Finance Officer, Grants & Revenue

The fact that 1 in 4 people in the world today don’t have clean water is unacceptable, and we need you to help change that.

We’re the #1 international non-profit exclusively focused on bringing clean water, sanitation, and hygiene education (WASH) to the children and families who need it most. These people are the 2.2 billion reasons we do what we do. Our global WASH programs, led and maintained by the communities where we work, aren’t a quick fix. We strive for long-term access to WASH that truly transforms people’s lives.

To support WaterAid’s global mission and programs, the Finance Officer, Grants & Revenue (“FO”) provides project-level financial management and oversight across the award-lifecycle, from budget development to financial reporting to project close-out, ensuring that funds entrusted to WaterAid are well accounted for and used in compliance with donor and internal requirements.

Reporting to the Director of Finance the role serves as the critical link across the Finance team, the Business Development team, which annually raises $30m+ in restricted revenue, and the Programs, Awards & Compliance team, which manages the delivery of those awards granted to WaterAid programs around the world.

Specific responsibilities include, but are not limited to

Award lifecycle

• • In collaboration with WaterAid’s Proposal Development Specialist and other teams across the Federation, build budgets for all restricted income opportunities (proposals), assess budgets for financial risk and ensure that the project is fully costed and meets internal cost recovery targets.
  • Review final project budgets, ensure internal sign-off at specific decision-gates.
  • Develop and monitor spending forecasts for all awards in collaboration with WaterAid colleagues and counterparts; identify variances and propose corrective action; review all requests for grant expense reclassifications for approval.
  • In collaboration with Programs, Awards & Compliance team, monitor program activities and financials to track implementation and expenditures, continually review financial risks and proactively address issues potentially affecting project delivery (such as programmatic delays, over or under-spend).
  • Review all financial reports to ensure compliance with donor agreements and reporting requirements, secure required signoffs within agreed upon deadlines; ensure proper close-out of awards per funders’ requirements.

Restricted income management

• • Prepare and/or review invoices to donors, ensuring internal sign-off; process restricted income payments and record grants receivable.
  • Maintain a consolidated schedule of all grants receivable and develop cash flow projections and single and multi-year restricted income forecasts.
  • Reconcile accounts receivable, prepaids, unearned and payables by award number based on expenses incurred to the GL and submit the invoice to the donor. Record adjusting transaction entries into financial systems.
  • Prepare transfers of restricted income payments to WAi Member offices on a quarterly basis.
  • Perform and direct revenue recognition procedures including invoicing and receivables. 
  • Provide financial reporting to the donor and internal customers. 
  • Prepare revenue related annual audit schedules and support the audit process.

Skills and experience

Essential skills and qualifications

• • Bachelor’s Degree and minimum of five (5) years of accounting and/or financial management experience with grants from a wide range of corporate, institutional and US government issued grants, contracts, cooperative agreements, and other private funding. 
  • Understanding of US GAAP and how these relate to and interact with donor requirements.
  • Extensive knowledge of grant processes and practices, grants-level reporting, cash flow management, etc. and demonstrated track record of successfully managing restricted funds, grants and contracts and supporting grant management staff to do so.
  • Working knowledge of US government federal regulations such as OMB 2 CFR Part 200, Federal Acquisition Regulations; USAID Acquisition Regulations. 
  • Superb attention to detail, strong analytical skills, and high degree of proficiency in MS Office (especially Excel).
  • Familiarity with SunSystems and/or financial software
  • Project management skills: able to prioritize, manage numerous project deliverables simultaneously and ensure commitments and deadlines are met.
  • Creative approach to problem-solving and a positive, flexible approach to collaborating across teams and functions; strong communication skills and professional manner.
  • Sound judgement and ability to exercise discretion in working with confidential data.
  • Commitment to WaterAid’s values and a working style that reflects these.
  • Prior experience in an international, cross-cultural work environment is essential with willingness to work flexible hours on an as-needed basis to serve the needs of a global organization. 
  • Ability to work onsite, remotely, and/or travel, as needed.
  • Desired skills and qualifications Proficiency in French and/or Spanish.
  • Experience collaborating with finance team for required reporting on Federal Grants for annual Uniform Audit.
  • Previous “field” experience working in a country program/ program delivery context.

Employment & Benefits

WaterAid offers a generous vacation and benefits package available to its full-time employees:

• Health (medical) insurance (WAA offers several options, ranging from 70-100% employer-paid for you and your dependents), dental & vision insurance (100% employer-paid for you and your dependents), and pre-tax Flexible Spending Accounts (FSA) for childcare, medical and commuter expense.
• Participation in WaterAid’s 403(b) deferred contribution plan (after 1 year of service, personal contributions are matched, up to 5% of gross annual salary).
• Paid time off (PTO) including: 12-13 public holidays (depending upon the calendar year) + a ‘floating’ holiday to be used at your discretion; 120+ hours of PTO upon hire (with new and increased hours awarded annually), 3 paid days for volunteering, and additional PTO available for "Summer Fridays" and office closures, such as between the Christmas and New Year's holidays.
• Employee Assistance Program including Health Advocate, OneMedical, TalkSpace, and other services

WaterAid America's US workforce is currently 65% remote and 35% hybrid, with a physical office in New York, NY.

For all candidates, any offer of employment will be commensurate with market rate criteria of your specific years experience, skillset qualifications, and geographic location. Salaries and benefits for different countries will vary in line with the location of the successful candidate and depending on experience.

For US-based candidates inside major metropolitan areas, such as New York, NY or Washington, DC, the minimum salary for this position is $70,000 USD. For US-based candidates outside of major metropolitan areas, such as New York, NY or Washington, DC, the minimum salary for this position is $80,0000 USD.

Equal Opportunity Employer

We celebrate, support, and thrive on diversity and difference for the benefit of our employees, our mission, and the communities we serve. WaterAid is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. We value diverse experiences and will also consider qualified applications from those who have had prior contact with the criminal legal system in accordance with the NYC Commission on Human Rights’ Guidance on the Fair Chance Act.

WaterAid is committed to the safeguarding and wellbeing of all individuals, including the people in communities in which we work, staff, volunteers, contractors, and partners. Any form of abuse is not tolerated.

Apply:

Please submit your CV and cover letter no later than April 31, 2025. Only candidates shortlisted for interviewing will be contacted.