Executive Assistant

About Us

Merlin Tuttle's Bat Conservation is a 501c3 nonprofit that inspires bat conservation worldwide. Founded in 2014 in Austin, Texas, it is Merlin Tuttle's newest contribution to the world of bat conservation.

Relying on a powerful combination of science, field knowledge, and photography, MTBC is helping save millions of bats through Merlin’s unique “Win Friends, Not Battles” approach to conservation. Join our team and help us safeguard public health, economies, and worldwide ecosystems by highlighting the value of bats and preserving Merlin’s unparalleled legacy.

Job Description

The Executive Assistant will be directly accountable to the Executive Director, and will also work closely with the Operations Manager and the Member Services Coordinator. In this role, you will support MTBC's Executive Director with scheduling, communications, and operations support. We are looking for someone with strong attention to detail, thoroughness, and integrity.

Qualifications:

• Expertise with office technology including Google Suite and Microsoft office. Highly capable of providing routine technical support
• Strong written and oral communication skills; demonstrated experience assisting in drafting, editing, and sending donor communications
• Excellent time management and organizational skills, with the ability to prioritize work amid competing priorities
• Exceptional attention to detail
• Ability to handle confidential information
• Expertise in digital and physical organization systems, mailing, and other administrative tasks

Preferred qualifications:

• 5-10+ years of experience as an executive assistant or similar role
• Experience using CRM systems
• Project management experience or credentials
• Willingness to learn new skills

Sample responsibilities:

• Review Executive Director's email and phone communications and help prioritize and respond as needed; tracking of same in organization CRM
• Coordinate scheduling, meetings and calendar management for Executive Director
• Assist Operations Manager in maintaining project/program schedules and deadlines
• Assist Member Services Coordinator with expense reimbursements and invoice payments
• Provide technical support to Executive Director
• Compile materials and research into concise overview for fundraising initiatives and strategic decisions
• Attend meetings, take minutes, and disseminate to internal/external stakeholders as needed
• Save and locate physical and digital files; help maintain filing system
• Special projects and duties as assigned

Application Process: We will review applicants as they come in. We intend to fill the position as soon as an appropriate applicant is identified - ideally by mid-March 2025. We accept electronic submissions only; do not submit a physical application.

In a brief cover letter, please highlight a specific accomplishment from your work experience that you feel is especially relevant to the role as outlined in the job description.

Location: Daily office hours will be determined based on mutually agreed upon needs, with room for flexibility.

This position will be in-office in Austin with potential for remote work as permitted by the supervisor, following an initial acclimatization period.

Salary: $40-50,000/year

Merlin Tuttle's Bat Conservation provided the following inclusive hiring information:

We do not discriminate based on race, religion, color, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact us to request accommodations or request more information.