Associate Director of Development

Position: Associate Director of Development

Reports To: Senior Director of Development

Direct Reports: 3; Membership & Annual Fund Manager, Database Associate, and Development and Grants Coordinator

Indirect Reports: 1; Special Events Coordinator (reports to Membership & Annual Fund Manager)

Division: Development

FLSA Status: Salaried, exempt

SalaryRange: $100,000-110,000 annually

Work Hours: 35 hours per week

Hybrid Option: 3 days per week on-site (including Tuesdays and Thursdays) with the option for 2 days remote. Occasional weekend and evening work at events is required.

Position Summary

The Associate Director of Development will play a leadership role in the management, fundraising and operations of the Development division. Reporting to the Senior Director of Development, the Associate Director oversees the museum’s institutional giving program and development operations. Key responsibilities in this area include contributing to development and membership program strategy, developing government, foundation, and corporate funders, writing grants and other funding proposals (individually and collaboratively with artistic or program staff), overseeing research, documentation, and reporting systems and processes, and planning for future large-scale initiatives.

This role provides leadership by guiding the efficiency of the division, supervising and mentoring staff, and overseeing and refining administrative procedures and operations. The Associate Director supervises three team members: the Database Associate (who manages the CRM and monthly reporting), the Membership and Annual Fund Manager (who plans and executes a robust annual calendar of membership and annual fund events and appeals), and the Development and Grants Coordinator (who provides administrative and grant support). The Associate Director also participates alongside the entire development team in cultivation, stewardship, and fundraising events throughout the year.

About the Frye Art Museum

Founded in 1952, the Frye is Seattle’s only free art museum, bringing together art and new ideas within a stunning Olson Sundberg Kundig-designed building in historic First Hill. A foundation collection of turn-of-the-century oil paintings is bolstered by a wide range of modern and contemporary art holdings, reflecting our region’s evolving identity and a commitment to exploring the art of our time. Learn more at fryemuseum.org.

Mission

The Frye Art Museum connects Seattle with the art and artists of our time. We collect, exhibit, program, and build community around a wide range of modern and contemporary art, with a special focus on amplifying the voices of living artists.

Vision

Inspired by the history of our namesakes, the spirit of their salon, and the global city they called home, the Frye Art Museum of today is where Seattle:

• Meets Artists
• Encounters New Ideas
• Experiments with Tradition
• Indulges the Senses
• Learns through Experience
• Gathers In Community
• Feels Cherished

About the Development Division

The Development Division is responsible for the development and engagement of members and donors and actively seeks to attract new audiences to build support for the future.

Raising revenue through membership, broad-based annual fund donations, major gifts, special events, and venue rentals, the division plans and executes a full calendar of engagement initiatives throughout the year, including seasonal exhibition openings, member programs, ticketed fundraisers, private event rentals, and other cultivation opportunities to strengthen support and expand the museum’s community of funders.

Key Responsibilities

Department Management (Operations, Stewardship) 50%

Strategy:

• Provide strategic guidance and support for the Membership and Annual Fund Manager to grow membership and the Annual Fund and implement new priorities
• Provide strategic guidance and support for the Database Associate to ensure data integrity, aid reporting, and implement effective operations
• Create, oversee, and adapt department systems and standard operating procedures to ensure thoughtful and consistent funder stewardship
• Collaborate with the development team and other museum departments to refine processes and systems, including but not limited to moves management

Program Planning and Management:

• Ensure accurate and appropriate recognition of supporters, working with other departments (Exhibitions, Communications, Learning & Engagement) to communicate and implement recognition (Annual Report, digital donor wall, exhibition title walls, website, print materials)
• With the Database Associate and in support of cross-departmental initiatives, implement research screenings and recommend new members, donors, and funders for portfolio assignment
• Provide regular moves management reporting for frontline fundraisers (plan summaries, LYBNTYs), oversee quarterly dashboards measuring fundraising progress, annual plan review, and assignment process

Institutional Giving: 50%

Strategy:

• Develop a strategic institutional giving workplan to meet current program needs and revenue goals
• Collaborate with Senior Director and executive leadership to develop cultivation and solicitation strategies for single and multi-year grant applications to major institutions and national funders
• Collaborate with department directors and program managers to identify current and future funding needs
• Build and contribute to a framework for research and identification of potential funders for future initiatives, including for general operations, programs and capital projects

Program Planning and Management:

• Actively manage a grant calendar, monitoring deadlines, initiating workflow, tracking and reporting grant status and revenue pipeline
• Coordinate and serve as contributor and project manager for exhibition and collections grants and as primary grant writer for general operations and program grants
• Work with program manager and Finance to adapt institutional and program budgets for grant applications and gift proposals
• Develop or update institutional giving dashboards to track progress and revenue pipeline
• Fulfill institutional reporting as required, draft or assemble final reports or progress updates, update external institutional profiles as required
• Identify, take part in or facilitate opportunities to steward institutions, organizational leaders, cultural agencies
• Record and track all grant activity in the database, updating plans regularly

Desired Qualifications, Knowledge, and Skills

The ideal candidate flourishes in a collaborative environment, enjoys building systems, and has a passion for interacting with internal and external stakeholders to ensure organization mission and fundraising goals. They will have:

• Demonstrated leadership skills including managing and mentoring staff
• Strong project management skills, with the ability to prioritize and multitask across multiple projects both independently and collaboratively to meet goals and deadlines
• Ability to write clearly and develop a compelling case for support for a variety of purposes (grants, program proposals, etc.)
• Familiarity with program and non-profit budgets
• Ability to maintain confidential donor information
• Commitment to advancing diversity, equity, inclusion, accessibility, and belonging
• Fluency in English

Preferred Education/Experience

• 5+ years of experience in non-profit fundraising work including supervisory experience, demonstrated success in grant or proposal writing, and knowledge of fundraising systems
• Portfolio of work experience in museums, arts and cultural organizations
• Bachelor’s degree in arts administration, business, humanities, or an equivalent combination of education and experience. C.F.R.E desirable
• Proficiency in Microsoft Office Suite, including Intermediate+ Excel proficiency and the ability to perform basic data analysis
• Experience and proficiency with a CRM, (Blackbaud, Altru, or other database system)

Benefits

• 35-hour work week
• Hybrid Option: 3 days onsite (including Tuesday and Thursdays) and 1 day remote
• Full health benefits: Dental, Vision, Medical (100% employer-paid option)
• Paid vacation and sick time accrual after 90 days of employment
• Transportation and Commuter benefits
• 403b savings plan with 1.5% employer match
• Employee assistance program
• 20% Museum store discount
• 15% Cafe discount
• Reciprocal museum membership

How to Apply

Candidates should submit a resume that outlines relevant experience and a cover letter via https://fryeartmuseum.bamboohr.com/careers/46?source=aWQ9MzE%3D. The position is open until filled, but priority will be given to candidates who apply by May 2, 2025.

In the cover letter, please address the following questions:

• Why are you drawn to work at the Frye in the Development Division?
• What about this role appeals to you?
• Why is this opportunity relevant and important to you at this moment in your career?

We strongly encourage applicants from individuals of all backgrounds, especially those who bring diverse perspectives that will continue to contribute to the inclusive and equitable culture fostered by the Frye Art Museum. We value diversity in all forms and believe diverse experiences, voices, and perspectives enrich our work and community.

The position is open until filled. No emails or phone calls please. Due to the high volume of applications received, we can only contact candidates whose skills and backgrounds best fit the needs of the open positions. We will contact you by email or phone if we wish to arrange a phone screen.

Work Conditions

Work areas are inside, in a climate-controlled environment with light background noise. Work is occasionally performed at other indoor and outdoor event sites. Shift times may vary to meet the museum's requirement to staff the facilities and events. Work may require weekend and evening hours and extended periods of attendance at museum events.

Physical Conditions Required to Perform Essential Functions

• Ability to converse and exchange information for effective communication.
• Remaining in a stationary location, standing or sitting, and occasionally moving through the museum, which is wheelchair accessible.
• Regular operation of computer systems and other office equipment such as phones and printers.
• Capacity to stay on-site for extended durations during museum programs and events.

As much as possible, the Frye Art Museum will accommodate applicants with disabilities to perform essential functions and duties. Please contact the Human Resources Department (jobs@fryemuseum.org) for additional information.

COVID-19 Considerations

Note that all employees are asked to adhere to museum guidance and policy for COVID-19, which may change over time.

EEOC Statement

We recognize that a successful candidate will meet many of the requirements in this job description but may only meet some of the qualifications. We encourage applicants to apply if much of this job description describes them.

As part of our commitment to a diverse, equitable, and inclusive workplace, we invest in building teams with various backgrounds, identities, and experiences. The Frye is an equal opportunity employer. We do not discriminate on the basis of race, color, creed, sex, religion, age, marital or veteran status, national origin, disability, sexual orientation, or any other basis prohibited by local, state, or federal law.