Commitment to Diversity and Inclusivity:

Since 2001, it has been our mission to raise up the voices of underrepresented and/or vulnerable youth, including Black, Latinx, Asian/Pacific Islander, Indigenous, nonbinary, LGBTQIA, anyone with disabilities, and many others who are part of the community we serve. Our events, training and curriculum reflect our commitment to multiculturalism, equity, diversity, inclusion, access, anti-bias, anti-discrimination, and anti-racism.

To Apply: Send resume and cover letter to Executive Director Keren Taylor at writegirlemployment @ gmail.com. Please focus your cover letter on your proficiency in the skills and qualifications listed. Please include your name in the subject line. No phone calls please. Thank you for your interest.

Job Type: Full-time

Pay: $30-$32/hour