Accounts Payable Program Manager

Accounts Payable Program Manager

Job Category: Non-Bargaining Salary

Requisition Number: ACCOU003207

Posted: March 3, 2025

Full Time

Employer: Service Employees International Union (SEIU)

Location: Washington, DC

JOB TITLE: Accounts Payable Program Manager

GRADE: MGT D

ANNUAL SALARY: $105,468.16

LOCATION: Washington, DC

ORGANIZATIONAL OVERVIEW: We are the Service Employees International Union (SEIU), a union of about 2 million diverse members in healthcare, the public sector, and property services. We believe in and fight for our Vision for a Just Society: where all workers are valued and all people respected—no matter where we come from or what color we are; where all families and communities can thrive; and where we leave a better and more equitable world for generations to come. We are an anti-racist union determined to check corporate power and uproot structural racism through unions—worker power and collective action—and government—legislative and political action. We fight for Unions for All and a Government that Works for All so that all of us, across race and place, can have power together in unions and participate fully in our democracy.

PURPOSE: This position is responsible for managing the workflow of entries into the accounts payable ledger and is tasked with implementing the highest level of data integrity, operational efficiencies and process management. This role is also responsible for supporting the coding of transactions for Department of Labor LM-2 reporting. This role will be active in implementing policies that support the Union’s goals by providing a highly effective financial operation. As a manager within the organization, this position will be required to operate with a high level of discretion, judgment and integrity as a steward of member financial resources.

PRIMARY RESPONSIBILITIES: (Any one position may not include all of the specific duties and responsibilities listed. Examples provide a general summary of the work required and should not be treated as a total and complete list of expected duties to be performed by employees in the classification.)

• Directly support the Deputy Chief Financial Officer in ensuring the timely and accurate processing of accounts payable transactions for all SEIU-controlled entities.
• Responsible for managing the operational functions of the department, including invoice processing, purchase card program, financial disbursement, and exception resolution.
• Identify and manage the implementation of payables operational improvements to streamline and improve the efficiencies of current processes while realizing increased productivity.
• Instrumental in developing and enforcing company policies, procedures and controls related to purchase contracts.
• Drive strategic initiatives and identifying key areas of the business that require Accounts Payable involvement.
• Provide support to the team leaders in training and providing guidance to accounting staff to optimize performance including assisting in monitoring workloads to ensure accurate and timely completion of accounts payable activities.
• Manage the monthly close of accounts payable within two business days following end of each month, and ensures that all necessary processes are streamlined to accurately close.
• Manages annual close of accounts payable within 15 days following the end of the year, and ensures that all necessary processes are stream lined to accurately close.
• Maintains proper internal controls throughout the accounts payable process, including initiation of electronic payment of vendors through purchase card and bank transfer.
• Responsible for implementing and maintaining systems to accurately pay consultants and other contracted services in accordance with SEIU’s policies, IRS regulations and Department of Labor requirements.
• Conduct regular reviews of policies and procedures to identify issue or provide improvement to current procedures and systems to ensure that it meets auditor requirement and is achieved with maximum efficiency.
• Review and settle ACH, wire & check payments to vendors.
• Support audit requests for areas of responsibility.
• Review and approve vendor’s payment method and bank account changes.
• Work closely with Managers and support staff throughout the organization.
• Serve as a strategic thought partner with other departments within Finance in order to assist with research, reconciliations, and resolutions.
• Ad hoc treasury, cash, accounts payable projects as needed.

CONTACTS: SEIU departments and staff, including department leaders; vendors and third-party organizations.

DIRECTION AND DECISION MAKING: This position reports to the Deputy Chief Financial Officer.

EDUCATION AND EXPERIENCE: Master’s degree in accounting or finance, Certified Public Accountant (CPA) and five (5) years experience in a supervisory accounting-related position OR a Bachelor’s degree in accounting-related field and ten (10) years’ experience in accounting, at least five (5) years of which included a supervisory role.

KNOWLEDGE AND SKILLS: Additionally, a combination of education and experience that allows the individual to demonstrate the following knowledge, skills, and abilities:

• Knowledge of US generally accepted accounting principles (GAAP)
• Knowledge of US and District of Columbia laws and regulations regarding financial controls
• Ability to manage multiple people and projects
• Must have ERP AP system experience, as well as 1099 filing experience
• Ability to communicate clearly and effectively with SEIU managers and administrative staff in both written and oral presentation
• Ability to multi-task, establish priorities and effectively organize work in a changing environment
• Ability to maintain flexible attitude and approach toward assignments and actively engage others in building teams
• Ability to apply business intelligence concepts to a large, multi-faceted organization
• Knowledge of complex financial metrics, accounting principles and processes
• Ability to develop tailored key performance indicators (KPIs)
• Ability to structure and analyze complex financial reports
• Ability to utilize sensitivity analysis and provide scenario analysis to support decision-making
• Ability to think critically and analytically in linking financial data to qualitative information
• Ability to communicate sensitive information to principals
• Proficiency in Microsoft Office software – especially Excel and Word
• Experience with Netsuite Accounting System strongly preferred
• Experience with automated accounts payable and implementation strongly preferred
• A demonstrated ability to work with minimal supervision and to see issues through to resolution

PHYSICAL REQUIREMENTS: Work is generally performed in an office setting. Long and extended hours may be required.

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