Director of Finance and Operations

About Us: Unitarian Universalism emerged from the joining of two separate progressive Christian denominations. When they joined together over 60 years ago, they acknowledged that they had both been moving beyond being exclusively Christianity for a while, acknowledging the truth of many traditions and paths.

Unitarian Universalism is now a progressive religion that is theologically diverse. Our members and friends have a variety of beliefs, including Christian, Humanist, Jewish, Buddhist, Atheist, Pagan - and more. Together we commit to hold one another accountable in a responsible search for truth and meaning, growing together spiritually, and joining together to make our lives, our community and our world a more beautiful and just place.

Job Summary: Ensures the business affairs of the church are conducted in an efficient, ethical, businesslike manner according to the mission and objectives of the congregation. Provides leadership and supervision to administrative staff, contractors and volunteers.

Employment Details

• Reports to: Minister
• Status: Full-Time, Monday-Friday or Sunday-Thursday; Monthly evening meeting; occasional weekend commitments
• FLSA: Exempt
• Salary: $57,000 base salary, pay commensurate with skills
• Supervises: Communications Specialist
• Benefits:
  • Health & Dental Insurance: 80% self; 50% dependents
  • Eligible for employee contributions to retirement on day of employment
  • Employer Retirement contributions at 10% of salary after 1 year employment
  • Long-Term Disability and Life Insurance: paid 100% by employer
  • 20 Days Vacation (after 90 days employment); 10 Sick Days; 12 Holidays
  • Eligible for a 3 month sabbatical after 5 years of service

Essential Functions:

Business Management

• Develop and regularly review standards, procedures, and working methods ensuring effective
• administrative and financial support of office operations.
• Liaison with building, grounds, custodial and tech contractors, and those in rental agreements
• for space usage.
• Serve as the church's employee benefits manager and human resources contact, attending
• Personnel Team meetings as needed.
• Input and update giving/pledge information into membership database, collaborating with
• appropriate teams and individuals.
• Ensure that essential church records and files (paper and electronic) are organized, updated
• and available as appropriate.
• Oversee purchase and maintenance of office equipment, computers, printers, phones,
• supplies, etc. to ensure a smoothly running office environment.

Financial Management

• Serve as primary financial lead and banking contact.
• Upgrade financial and accounting systems, practices and procedures as appropriate.
• Oversee Bookkeeper/Accountant on maintenance of orderly and accurate financial records;
• serving as liaison between bookkeeping company and congregation.
• Orient and collaborate with volunteer Treasurer and Finance Committee.
• Work with Minister, Treasurer and Bookkeeper on development of Fellowship budget.
• Provide administrative support and collaborate in planning the annual stewardship
• campaign, attending committee meetings and being involved in other fundraising projects.
• Send quarterly and annual giving statements, and acknowledgements for donations.
• Coordinates with and regularly attends monthly meetings of the Finance Committee.
• Ensure that all cash and other funds coming into the office are properly handled.
• Review check requests for proper authorization and sign checks with Treasurer.

Congregational Support

• Maintains technical tools of organizational functioning, including databases, online servers,
• and files used in programs and ministries.
• Serve as staff liaison to the Buildings, Grounds, Tech and Safe Congregations Team and
• potential others as assigned. Has responsibility to manage daily operations that fall in the
• areas of these teams.
• Supervises custodian and supports buildings, grounds and security church teams to assure we
• have clean and secure buildings.
• Supports the congregation's ministry and mission by providing administrative support to
• committees, teams, programs, members, and other staff of the church.
• Communicate effectively with the congregation about administration and operations.
• Fosters welcoming environment by interfacing with visitors to the congregation in person, on
• the phone or over email.

Other Responsibilities:

• Active member of the staff team of the Fellowship.
• Participate in continuing education, to ensure UUFWS is up-to-date in our database, finance,
• safety, human resources and administrative methods.
• Maintain active involvement in the Association of UU Administrators (AUUA).

Qualifications:

• Ability to communicate professionally and effectively with a wide range of visitors, members
• and friends.
• Experience in financial management, ideally in a congregational setting.
• Experience bookkeeping with QuickBooks Online Software, Google Workspaces spreadsheets,
• and document creation and maintenance.
• Understanding of or willingness to learn about and respect the tradition of Unitarian
• Universalism.
• Pass a criminal background check.