Administrative Assistant to Direct Services

About Rising Tide Capital:

Rising Tide Capital is a nonprofit organization with a mission to transform lives and communities through entrepreneurship. Our vision is a world of inclusive communities of resilient entrepreneurs catalyzing a thriving and sustainable economy for all.

We are a vibrant and diverse organization on a rapid growth trajectory. We offer programs like the Community Business Academy (CBA), Business Acceleration Services (BAS), and the Credit to Capital (C2C) initiative, providing entrepreneurs with the resources they need to thrive.

Why Join Rising Tide Capital?

You’ll be part of an organization that makes a real impact in the community by supporting entrepreneurs and fostering economic growth. As an Administrative Assistant, you’ll play a vital role in helping our programs run smoothly and empowering the Director of Direct Services to focus on transforming lives.

Position Overview:

We are seeking a highly organized and proactive Administrative Assistant to provide critical support to the Director of Programs. The ideal candidate will manage a variety of administrative tasks, allowing the Director to focus on program leadership and strategy. This role will involve managing a busy email inbox, scheduling and coordinating meetings, and assisting with overall program administration.

Key Responsibilities:

• • Email Management: Organize and prioritize the Director's inbox, respond to routine inquiries, and flag urgent matters for attention.
  • Calendar Management: Maintain the Director's calendar, schedule meetings, events, and program-related activities, and ensure there are no scheduling conflicts.
  • Meeting Coordination: Prepare meeting agendas, take notes and follow up on action items. Assist with logistical arrangements for internal and external meetings.
  • Program Support: Assist with administrative tasks related to BAS, C2C, and CBA programs, including data entry, preparing reports, and maintaining accurate records.
  • Document Preparation: Draft emails, reports, presentations, and other documents as needed for program updates and communications.
  • Task Tracking: Keep track of deadlines, project timelines, and program milestones
  • General Administrative Support: Handle phone calls, file and organize documents, and provide additional support on various day-to-day tasks.

Qualifications:

• • Proven experience in an administrative role.
  • Strong organizational and time management skills, with attention to detail.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and calendar management tools like Google Calendar.
  • Excellent written and verbal communication skills.
  • Ability to prioritize tasks and manage multiple projects simultaneously.
  • A proactive, resourceful, and problem-solving attitude.
  • Experience working in a nonprofit environment or with mission-driven organizations is a plus.

Physical Requirements:

• Ability to sit at a desk and work on a computer for extended periods.
• Occasional lifting of office supplies and materials (up to 20 pounds).

Work Environment:

This position is based at Rising Tide’s main office in Jersey City, New Jersey and may offer a hybrid work arrangement, combining remote and in-office work based on organizational needs. Availability for occasional travel to local program sites and events may be required.

Equal Employment Opportunity:

Rising Tide Capital is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other personal characteristics.