Accountant

Position Title: Accountant

Reports to: CFAO

ORGANIZATION SUMMARY

The Depression and Bipolar Support Alliance (DBSA) is the leading peer-directed national organization focusing on the two most prevalent mental health conditions, depression and bipolar disorder, which affect more than 21 million Americans, account for 90% of the nation’s suicides every year, and cost $23 billion in lost workdays and other workplace losses.

DBSA’s peer-based, wellness-oriented, and empowering services and resources are available when people need them, where they need them, and how they need to receive them—online 24/7, in local support groups, in audio and video casts, or in printed materials distributed by DBSA, our chapters, and mental health care facilities across America.

Through more than 600 support groups and nearly 250 chapters, DBSA reaches millions of people each year with in-person and online peer support; current, readily understandable information about depression and bipolar disorder; nationally-recognized peer support services training; and empowering tools focused on an integrated approach to wellness.

DBSA is led by and created for individuals living with a mood disorder, and that experience informs everything that we do.

OUR TEAM VALUES

Integrity

• Perform at the highest standards. We strive for best in class.
• Be honest in our interactions and develop trusting relationships.
• Take personal, and where appropriate, team responsibility for results.
• Acknowledge what we don’t know.

Openness

• Demonstrate willingness to continuously learn, grow, and change.
• Celebrate our differences.
• Be present, curious and receptive to new and different ideas and situations.

Mindfulness

• Ask for help and reciprocate help when needed.
• Respect each other’s perspectives, experiences, and sensitivities.
• Be mindful of our individual impact on the work environment.
• Speak with thoughtfulness. We think before we speak.

Collaboration

• Show a willingness to give up personal ownership for the greater good/outcome.
• Work together to foster individual and organizational growth.
• Create an environment where the whole is greater than the sum of its parts.
• Have a holistic view of the work of the organization.
• Remain flexible to achieve optimal outcomes.

POSITION SUMMARY

The Accountant plays a vital role on DBSA’s Finance & Administration team, responsible for supporting accurate financial reporting, efficient transaction processing, and sound fiscal practices. Reporting to the CFAO, the Accountant will manage full-cycle accounting, encompassing the complete process from transaction entry to financial reporting, payroll administration, and compliance. The ideal candidate is a detail-oriented and proactive professional who brings both technical accounting knowledge and a passion for mission-driven work.

KEY RESPONSIBILITIES

Accounting & Financial Reporting

• Prepare and post journal entries and maintain general ledger accuracy
• Support month-end and year-end close processes
• Assist in preparing financial statements and internal reports
• Reconcile bank accounts and credit card statements regularly
• Responsible for depreciation, prepaid insurance, prepaid fees, lease asset entries

Accounts Payable & Receivable

• Process vendor invoices, employee reimbursements and outgoing payments in a timely and accurate manner
• Track incoming payments, ensuring timely collections and clear communication with stakeholders and generate invoices and manage receivables
• Maintain accurate and up-to-date vendor and donor records, including W-9s and payment preferences
• Process all 1099 forms for contractors and 1096 for IRS submission

Budgeting & Forecasting

• Assist in the preparation of annual budgets and perform ongoing variance analysis
• Monitor departmental expenditures against budgeted amounts and flag discrepancies
• Provide regular updates and analysis to the CFAO and department leads

Compliance & Audit Support

• Ensure adherence to internal controls and compliance with applicable financial practices
• Prepare documentation for audits and coordinate with external auditors
• Maintain well-organized records of all financial transactions, statements, reports and supporting documentation

Payroll Administration

• Process payroll accurately and on schedule, coordinating with payroll providers and internal stakeholders
• Reconcile employee timesheets to ensure accuracy in hours worked and leave taken
• Maintain and update records of vacation, sick leave, and other paid time off balances
• Ensure payroll transactions align with benefits deductions and organizational policies
• Reconcile payroll and benefits transactions, coordinating with HR and payroll providers

Administrative & Team Support

• Support procurement processes and ensure accurate expense tracking
• Maintain positive vendor relations, resolving any payment or account issues
• Collaborate on financial planning, grant reporting, and special projects as assigned
• Contribute to the continuous improvement of accounting systems, workflows, and internal procedures
• Train staff on financial policies and procedures, including reimbursements
• Support CFAO on finance and accounting related projects

QUALIFICATIONS

Knowledge and Experience

• Bachelor’s degree in Accounting, Finance, or related field
• 3–5 years of professional experience in accounting roles
• Proficiency with accounting software (e.g., QuickBooks) and Microsoft Office Suite
• Strong understanding of GAAP and financial compliance
• Excellent analytical and problem-solving skills
• High attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines in a dynamic environment
• Experience working in nonprofit or mission-driven environments, preferred
• Familiarity with fund accounting and nonprofit audit processes, preferred
• Knowledge of financial reporting for grants and restricted funds, preferred
• Experience with cloud-based accounting platforms and tools, preferred

Skills

• Ability to work independently with strong personal initiative and sound judgment
• Professional with strong work ethics, honesty and willingness to provide leadership
• Adaptable and flexible
• Produces excellent work, delivers superior customer service and takes responsibility for meeting deadlines
• Maintain confidentiality with all levels of staff, donors, and volunteers
• Ability to handle multiple priorities and tackle unfamiliar tasks

Desired Skills and Experience: Any combination of education or experience providing the required skills and knowledge for successful performance will be considered.

WHAT WE OFFER

• A collaborative, values-driven culture focused on wellness and inclusion
• Professional development and growth opportunities
• The opportunity to make a meaningful impact in the lives of individuals affected by depression and bipolar disorder

BENEFITS & COMPENSATION

This is a full-time position with a salary range of $63,000-$79,000 and generous benefits including health, dental, vision, disability, 401K, and life insurance. The position will primarily work standard hours of 8:30 am – 5:00 pm, with flexible start/end times possible. Periodic evening or weekend hours may be required. Currently, this position will require 2 days (Monday & Wednesdays) in the office. The candidate may work the remaining days remotely. This policy may be reviewed and revised.