Events & Communications Associate

About NASHP

The National Academy for State Health Policy — NASHP — is a nonpartisan, nonprofit organization of, by, and for state policymakers, committed to developing and advancing health policy innovations and solutions.

At NASHP, we engage state leaders to solve problems and share best practices, conduct policy analyses and research, leverage state expertise to develop model policies, disseminate information on state policies and programs, and provide technical assistance to states.

We have an immediate opening for an associate on the Conference and Events team.

Position Overview

As a Conference and Events Associate, you will be part of a team responsible for planning and executing all logistics related to NASHP’s internal and external events that bring together leaders and decision-makers in the state health policy community, from all over the country. Events include small internal meetings, large multi-day meetings held in various locations around the U.S., and NASHP’s flagship event, the Annual State Health Policy Conference.

This position will also support conference related fundraising and Academy relations activities led by the Director of Conferences and Partnership Development. It will also provide social media support both for NASHP events and the organization as a whole.

Core Competencies and Requirements

• Bachelors degree in a related field required.
• 3 years of experience with meeting planning, registration coordination, travel coordination, and coordinating event logistics in a fast-paced environment with competing priorities.
• Professional experience with social media engagement and campaigns, particularly LinkedIn and Instagram.
• Digital media activities, specifically website maintenance and updates.
• Hands on experience with Cvent (setting up and managing events of varying complexity) strongly preferred.
• Experience with Concur preferred.
• Knowledge of, or experience with GSA guidelines is helpful.
• Demonstrated experience with event logistics strongly preferred.
• Experience with basic graphic design.
• Advanced proficiency with Microsoft Office required, specifically with Word, Excel, PowerPoint, and Outlook.
• Innovative and forward thinking in relation to technology, creativity, and events.
• Proven ability to work independently as well as collaboratively in a team environment with colleagues located in different offices across the country.
• Proven problem-solving aptitude, resourcefulness, ability to take initiative, and anticipate the needs of the department/project.
• Ability to meet deadlines, organize competing priorities, and multi-task.
• Demonstrate a consistent sense of urgency coupled with accuracy.
• Adaptability in a constantly evolving environment and can multi-task.
• Excellent attention to detail, strong organizational, and analytical skills.
• Strong interpersonal, written, and verbal communication skills.

Primary Responsibilities

Your key responsibilities will include:

• Serve as first point-of-contact for meeting and conference-related inquires.
• With the Conference and Events Manager, coordinate internal and external in-person events including, but not limited to, preparing RFPs, working with vendors, setting up and managing event registration, coordinating speaker and attendee travel in Concur, coordinating attendee lodging, preparing banquet and event orders to reflect individual meeting needs and budget limitations, scheduling meetings, preparing meeting materials, assist with final billing activities, and providing on-site support as needed.
• Effectively managing timelines and deadlines for all aspects of event logistics.
• Provide general support for the annual conference including conducting research, preparing reports, updating the web-based registration program, preparing website content, preparation of event materials and promotional items, and providing superior customer service to speakers and attendees.
• Assist with conference related fundraising development research.
• Assist with Academy Relations activities.
• Working closely with the communications team, support communications efforts with social media campaigns and outreach, both specific to NASHP events and also to support overall NASHP programs, campaigns, and priorities.
• Support communications efforts with website updates and management.
• Ensure accuracy of meeting and event participant details in CRM.
• Prepare slide decks and other presentation materials for internal meetings and events.
• Complete special projects as assigned and provide general administrative support as needed.
• Other duties as necessary.

To Apply

Interested candidates are invited to apply here.

NASHP is an Equal Opportunity Employer, providing opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, military or veteran status, in accordance with all applicable laws. We do not tolerate discrimination or harassment and are committed to building a diverse workforce and leadership team. All people are encouraged and welcome to apply.