Temporary Events Associate

Position: Temporary Events Associate

Type: Location: Los Angeles

Reports to: Associate Director of Events

Direct reports: N/A

Start date: As soon as possible

Application closing date: Open until filled.

Pay rate: $30.42 per hour (non-exempt, eligible for overtime pay)

Union Representation: We recognize the Communications Workers of America (CWA) as the exclusive collective bargaining representative for your role.

About Equality California and Equality California Institute:

Equality California is the nation’s largest statewide lesbian, gay, bisexual, transgender and queer+ (LGBTQ+) civil rights organization with over 900,000 members. Equality California brings the voices of LGBTQ+ people and allies to institutions of power in California and across the United States, striving to create a world that is healthy, just, and fully equal for all LGBTQ+ people. We advance civil rights and social justice by inspiring, advocating, and mobilizing through an inclusive movement that works tirelessly on behalf of those we serve. For more than 20 years, Equality California has been fighting for full, lived LGBTQ+ equality in a number of ways: electing pro-equality leaders up and down the ballot; passing pro-equality legislation in California, Nevada and Washington, DC; and fighting for LGBTQ+ civil rights and social justice in the courtroom. For the purpose of this job description, “Equality California'' is used as an umbrella term for Equality California and its sister organization,

Equality California Institute. Equality California Institute is a 501(c)(3) organization that has a parallel mission to Equality California, its 501(c)(4) counterpart. Equality California Institute works to achieve full, lived LGBTQ+ equality by reducing disparities in LGBTQ+ health and well-being, developing a pipeline of LGBTQ+ leaders and increasing civic participation within the LGBTQ+ community.

Position Overview:

The Temporary Events Associate will support the development department in the administration and production of all fundraising and donor engagement events. The person in this role will be integral to the execution of six major annual gala events plus additional smaller events throughout the year. The Temporary Events Associate will work directly under the supervision of the Associate Director of Events & Sponsorships, while providing assistance to the development department based on need. Occasional evening and weekend hours and travel are required.

Responsibilities:

The Temporary Events Associate’s essential functions include the following:

• • Participate in tracking pledges and payments of tickets and table sales, and process gifts and sponsorships for multiple events simultaneously noting important details like contact information and attributions.
  • Communicate effectively and efficiently across multiple systems (e.g., email, phone, etc.) with sponsors and guests in the lead up and post events.
  • Participate in logo, listing, and guest list collection
  • Track and process vendor invoices.
  • Schedule meetings as needed.
  • Assist with research projects for the events team as assigned.
  • Attend and work all development events, including the 6 Equality Awards, as scheduled.
  • Assist with on-site event logistics and duties including setup, tear-down, and other required event details.
  • Produce post-event reports and gift acknowledgements.
  • Other duties as assigned.

Qualifications:

• • Demonstrate a strong passion for LGBTQ+ equality and social justice.
  • 1-2 years of experience working in events or development with 500+ guests.
  • Highly developed organizational skills with attention to detail.
  • Effective interpersonal skills.
  • Excellent time management skills.
  • Ability to juggle competing demands, use good judgment, and achieve results in a fast-paced, high-pressure work environment.
  • Strong administrative skills, including the ability to work independently, prioritize work, and remain flexible on multiple simultaneous projects.
  • Demonstrated computer competency and working knowledge of Microsoft Office and Google Drive. The ability to learn new software systems.
  • California driver's license, insurance, and reliable access to a car.
  • This position will require a flexible schedule including evening and weekend work time, as well as regular travel across California and Nevada. This will also include participation in Equality California’s schedule of events, including Pride festivals, advocacy events, and more.

The physical, work environment, and mental demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions of the role.

Physical demands of this position include minimal to light physical effort is generally required in performing duties in an office environment. Sitting or standing for long periods and frequent viewing of computer screens and other resources. Hearing and speaking to exchange information in person and on the telephone. Seeing to read, prepare, and proofread documents, and perform assigned duties. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work environment is normally performed in a site-based or home-office work environment and is subject to constant interruptions. Driving to off-site locations to conduct work is required as business dictates. This position requires the ability to stand for long periods, at times in unpleasant weather conditions Must be able to move safely over uneven terrain for outdoor activities. The noise level ranges from quiet to loud depending upon the activity in the particular part of the day and location.

Mental Specifications:

The mental requirements that may be necessary to perform the job are the ability to learn new tasks, remember processes, maintain focus, complete tasks independently, make timely decisions in the context of a workflow, ability to communicate with visitors, ability to complete tasks in situations that have a speed or productivity quota. Good reasoning ability is required to solve a wide range of business problems. Able to learn, adhere to, and apply established or new processes and protocols with short notice. Ability to operate in an occasional off-site environment that presents an uncomfortable environment. Ability to seek support.

Policies at Equality California:

Equality California is an equal employment opportunity employer. Equality California does not make employment decisions or discriminate based on protected characteristics including, but not limited to, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles (which includes, but is not limited to, such hairstyles as braids, locks, and twists)), creed, color, religion, national origin, ancestry, marital status, sex, gender (including gender identity and/or gender expression), sexual orientation, age, disability (physical or mental, citizenship, military or veteran status, reproductive health decision making, genetic information, or any other basis protected by applicable local, state, and federal law. We strongly encourage diverse candidates to apply, including, but not limited to, women, people of color, people of diverse gender identities, and non-LGBTQ+ allies.

Qualified Applicants with Criminal Histories will be considered for employment in a manner consistent with the requirements of the California Consumer Reporting Agencies Act and Los Angeles’s Fair Chance Initiative for Hiring Ordinance.