Facilities Logistics Assistant

About the Role

Assists Facilities Logistics Specialist in providing coordination for all aspects of shipping and receiving for The Huntington. Has frequent contact with staff at all levels, plus daily interaction with vendors, carriers, and outside organizations. The Facilities Logistics Specialist will also support Facilities Operations with onsite logistical operations coordination. Reports to Associate Director of Facilities.

S/he/they will demonstrate a background of working directly with people from diverse racial, ethnic, geographic and socioeconomic backgrounds, using a welcoming, inclusive, and accessible approach.

Essential Duties

• Receives daily shipments from vendors and carriers, documents, sorts, and reviews shipment materials before distribution. Monitors the timely f low of shipments in and out of mailroom. Communicates arrival of shipments to recipients and coordinates the delivery and receipt of packages.
• Processes outgoing mail and shipments for all departments within the institution, collaborating with transportation systems to ensure prompt shipment pickups. Ensures that the quality of all services provided meets the required standards. Makes special shipping arrangements as necessary. Tracks and fixes shipping errors.
• Responds to internal inquiries and refers requestors to the proper channels as appropriate.
• Interacts with staff at all levels, as well as with consultants, vendor representatives, carriers, and other outside organizations.
• Maintains appropriate shipping supplies and keeps stamp machine and other equipment in good working order.
• Keeps the Shipping & Receiving office and adjacent loading dock clean and orderly, with special attention to organizational detail.
• Assists Facilities and Project Management Admin assistant as needed in the following areas:
• Processes incoming Facilities work orders and assigns them to appropriate technicians as needed.
• Processes key requests including all appropriate authorization forms.
• Processes and tracks Facilities invoices as needed.
• Other duties as assigned

Candidate Requirements and Experience

Knowledge, skills, and abilities:

• Must have excellent computational, organizational, and written and oral communication skills.
• Must be able to exercise a high degree of judgment and a strong ability to prioritize workflow.
• Must perform duties in a friendly and collegial manner with all levels of the institution.
• Must be able to lift up to 50lbs.
• Must be able to lift, push, pull, and carry heavy objects; walk and stand for long periods of time; climb ladders, stairs & catwalks; bend and reach.
• Valid CA drivers license

Preferred:

• Familiarization with Operations, Facilities, Project Management , and logistics is highly desirable.
• Background with shipping and receiving software and familiarization with carrier software preferred.

Compensation & Benefits

We provide competitive compensation, generous benefits and perks for all eligible employees including:

• Pay Rate: $20.00/hr.
• 403(b) retirement plan and matching retirement plan with an outstanding employer match
• Discounts for staff in The Huntington Store and restaurants
• Free admission to various museums and cultural institutions
• Free passes each month to welcome family and friends to visit the grounds

The Application Process

https://www.huntington.org/careers

Please submit a cover letter and CV/resume as a single PDF attachment.

You will have the opportunity to submit additional documents on the “My Experience” section of the application.