Events and Office Coordinator

The Garrison Institute is seeking an organized, flexible, and tech savvy colleague to join its team. The ideal candidate enjoys working in a progressive, mission-driven, entrepreneurial environment with a variety of activities and responsibilities.

This position is full-time with a hybrid work schedule including a mix of on-site and remote work, excluding days related to events and visiting groups. Some weekend and evening work due to the nature of our Retreats and Events is necessary.

Primary Responsibilities/Duties:

• Provides exceptional administrative, clerical and organizational support, some of which includes:
• Supporting logistics for retreats and events from handling registration details, to event coordination, and guest relations for both in-person and virtual events. Coordinator will assist with internal event related processes and customer service related procedures on a weekly basis
• Assisting with database administration, data entry and file importing, as well as maintaining electronic and paper file systems
• Handling incoming mail and correspondence including: drafting, editing and preparing various documents and/or reports
• Screening and responding to incoming calls and special visitors, assisting with the public facing inboxes and accounts
• Ordering supplies, oversight of basic office related equipment, conference room set-up
• Working with the COO in budget tracking, invoicing and payment processes
• Managing a variety of assignments requiring sensitivity to confidential information
• Working closely with other Executive or Senior staff on special projects
• Running errands and performing other administrative tasks as assigned

Experience/Skills:

• Bachelor’s Degree with 3+ years of administrative and office support experience, preferably in a non-profit setting
• Events and/or hospitality experience including a prior customer service focused role
• Demonstrated, effective organizational skills with strong attention to details and the ability to follow up incessantly
• Very strong interpersonal skills helping to build relationships with external partners, guests, and staff team members
• Exceptional written and verbal communication skills
• Highly proficient with computers, MS Excel and Word, calendar software, CRM or databases, internet research and Zoom webinar events/meetings
• Proficiency or some experience in using Salesforce CRM highly desired
• Ability to manage multiple tasks and projects concurrently; and to work independently on projects from conception to completion when needed
• Demonstrates high degree of integrity, maintains discretion and confidentiality in relationships and with various assigned projects
• Good problem solver with strong decision-making capabilities
• Possesses flexibility and adaptability to changing priorities
• Maintains focus on the spiritual aspects of the Institute while projecting a calming, concerned and compassionate influence in business and personal dealings
• Some interest or experience with contemplative practice is desired

Visit our website to learn more: garrisoninstitute.org

How to Apply: To apply, please send your résumé and cover letter along with a writing sample to: recruitment@garrisoninstitute.org. This role offers a competitive salary at $62,000 plus a generous benefits and PTO package. Please, no phone calls.

The Garrison Institute is an equal opportunity employer. Individuals from diverse backgrounds are encouraged to apply.