Full-time Bookkeeper

Reports to: Director of Finance and Administration

Location: Judson Memorial Church, New York, NY

Hours: 35 hours per week

Annual Salary: $63,700

Position Overview

Judson Memorial Church is seeking a full-time Bookkeeper to play a vital role in managing the organization’s financial operations while providing critical administrative support. This position is integral to ensuring the sustainability and efficiency of our operations as we continue to grow and evolve.

The ideal candidate will have a strong background in bookkeeping and financial management, along with the flexibility and initiative to take on tasks that support the broader administrative needs of the church.

Responsibilities

Financial Management

• Record all revenue, expenditures, and donations in accounting systems (QuickBooks and Breeze).
• Manage accounts payable and receivable processes, including generating invoices, tracking payments, and communicating with vendors and renters.
• Process bank deposits, reconcile bank statements and credit card accounts, ensuring financial accuracy and integrity.
• Process payroll, including wage calculations, deductions, and compliance with payroll regulations.
• Assist with budget development, forecasting, and financial reporting to support organizational planning.
• Maintain meticulous financial records and ensure adherence to accounting standards and best practices.

Administrative Coordination

• Support onboarding processes for new staff or volunteers by maintaining and organizing essential documentation and supplies.
• Organize and manage filing systems for vendor agreements, contracts, warranties, permits, and administrative documents to ensure accessibility, accuracy, and compliance.
• Track contract details, including end dates, renewals, and compliance requirements for property, office, and vendor agreements, identifying cost-saving opportunities and ensuring alignment with operational and budgetary goals.
• Oversee office equipment contracts and maintenance, such as printers and postage machines, to optimize efficiency and manage resources effectively.
• Support rental workflows by preparing and tracking invoices, collecting signed contracts, and ensuring receipt of certificates of insurance and other required documentation.
• Provide data entry and support for grant-writing and fundraising efforts to ensure alignment with financial records and organizational goals.

Compliance and Professional Development

• Collaborate with staff to streamline workflows, address operational inefficiencies, and enhance organizational efficiency.
• Participate in organizational initiatives to optimize financial and administrative systems for long-term sustainability.
• Assist in developing and maintaining internal financial and operational policies to ensure accountability and transparency.
• Stay informed on changes to nonprofit financial and accounting standards to ensure ongoing compliance.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (preferred).
• Proven experience as a bookkeeper or in a similar financial role, ideally within a nonprofit organization.
• Proficiency with QuickBooks, Breeze, and other accounting or church management software.
• Strong understanding of accounting principles and financial best practices.
• Excellent organizational skills, with high attention to detail and accuracy.
• Ability to prioritize tasks and manage multiple responsibilities effectively.
• Strong communication and interpersonal skills, with a collaborative mindset.
• Proficiency with Excel advanced formulas and pivot tables

Why Join Judson Memorial Church?

This is more than a bookkeeping role. By joining Judson Memorial Church, you’ll be part of a mission-driven community that values collaboration, creativity, and justice. Your contributions will directly support our ability to provide space for marginalized communities and sustain our vibrant programs.

TO APPLY: Please send a cover letter, resume, and at least three references to jobs@judson.org.