Program & Events Coordinator

PROGRAM & EVENTS COORDINATOR

Job Description:

Program & Events Coordinator needed for nonprofit organization, WriteGirl (www.writegirl.org). We are seeking a full-time coordinator of events and administrative activities. We’re a small team coordinating impactful programming for youth and we’re looking for a collaborative team member who can attend to the details while staying connected to our mission. We partner with libraries, art museums and bookstores to host inspiring writing workshops and events for youth. The WriteGirl office is a comfortable loft space in the trendy Arts District of Downtown LA.

The Program & Events Coordinator is a key role for the organization, helping coordinate and organize a full schedule of programming and activities throughout the year. Events and meetings are held online and some are held in-person in Downtown LA, Pasadena, Glendale, and other locations around the greater Los Angeles area. Events may include workshops in partnership with the LA County Dept. of Probation and other organizations. All of our staff have an on-camera presence at our online events.

While the workweek will not be longer than 40 hours, the workweek will include events and meetings on some evenings and Saturdays. Multiple Saturdays a month may be required. This is a hybrid position that requires 3 days per week at our office in downtown LA. Two days per week of remote work is permitted. On occasion and depending on business needs, more or less in-person attendance may be needed.

Position reports to Operations Manager, Executive Director and Managing Director.

Responsibilities

• Coordinate event logistics, including managing production timelines, communicating with and collecting documentation from subject matter experts, preparing supply lists and packing and setting up supplies for in-person events and assisting in the running of the online workshops
• Assist with program and event-related administrative matters, including updating WriteGirl databases, vendor coordination, research and fiscal sponsor communications.
• Facilitate communication with volunteers and partners in the community, including teachers and other school leadership, community organizations, venues and more
• Provide logistics coordination of projects, programs, systems and technology integral to the successful operation of organization
• Assist in the implementation of necessary and applicable technologies
• Help coordinate operations of the WriteGirl office and storage units, including keeping office supplies and filing systems organized to ensure that the office operates efficiently and smoothly
• Provide general coordination support for staff and key volunteers
• Other duties as assigned

Requirements

• Bachelor’s degree or equivalent experience
• Google Drive and Microsoft Office proficient
• Experience coordinating events
• Experience with project management and familiar with project management tools, such as Asana, Slack and Google Drive
• Strong oral and written communications skills
• Strong ability to adapt quickly to changing priorities
• Organizational, multi-tasking, and time management skills
• Able to thrive in a fast-paced environment
• Ability to work independently and in a team environment
• Self-motivated with the ability to complete projects in a timely manner
• Reliable car and insurance

Physical Requirements:

The employee is regularly required to sit for extended periods, frequently walk and stand. The employee must also use his/her/their hands to operate office equipment and reach with hands and arms. Employee may occasionally climb, stoop, kneel or bend. Employee may occasionally lift and/or move up to 20 pounds. Reasonable accommodations may be made to enable individuals with special needs to perform essential job duties.

About WriteGirl

WriteGirl (www.writegirl.org) is a creative writing and mentoring organization for underserved high school girls and gender-expansive youth in the LA area as well as internationally. Our mission is to help teens develop self-confidence and communication skills through writing relationships and workshops with women and gender-expansive writers. Founded in 2001, WriteGirl is dedicated to using writing as a powerful force for positive social change. WriteGirl received national attention in 2021 when WriteGirl alum Amanda Gorman performed her poetry at the Biden-Harris Inauguration.

WriteGirl is a project of nonprofit organization Community Partners, which serves as its fiscal sponsor (Community Partners® is an equal opportunity employer committed to a diverse and inclusive workforce). In addition, the organization will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. Successful candidates must undergo a background check using the in-person LiveScan system, at no cost, due to the nature of our work mentoring youth.

WriteGirl Commitment to Diversity and Inclusivity:

Since 2001, it has been our mission to raise up the voices of underrepresented and/or vulnerable youth, including Black, Latinx, Asian/Pacific Islander, Indigenous, nonbinary, LGBTQIA, anyone with disabilities, and many others who are part of the community we serve. Our events, training and curriculum reflect our commitment to multiculturalism, equity, diversity, inclusion, access, anti-bias, anti-discrimination, and anti-racism.

To Apply: Send resume and cover letter to Executive Director Keren Taylor at writegirljobs @ gmail.com. Please focus your cover letter on your proficiency in the skills and qualifications listed. Please include your name in the subject line. No phone calls please. Thank you for your interest.

Job Type: Full-time

Pay: $24 - $25/hour

Benefits include: Medical, dental, basic life insurance, 403(b), FSA and additional voluntary benefits.