Admissions Associate (part-time)

ABOUT AI4ALL

AI4ALL is a national nonprofit that is transforming the pipeline of AI practitioners and creating a more inclusive, human-centered discipline. We empower students to be AI Changemakers by cultivating an environment where they develop skills in critical thinking and relationship-building, and expertise in responsible AI.

To accomplish this, we seek students from communities that have been excluded in the AI space. Then we help them build identity in the field, and tap into their own agency and initiative as they build technical and leadership skills. While all are welcome to apply, AI4ALL prioritizes students whose race, gender, or ethnicity has been historically excluded from AI: Black, Hispanic and Latinx, and Indigenous folks; and women and non-binary folks. Our programs run in partnership with colleges and universities around North America.

We are launching the diverse next generation of AI Changemakers through education, ethics, and relationship-driven networks. AI4ALL has received funding from Melinda Gates/Pivotal Ventures, Prudential Financial, Accenture, General Motors, and SoftBank among others and has been featured in the New York Times, TIME, CNN, The Washington Post, USA Today, and The Atlantic.

THE OPPORTUNITY

We are looking for a part time Admissions Associate to join our team. This is a great opportunity to contribute to an evolving and fast growing educational initiative with the goal of encouraging students that are historically excluded in the field of Artificial Intelligence to become leaders in the field.

The Admissions Associate will support the Programs Team in managing the admissions process for the Summer and Fall 2025 Cohorts of the AI4ALL Ignite Program. Support will include reviewing student applications, answering questions related to programs and admissions, and facilitating the programs admissions process to the end of the admissions cycle.

This part-time position runs from January 2025 to November 2025, with the potential for extension. The role requires approximately 10 hours per week, with the flexibility to work up to 15 hours during peak periods, such as application deadlines. Hours are typically asynchronous, with some synchronous meeting times. Synchronous meetings will be scheduled in collaboration with the Admissions Associate and will be included in the hourly rate.

The anticipated start date for this position is January 2025. The Admissions Associate will report to the Program Manager.

WHAT YOU’LL DO

The Admissions Associate will be responsible for:

Application Management

• Work within applications system (e.g. Smarter Select or similar) to review incoming student applications and accurately label and organize applicant data
• Generate application data reports & update Programs team on the admissions process
• Send applicant decision emails/outreach
• Review confirmation of enrollment submissions for accepted students and provide regular updates on the results to the Program Manager
• Generate a comprehensive list of enrolled students upon the completion of the admissions cycle, ensuring accuracy and proper documentation

Student Admissions

• Respond to student questions regarding the admissions process or their application status, providing timely and accurate information
• Reach out to students for missing information on their applications or confirmation of enrollment
• Update and enhance the AI4ALL admissions FAQ resource based on trends observed in student inquiries
• Identify potential areas for improvement within the admissions workflow and provide recommendations to optimize the process for future cycles

WHO YOU ARE

The Admissions Associate position calls for a motivated individual who embodies the following knowledge, skills, and experience:

• A desire to increase diversity and inclusion in artificial intelligence.
• 1 year of professional work experience, ideally working in an admissions role or with Undergraduate students
• Excellent written and verbal communication skills
• Working knowledge of Google Sheets is a must. Knowledge of Google Sheets formulas and other more advanced features is a plus
• Project management and organizational skills. Able to work on multiple projects concurrently, manage time efficiently, and maintain a detail oriented approach to work
• An aptitude for working both independently and collaboratively
• Experience working with populations who have been historically excluded from the artificial intelligence sector is a plus
• Undergraduate degree is a plus
• Experience with Asana or other project management software a plus

In addition, AI4ALL staff embody a commitment to our values of inclusion, humanity, technology, agency, learning, and education.

We know there is research that shows women and minorities are less likely to apply for jobs if they don’t have all of the key skills for a position. AI4ALL encourages candidates with some, but not all, of the skills listed in the job description to apply.

COMPENSATION, WORK ENVIRONMENT, AND LOCATION

This is a non-exempt position with an hourly rate of $30.00 per hour. AI4ALL is a remote-first organization, allowing staff from all over the United States to work together in a virtual environment. Work is performed both independently and collaboratively. Work is performed on a computer, requires almost constant use of a keyboard, mouse, or other pointing device and may be performed sitting or standing.

EEO STATEMENT

AI4ALL is an equal opportunity employer committed to hiring a diverse workforce at all levels of the organization. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state, or federal law. This policy applies with regard to all aspects of employment, including hiring, transfer, promotion, compensation, eligibility for benefits and termination. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.