Accounting Manager

Accounting Manager (Full-time)

The American Civil Liberties Union of Virginia (ACLU-VA) is hiring an Accounting Manager who will work across our organization to ensure our internal finance processes are efficient and easy to use, all our financial data is accurate and up-to-date, and all our teams have top-notch budget support. The Accounting Manager must be a creative systems-thinker who loves searching for root reasons and causes for problems, sees puzzles as an opportunity to rearrange pieces for maximum impact, and finds satisfaction in working with others to transform something strong into something superb. A valued and integral part of our operations team, the Accounting Manager works hand in hand with leadership to ensure excellence in our financial operations.

Who We Are

The ACLU-VA strives to be Virginia's premier guardian of civil liberties and a recognized champion of civil rights for all Virginians. For over a hundred years (55 in Virginia), the ACLU has made a profound difference in the lives of clients and community members, as well as historic contributions to our country and state. Now, more people than ever before have turned to the ACLU to fight back against unprecedented new attacks on civil rights and liberties. We are also committed to pursuing impactful policy changes at the local and statewide levels to achieve racial equity and advance civil liberties and civil rights for everyone. The ACLU-VA is committed to ending racist policing, cutting the number of people incarcerated in Virginia, increasing access to quality mental and medical care, ending sex and gender-based discrimination at work and in schools, and securing a constitutional right to vote for everyone.

What You'll Do

You'll help us protect and advance the ACLU's mission by:

• Leading the day-to-day financial needs of the organization, performing essential financial functions such as maintaining bank accounts, preparing invoices and deposits, and managing hundreds of AP and AR entries in accounting software each month to include collecting, coding, and processing all expenditures and other revenues;
• Coordinating revenue sharing with National ACLU; and collaborating with the development team to prepare monthly reconciliation of donations and manage the finance side of the annual revenue reconciliation process with National ACLU;
• Managing staff credit cards, check requests, and reimbursement processes, ensuring accurate recordkeeping and timely disbursement of payments;
• Working with the Director of Finance & Administration and external accounting partner to ensure the monthly investment reconciliations, budget projections, union projection analysis, and proper general ledger entries are recorded and participate in the quarterly review of transactions;
• Helping prepare the annual budget and tracking all expenditures in accordance with the budget, including grant expenditures; providing reports and facilitate regular meetings with each team to discuss budget variance and forecasting;
• Collaborating with the Director of Finance & Administration to ensure compliance with internal financial policies, and local, state, and federal regulations and laws, including timely completion of reports and forms for the National ACLU and State of Virginia such as lobbying reports, charitable organization renewals, and corporation commission reports;
• Ensuring compliance with separation of processes between the 501(c)(3) and 501(c)(4) entities;
• Managing end of calendar year income tax reporting requirements, ensuring the timely distribution of W-2 forms and accurate completion of 1099 forms;
• Preparing financial documents and records for audit firm during the annual audit process;
• Working with the Director of Finance & Administration to enhance Boards’ ability to fulfill their fiduciary responsibilities; and
• Identifying opportunities for improvement and implementing solutions from start to finish; and create standards, training, and procedures to ensure staff adherence to ACLU-VA internal controls and finance policies while providing regular coaching across teams to meet 100% compliance.

Who You Are

Our "Must Have's"

• Knowledge of generally accepted accounting principles and procedures and their application to basic accounting.
• Experience operating in a fast-paced and/or high-volume accounting environment.
• Possess the ability to maintain confidential information.
• Three to five years of experience performing full life-cycle transactions.
• Experience analyzing financial information to draw conclusions.
• Ability to execute actions based on independent judgments.
• Experience exercising discretion and confidentiality with sensitive information.
• Proficiency with office technology and information systems, including online communications, word processing, spreadsheets, and accounting software (NetSuite or similar ERP system).
• Willingness and ability to work beyond the normal workday, on weekends, and/or more than 40 hours a week as necessary.
• Willingness and ability to travel throughout Virginia, and occasionally to other states for conferences and training.
• A commitment to the mission and values of the ACLU of Virginia, to racial justice and civil rights issues, and an understanding that these issues are central to the overall protection of civil liberties.
• A commitment to diversity, equity, and inclusion, to refrain from unlawful discrimination and to comply fully with all applicable laws; a personal approach that values the individual and respects differences of race, ethnicity and national origin, age, gender, sexual orientation, gender identity, religion, ability and socio-economic circumstance, and able to work with diverse individuals within the organization and broader community.

What Else You Should Know

The ACLU-VA is an equal opportunity employer. We strongly encourage applications from Black, Indigenous, and other people of color, immigrants, people with disabilities, bi-or multi-lingual (including Indigenous languages) speakers, multi-cultural individuals, members of the LGBTQ community, those who have been formerly incarcerated or are currently under supervision, and other people from underrepresented and historically marginalized groups. We seek to build a diverse team and an inclusive organizational culture. All qualified applicants who share our vision and who have a desire to contribute to our mission are encouraged to apply.

Salary is based on market factors and individual experience and abilities. The salary range for this position $69,870 to $95,000. To preserve the opportunity for advancement, we do not typically hire above the mid-point of the range of $82,435. In addition, we offer excellent benefits including paid time off, generous paid holidays, a 401k plan with employer contribution, flexible spending account, paid medical, dental, and vision insurance, 50% employer-paid dependent medical coverage, life insurance, wi-fi stipend, wellness stipend, student loan assistance, annual sick leave, short-term and long-term disability insurance, and professional development allowances.

Due to COVID-19 and our desire to keep our employees safe, our organization is currently following a long-term hybrid work policy. This position will require a presence in the downtown Richmond office. All ACLU-VA staff members must reside within Virginia or within a 150-mile radius of our downtown Richmond office.

What Now?

Please review the complete job description on our Careers page and apply from our career site. A resume and cover letter will be required. Our HR team will review applications on an ongoing basis until the position is filled.

Submit your application as soon as possible. We will begin reviewing applications on a rolling basis. Applications will be accepted until the position is filled.