Operations Coordinator

Organizational Overview

Resources Legacy Fund (RLF) builds alliances that advance bold solutions to secure a just and resilient world for people and nature. We design and carry out programs and projects that promote smart policies, secure equitable public funding, and build strong constituencies for protecting nature, addressing the climate crisis, and advancing environmental equity and justice. Since RLF’s founding in 2000, we have partnered with philanthropy, nonprofit organizations, community groups, government, business, and academia to protect more than five million acres of land and ocean spaces, advance critical climate and environmental justice policies, and generate more than $30 billion in new public funding for conservation, equitable outdoor access, and climate initiatives.

We believe strategic philanthropy and thoughtful partnerships can achieve enduring, equitable outcomes at scale. Philanthropic partners trust us to manage complex, multi-year policy campaigns and philanthropic initiatives. As a grantmaker, we offer beyond-the-dollar support to strengthen grantees’ ability to meet ambitious goals. We also serve as fiscal sponsor to more than 20 projects across the nation and around the world that are doing remarkable work to advance biodiversity protection, climate resilience and mitigation, and justice and equity outcomes.

POSITION SUMMARY:

The Operations Coordinator is responsible for providing event planning, office management, meeting support, and general administrative support to RLF, coordinating with the Senior Operations Manager as necessary. The Operations Coordinator is part of the operations team and assists in managing the Sacramento, CA office and assists with other satellite office locations as requested. The Operations Coordinator reports to the Senior Operations Manager and is a non-exempt position.

This is a hybrid position based in the greater Sacramento, CA area that requires a minimum of two days per week and up to five days per week on site in the Sacramento office. Frequency subject to office event and hiring schedules.

Duties include:

Event Planning and Coordination

• Coordinate event venue, catering, AV, and other vendors needs for the annual all-staff retreat, serving as the primary point of contact and coordinate with the Senior Operations Manager for processing contracts and payments.
• Conduct venue visits to assess suitability of prospective event locations and coordinate hotels accommodation, staff communication, attendance tracking, and dietary preferences.
• Support set up and take down at retreat locations as necessary.
• Assist with planning for various events such as leadership team retreats, staff meetings, workshops, morale events and other in-person and virtual events.
• Coordinate event logistics, travel, catering, and serve as primary point of contact for vendors.

Sacramento Office Administration

• Maintain Sacramento office space, including organization and cleanliness of shared office spaces, such as conference rooms, kitchen, workroom, and empty offices.
• Manage office and kitchen supply inventory and order supplies as needed.
• Coordinate with building management and other facilities vendors to provide in-person support when requested.
• Set up and issue suite and building access cards to new staff.
• Coordinate with staff and meeting organizers to assist visitors and arrange catering and drink preparation for on-site meetings.
• Serve as Safety Coordinator for the Sacramento office by updating employees on safety rules and evacuation guidelines, attending building safety meetings, and notifying the Senior Operations Manager of updates, trainings, drills, etc.

Office Equipment/Technology + Hardware Management

• Maintain a working knowledge of conference room technology, develop training materials, and provide troubleshooting support for staff and visitors.
• Act as the primary point of contact for RLF staff and visitors in the office for troubleshooting, technology, and facility needs.
• Coordinate with vendors as needed to resolve technology, equipment, and facilities concerns under the direction of the Senior Operations Manager to support smooth operation of the office.
• In compliance with RLF policies and procedures, perform technological tasks necessary for the protection of data.
• Work with the Senior Operations Manager to order new laptops, coordinate imaging and account setup with RLF’s managed services provider, and ensure devices are ready for staff.
• Track and manage the hardware inventory for all RLF staff.
• Ship and receive laptops and other hardware as needed.

Clerical Support

• Manage incoming calls, mail distribution, and outgoing shipments, ensuring timely processing and delivery.
• Support staff with document scanning, filing, and electronic storage management.
• Provide general office and clerical support, including scheduling meetings and assisting with special projects.

Requirements:

Note: These qualifications are guidelines, not hard and fast rules, so if you have 75% of the qualifications listed, we encourage you to apply. Experience can include paid and unpaid experience, including volunteer work and lived experiences that helped you to build the competencies, knowledge, and skills needed for this position. Applying gives you the opportunity to be considered.

• 3+ years of relevant experience
• Excellent organizational, time management, and attention to detail skills.
• Great customer service, interpersonal, and communication skills (written and verbal).
• Strong written and verbal communication skills.
• Problem-solving and basic troubleshooting abilities.
• Knowledge of Office applications, including Word, Excel, and Outlook. Excellent technology skills and the ability to learn new technology quickly and thoroughly.
• Friendly, service-oriented, and adaptable personality.
• Work efficiently independently and collaboratively as part of a team.
• Ability to adhere to numerous deadlines and manage conflicting priorities.
• A commitment to a work environment free from discrimination, where all team members feel welcomed, valued, and respected.
• Positive attitude and a commitment to being part of and building a positive work environment.

Commitment to Nondiscrimination:

We are committed to providing a work environment free from discrimination, where all team members feel valued, respected, and included. We know that our work is enriched by the varied voices and perspectives of every staff and board member, so we are committed to making an earnest effort to recruit, welcome, train, develop, and retain talented individuals from all backgrounds. We believe that a welcoming culture expands our creative capacity to do our work and achieve greater outcomes for people and the natural world.

Every team member who joins RLF is expected to embody RLF values:

• Collaboration – We believe the key to achieving meaningful environmental results and a productive workplace is rooted in humanity—our ability to build effective relationships, listen deeply, respect different perspectives, and elevate new leaders.
• Equity – We value the insight, energy, and innovation of inclusive decision making. Our work seeks to elevate voices and build power within impacted communities to help advance a just and equitable future for all.
• Integrity – We are dedicated to our cause, genuine in our approach, and strive to cultivate a foundation of trust within our organization and with our partners. We believe humility and commitment to ongoing learning keeps us effective in our work.
• Creativity – We embrace a thoughtful, entrepreneurial spirit, seeking innovative ways to solve problems new and old. We are willing to take risks that the times and issues require to achieve lasting results.
• Excellence – We aspire to high standards of quality in everything we do—from internal operations to strategic program implementation. We are attentive to detail and persevere to deliver results on goals we share with funders, partners, and colleagues.